Appendix F
Committee Meeting Agendas1
Held by the Committee on
Department of Homeland Security
Occupational Health and Operational Medicine Infrastructure
(March 2013-August 2013)
MEETING ONE: MARCH 5, 2013
National Academy of Sciences Building
2101 Constitution Avenue, NW, Room 120, Washington, DC 20418
OPEN SESSION
| 10:45 - 11:00 am | Welcome and Introductions |
| David Wegman, Committee Chair | |
| 11:00 - 11:40 am | The Charge to the Committee |
|
J. D. Polk, Principal Deputy Assistant Secretary/Deputy Chief Medical Officer, Office of Health Affairs, DHS |
|
| 11:40 am - 12:00 pm | Committee Questions and Discussion |
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1This appendix contains agendas for meetings held in open session only. Meetings four, six, and seven were executive sessions for deliberative purposes, and are therefore not included in this appendix.
| 12:00 - 12:30 pm | Overview of the Medical Liaison Officer Program and Operational Medicine |
|
Richard Patrick, Division Director (Acting), Workforce Health and Medical Support Division, Office of Health Affairs, DHS |
|
| 12:30 - 12:45 pm | Committee Questions and Discussion |
| 12:45 - 1:45 pm | Lunch |
| 1:45 - 2:15 pm | Occupational Health at DHS Headquarters |
|
Ingrid Hope, Occupational Health Branch Chief (Acting), Workforce Health and Medical Support Division, Office of Health Affairs, DHS |
|
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Karl Anderson, Department Safety and Health Manager, Chief Human Capital Office, DHS |
|
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Jacquelyn Kosh-Suber, Medical Quality Assurance Branch Chief, Workforce Health and Medical Support Division, Office of Health Affairs, DHS |
|
|
Camille Carraway, Industrial Hygiene Program Manager, Chief Human Capital Office, DHS |
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| 2:15 - 2:30 pm | