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Progress in Improving Project Management at the Department of Energy: 2003 Assessment (2004)

Chapter: Appendix C: Committee Fact-Finding and Briefing Activities and Documents Reviewed, February 2003 Through June 2003

« Previous: Appendix B: Biographies of Committee Members
Suggested Citation:"Appendix C: Committee Fact-Finding and Briefing Activities and Documents Reviewed, February 2003 Through June 2003." National Research Council. 2004. Progress in Improving Project Management at the Department of Energy: 2003 Assessment. Washington, DC: The National Academies Press. doi: 10.17226/10931.
×

APPENDIX C
Committee Fact-Finding and Briefing Activities and Documents Reviewed, February 2003 Through June 2003

FACT FINDING AND BRIEFINGS

February 5-7

Committee meeting 12, Savannah River Site, Aiken, South Carolina. Roundtable discussion of current project management issues (implementation of O 413.3, project definition for Office of Environmental Management (EM) activities, professional development and core competencies, front-end project planning, risk analysis and management, earned value management systems (EVMSs) and tracking project data, performance-based contracting, etc.). Sessions will focus on issues raised by the following Savannah River Operations (SRO) and Westinghouse Savannah River Company (WSRC) managers:

 

John Phillips, Project Management Program Manager, SRO

Charlie Hansen, Deputy Manager, SRO

Jeff Allison, Manager, SRO

Ed Wilmot, Manager, Savannah River Defense Programs

Bruce Wilson, Manager, Savannah River Defense Programs

Sterling Franks, Manager, Savannah River Nuclear Nonproliferation Projects

Bob Pedde, President WSRC

Bill Elkins, Vice President for Projects, Design, and Construction, WSRC

Suggested Citation:"Appendix C: Committee Fact-Finding and Briefing Activities and Documents Reviewed, February 2003 Through June 2003." National Research Council. 2004. Progress in Improving Project Management at the Department of Energy: 2003 Assessment. Washington, DC: The National Academies Press. doi: 10.17226/10931.
×

 

Overview of WSRC Disciplined Conduct of Project Improvement Initiatives

 

Jon Lunn, Manager, WSRC

 

Briefings on Savannah River Site (SRS) projects

 

Tritium Consolidation and Modernization Project

Pete Kozak, Federal Project Manager, SRO Cleaning and Loading Line Modifications Project

Wayne Leslie, Federal Project Manager, SRO

Overview of Tritium Extraction Facility (TEF) Project

Clay Ramsey, Director, TEF Project Office, SRO

Mike Hickman, Federal Project Manager, SRO

Salt Waste Processing Facility Project

Terry Spears, Federal Project Manager, SRO

Chiller Replacement Project

Eddie Hipp, Federal Project Manager, SRO

Glass Waste Storage Building Project

Kim Sidey, Federal Project Manager, SRO

K Area Material Storage Project

Robert Barnes, Federal Project Manager, SRO

Pu Packaging and Stabilization Project

Guy Girard, Federal Project Manager, SRO

 

Roundtable discussion of project management manual and related project management issues

 

Willie Clark, National Nuclear Security Administration (NNSA),

Office of Project Management and Systems Support (NA-54)

Roland Frenck, NNSA, NA-54

April 7

Informal meetings with senior managers

 

James Campbell, Director, Office of Management and Budget Evaluation (OMBE)

James Powers, Director, Office of Program Analysis and Evaluation (PA&E)

James Rispoli, Director, Office of Engineering and Construction Management (OECM)

Robert Card, Undersecretary

Suggested Citation:"Appendix C: Committee Fact-Finding and Briefing Activities and Documents Reviewed, February 2003 Through June 2003." National Research Council. 2004. Progress in Improving Project Management at the Department of Energy: 2003 Assessment. Washington, DC: The National Academies Press. doi: 10.17226/10931.
×

April 8-10

Committee meeting 13, Keck Center, Washington, D.C. Updates on project management process improvement and project performance

 

Office of Engineering and Construction Management (OECM)

James Rispoli, Director

Robert McMullan, Deputy Director

Mike Donnelly, Engineer

David Treacy, Engineer

Thad Knopnicky, Engineer

Office of Science (SC), Construction Management Support

Division (SC-81)

Daniel Lehman, Director

James Carney, Deputy Director

NNSA, NA-54

Willie Clark, Director

Roland Frenck, Deputy Director

EM, Office of Project Management (EM-6)

Jay Rhoderick, Director

 

Roundtable discussion of current project management issues (Manual M 413.3-1, definition and application of tailoring O 413.3 requirements; roles and responsibilities of headquarters and field managers for critical decisions and project reviews; DOE project management culture: change and permanence, process and expectations of risk management, project management education and career development programs; Project Analysis and Reporting System [PARS] data quality)

 

Representatives of OMBE, OECM, EM, NNSA, and SC

June 4-6

Informal briefing and discussions, Albuquerque, New Mexico, with NNSA, Sandia Site Office (SSO), Los Alamos Site Office (LASO), and Energy Facility Contractors Group (EFCOG)

 

Project Management for the Acquisition of Capital Assets (M 413.3-1) March 28, 2003, rollout

Willie Clark, NNSA, Office of Project Management and Systems Support

Roland Frenck, NNSA, Office of Project Management and Systems Support

Suggested Citation:"Appendix C: Committee Fact-Finding and Briefing Activities and Documents Reviewed, February 2003 Through June 2003." National Research Council. 2004. Progress in Improving Project Management at the Department of Energy: 2003 Assessment. Washington, DC: The National Academies Press. doi: 10.17226/10931.
×

 

Sandia Site Office (SSO)

Roles and Responsibilities of Federal Project Directors

Strategic Planning/Preproject Planning

Budgeting and Site Project Planning

Training and Career Development, Project Management Career Development Program (PMCDP) Initiatives, SSO Qualification Process

SSO Staffing

General Discussion, Planning, AEP, IPTs, Risk Management, Documentation

Mike McFadden, Assistant Manager, Facilities and Infrastructure, SSO

Frank White, Assistant Manager, Facilities and Infrastructure, SSO

 

Sandia National Laboratories (SNL) Projects

Joint Computational Engineering Laboratory

Tom Goss, Project Director, SSO

Test Capabilities Revitalization

Wayne Evelo, Project Director, SSO

Center for Integrated Nanotechnologies

Frank White, Assistant Manager, Facilities and Infrastructure, SSO

 

Los Alamos Site Office (LASO)

Roles and Responsibilities of Federal Project Directors

Training and Career Development, PMCDP Initiatives,

Qualification Process

Budgeting and Site Project Planning

General Discussion, Planning, AEP, IPTs, Risk Management, Documentation

Herman LeDoux, Assistant Manager for Project Management, LASO

Strategic Planning/Preproject Planning

Steve Fong, Federal Project Director, LASO

 

Los Alamos National Laboratory (LANL) Projects

Cerro Grande Fire

Jose Cedillos, Federal Project Director, LASO

Everett Trollinger, Federal Project Director, LASO

Chemistry and Metallurgy Research Facility Replacement

Juan Griego, Federal Project Director, LASO

Nonproliferation and International Security Center

Steve Fong, Federal Project Director, LASO

Suggested Citation:"Appendix C: Committee Fact-Finding and Briefing Activities and Documents Reviewed, February 2003 Through June 2003." National Research Council. 2004. Progress in Improving Project Management at the Department of Energy: 2003 Assessment. Washington, DC: The National Academies Press. doi: 10.17226/10931.
×

 

Energy Facility Contractors Group (EFCOG) discussions

SNL Construction Overview

Dave Corbett, Manager, SNL

MESA Project and the Effects of Manual M 413.3-1

Don Cook, Manager, SNL

Jennifer Girand, Manager, SNL

Test Capability Revitalization Project and the Effects of M 413.3-1

Lynne Schluter, Manager, SNL

 

EFCOG Desired Changes to M 413.3-1

Frank Figueroa, Vice President, SNL

 

Effect of 413.3 Manual on Other Ongoing Projects at Selected Sites

Lynne Schluter, Sandia National Laboratories (SNL)

David Chastain, Los Alamos National Laboratory (LANL)

John Shaffer, National Renewable Energy Laboratory (NREL)

Sam Formby, Savannah River Site (SRS)

Tom Etheridge, Oak Ridge National Laboratory (ORNL)

June 11-13

Informal meetings, Washington, D.C.

 

Office of Science

Raymond Orbach, Director

James Decker, Principal Deputy Director

Daniel Lehman, Construction Management Support Division

James Carney, Construction Management Support Division

 

National Nuclear Security Administration

Linton Brooks, Administrator

Greg Rudy, Associate Administrator, Facilities and Operations

Willie Clark, Office of Project Management and Systems Support

Roland Frenck, Office of Project Management and Systems Support

 

Environmental Management

Jessie Roberson, Assistant Secretary, EM

Paul Golan, Chief Operating Officer, EM

Jay Rhoderick, Director, Office of Project Management

Suggested Citation:"Appendix C: Committee Fact-Finding and Briefing Activities and Documents Reviewed, February 2003 Through June 2003." National Research Council. 2004. Progress in Improving Project Management at the Department of Energy: 2003 Assessment. Washington, DC: The National Academies Press. doi: 10.17226/10931.
×

DOCUMENTS REVIEWED

Savannah River Site

DOE-SRS Project Management Manual (SRM 410.1.1B), April 21, 2001

Disciplined Conduct of Projects, Causal Analysis and Corrective Action Plan (G-ESR-G-00046 Rev 0), March 31, 2002

Risk Management Plan for the Plutonium Packaging and Stabilization Project (Y-RMP-F-00004 Rev 0), August 21, 2000

Cleaning and Loading Modifications (CALM) Project M03A/B, Conceptual Design Risk/Opportunity Assessment Report CDR2, January 31, 2003

Testimony Before the U.S. House of Representatives Committee on Government Reform, March 20, 2003

Breathing Fumes: A Decade of Failure in Energy Department Acquisitions, Tom Davis, Chairman, U.S. House of Representatives Committee on Government Reform

Statement of Gregory H. Friedman, Inspector General, DOE

Statement of James Rispoli, Director, OECM

Status of Contract and Project Management Reforms, Statement of Robin M. Nazzaro, General Accounting Office

Related Reports

GAO. Major Management Challenges and Program Risks, Department of Energy, GAO-03-100, January 2003

DOE IG. Management Challenges at the Department of Energy, December 2002

DOE IG. Progress of the Spallation Neutron Source Project, November 2001

DOE IG. Dual Axis Radiographic Hydrodynamic Test Facility, May 2003

Project Management Institute, Organizational Project Management Maturity Model (OPM3), 2003

Spreadsheets

List of current DOE capital acquisition projects

List of baseline changes

Summary External Independent Review of Critical Decision-2 Baseline Validation FY2001 Through FY2003

Suggested Citation:"Appendix C: Committee Fact-Finding and Briefing Activities and Documents Reviewed, February 2003 Through June 2003." National Research Council. 2004. Progress in Improving Project Management at the Department of Energy: 2003 Assessment. Washington, DC: The National Academies Press. doi: 10.17226/10931.
×
Project Planning Documents

Los Alamos National Laboratory, Chemistry and Metallurgy Research Facility Replacement Project, Mission Need Statement, Revision 0, February 25, 2002

Elimination of Weapons-Grade Plutonium Production Program, Justification of Mission Need for Seversk Plutonium Production Elimination Project, Zheleznogorsk Plutonium Production Elimination Project, and Nuclear Safety Upgrades Project, December 16, 2002

Columbia River Corridor Project, Justification of Mission Need, Revision 0, July 2002

Columbia River Corridor, Project Execution Plan, Revision 0, November 2002

National Energy Technology Laboratory (NETL) Technology Support Facilities, Project Plan (Revised Critical Decision 0), November 2002

External Independent Reviews (EIRs) and Independent Cost Reviews (ICRs)

Integrated Closure Project Baseline

Rocky Flats, Burns and Roe (B&R), June 2001

EIRs/ICRs CD-2 Reviews

Argonne National Laboratory (ANL), Mechanical Systems Upgrade, Jupiter, September 2002

Idaho Engineering and Environmental Laboratory (INEEL), INTEC Cathodic Protection and Expansion, Logistics Management Institute (LMI), August 2001

INEEL, Glove Box Evacuator, Jupiter, July 2002

INEEL, CERCLA Disposal Facility, Jupiter, March 2002

Kansas City Plant, Gas Transfer Capacity Expansion, 03-D-121, LMI, November 2002

Lawrence Livermore National Laboratory (LLNL), Engineering Technology Center Upgrades, 02-D-105, LMI, July 2002

LLNL, Sensitive Compartmented Information Facility, Jupiter, July 2002

Los Alamos National Laboratory (LANL) SM-43 Replacement, LMI, December 2001

LANL, TA-50 Waste Management Risk Mitigation, Jupiter, September 2002

Mound Site, Potential Release Site, B&R, December 2002

Nevada Test Site (NTS), Bus Upgrades Project, LMI, September 2002

NTS, Atlas Relocation, Jupiter, August 2001

Oak Ridge National Laboratory (ORNL), Research Support Center, MEL-001-25, LMI, August 2002

Suggested Citation:"Appendix C: Committee Fact-Finding and Briefing Activities and Documents Reviewed, February 2003 Through June 2003." National Research Council. 2004. Progress in Improving Project Management at the Department of Energy: 2003 Assessment. Washington, DC: The National Academies Press. doi: 10.17226/10931.
×

ORNL, Center for Nanophase Sciences, Jupiter, August 2002

Pacific Northwest National Laboratory (PNNL), Laboratory Systems Upgrades, D-494 (MEL-001-18), LMI, May 2002

Pantex, Weapons Evaluation Test Laboratory, 01-D-126, LMI, May 2002

Sandia National Laboratories (SNL), Test Capabilities Revitalization Project (Phase I), LMI, December 2002

SNL, Joint Computational Engineering Laboratory (JCEL), 00-D-107, LMI, September 2001

SNL, Underground Reactor Facility (SURF), Jupiter, October 2002

SNL, Microsystems and Engineering Sciences Applications (MESA), 01-D-108, LMI, November 2001, B&R, February 2003

SNL, Mixed Waste Landfill, Jupiter, July 2001

SNL/Livermore, California, Distributed Information Systems Laboratory (DISL), DP 01-D-101, LMI, July 2001

Savannah River Site (SRS), Western Sector Dynamic Underground Stripping (DUS) Project, LMI, October 2002

SRS, Pit Disassembly and Conversion Facility, B&R, May 2002, October 2002

SRS, Plutonium Packaging and Stabilization, Jupiter, April 2002

SRS, Highly Enriched Uranium Blend Down, Jupiter, November 2001

SRS, Mixed Oxide Fuel Fabrication Facility, Jupiter, February 2002

Stanford Linear Accelerator Center (SLAC), Gamma-ray Large Area Space Telescope

Large Area Telescope (GLAST), Jupiter, August 2002

Y-12, Special Materials Purification Facility, Jupiter, September 2002

EIRs/ICRs CD-3 Reviews

Hanford Site, Washington, Waste Treatment and Immobilization Plant Project, LMI, September 2002

Los Alamos National Laboratory, Replacement Emergency Operations Center, Jupiter, July 2001

Lawrence Livermore National Laboratory, Terascale Simulation Facility, 00-D-103, LMI, August 2001

Pre-O 413.3 Reviews

Brookhaven National Laboratory, Groundwater and Surface Water Protection Upgrades, SC 01-CH-103-0, LMI, August 2000

Hanford Site Office of River Protection, Initial Tank Retrieval System, Jupiter, May 2000

Hanford Site, Immobilized High Level Waste Storage, Jupiter, May 2000

Idaho National Engineering and Environmental Laboratory (INEEL), Health Physics Instrumentation Laboratory, LMI, June 1999

Suggested Citation:"Appendix C: Committee Fact-Finding and Briefing Activities and Documents Reviewed, February 2003 Through June 2003." National Research Council. 2004. Progress in Improving Project Management at the Department of Energy: 2003 Assessment. Washington, DC: The National Academies Press. doi: 10.17226/10931.
×

INEEL, Sitewide Information Network, EM 01-D-404, LMI, April 2000

INEEL, Advanced Mixed Waste Treatment, LMI, April 2000

INEEL, Site Operations Center, LMI, April 2000

INEEL, INTEC Cathodic Protection System Expansion Project, EM 01-ID-402, LMI, August 2000

INEEL, Test Reactor Area Electrical Upgrade, June 1999

Lawrence Livermore National Laboratory (LLNL), Terascale Simulation Facility, LMI, July 1999

Los Alamos National Laboratory (LANL), Strategic Computing Complex, LMI, July 1999

LANL, Nonproliferation and International Security Center (NISC), LMI, 1999

LANL, Isotope Production Facility, LMI, August 1999

Oak Ridge National Laboratory (ORNL), Laboratory Facilities HVAC Upgrade, SC MEL-001-15, LMI, August 2000

ORNL, Laboratory for Comparative and Functional Genomics, SC 01-E-300, LMI, August 2000

ORNL, Spallation Neutron Source, B&R, December 1999

Sandia National Laboratories (SNL)/California, Distributed Information Systems Laboratory, DP 01-D-101, LMI, June 2000

SNL, Joint Computational Engineering Laboratory, LMI, May 2000

SNL, Microsystems and Engineering Sciences Applications (MESA), 01-D-108, LMI, August 2000

Stanford Linear Accelerator Center (SLAC), Research Building, LMI, June 1999

Waste Isolation Pilot Plant (WIPP), Remote Handled Transuranic Waste Transportation, Jupiter, May 2000

Y-12, Highly Enriched Uranium Materials Facility, Jupiter, June 2000

Other Reviews, Independent Cost Estimates (ICEs), and Independent Cost Reviews (ICRs)

Portsmouth Gaseous Diffusion Plant, Emergency Winterization/Cold Lay-Up Project, B&R, February 2001

Savannah River Site (SRS), Tritium Facility Modernization and Consolidation, B&R, September 2000

Civilian Radioactive Waste Management (CRWM) Program Capital Asset Plan, B&R, 2002

CRWM Program, 2001 Total System Life Cycle Cost (TSLCC), B&R, January 2001

Yucca Mountain Project, License Application to Initial Operating Capability, B&R, January 2003 and August 2002

West Jefferson Site, Independent Cost Review, Columbus Environmental Management Project (CEMP) Baseline, B&R, November 2001

Suggested Citation:"Appendix C: Committee Fact-Finding and Briefing Activities and Documents Reviewed, February 2003 Through June 2003." National Research Council. 2004. Progress in Improving Project Management at the Department of Energy: 2003 Assessment. Washington, DC: The National Academies Press. doi: 10.17226/10931.
×

Fernald Site Environmental Management Project (FEMP) Closure Contract Baseline (CCB), ICR, B&R, August 2001

Lawrence Livermore National Laboratory, National Ignition Facility Project, Revised Cost and Schedule Baselines, B&R, September 2000

Fermi National Accelerator Laboratory, Neutrinos at the Main Injector (NuMI), Project Proposed Baseline, B&R, November 2001

West Valley Demonstration Project, Proposed Path to Completion Plan, B&R, November 2001

Suggested Citation:"Appendix C: Committee Fact-Finding and Briefing Activities and Documents Reviewed, February 2003 Through June 2003." National Research Council. 2004. Progress in Improving Project Management at the Department of Energy: 2003 Assessment. Washington, DC: The National Academies Press. doi: 10.17226/10931.
×
Page 60
Suggested Citation:"Appendix C: Committee Fact-Finding and Briefing Activities and Documents Reviewed, February 2003 Through June 2003." National Research Council. 2004. Progress in Improving Project Management at the Department of Energy: 2003 Assessment. Washington, DC: The National Academies Press. doi: 10.17226/10931.
×
Page 61
Suggested Citation:"Appendix C: Committee Fact-Finding and Briefing Activities and Documents Reviewed, February 2003 Through June 2003." National Research Council. 2004. Progress in Improving Project Management at the Department of Energy: 2003 Assessment. Washington, DC: The National Academies Press. doi: 10.17226/10931.
×
Page 62
Suggested Citation:"Appendix C: Committee Fact-Finding and Briefing Activities and Documents Reviewed, February 2003 Through June 2003." National Research Council. 2004. Progress in Improving Project Management at the Department of Energy: 2003 Assessment. Washington, DC: The National Academies Press. doi: 10.17226/10931.
×
Page 63
Suggested Citation:"Appendix C: Committee Fact-Finding and Briefing Activities and Documents Reviewed, February 2003 Through June 2003." National Research Council. 2004. Progress in Improving Project Management at the Department of Energy: 2003 Assessment. Washington, DC: The National Academies Press. doi: 10.17226/10931.
×
Page 64
Suggested Citation:"Appendix C: Committee Fact-Finding and Briefing Activities and Documents Reviewed, February 2003 Through June 2003." National Research Council. 2004. Progress in Improving Project Management at the Department of Energy: 2003 Assessment. Washington, DC: The National Academies Press. doi: 10.17226/10931.
×
Page 65
Suggested Citation:"Appendix C: Committee Fact-Finding and Briefing Activities and Documents Reviewed, February 2003 Through June 2003." National Research Council. 2004. Progress in Improving Project Management at the Department of Energy: 2003 Assessment. Washington, DC: The National Academies Press. doi: 10.17226/10931.
×
Page 66
Suggested Citation:"Appendix C: Committee Fact-Finding and Briefing Activities and Documents Reviewed, February 2003 Through June 2003." National Research Council. 2004. Progress in Improving Project Management at the Department of Energy: 2003 Assessment. Washington, DC: The National Academies Press. doi: 10.17226/10931.
×
Page 67
Suggested Citation:"Appendix C: Committee Fact-Finding and Briefing Activities and Documents Reviewed, February 2003 Through June 2003." National Research Council. 2004. Progress in Improving Project Management at the Department of Energy: 2003 Assessment. Washington, DC: The National Academies Press. doi: 10.17226/10931.
×
Page 68
Suggested Citation:"Appendix C: Committee Fact-Finding and Briefing Activities and Documents Reviewed, February 2003 Through June 2003." National Research Council. 2004. Progress in Improving Project Management at the Department of Energy: 2003 Assessment. Washington, DC: The National Academies Press. doi: 10.17226/10931.
×
Page 69
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In 1997, Congress, in the conference report, H.R. 105-271, to the FY1998 Energy and Water Development Appropriation Bill, directed the NRC to carry out a series of assessments of project management at the Department of Energy (DOE). This report, the 2003 Assessment, is the final one in that series. It presents an examination of DOE's progress in improving program management over the past three years including the Department's response to the recommendations of the previous assessments in this series. In addition to assessing DOE's progress, the report also describes opportunities for further improvement and gives a prognosis for future developments.

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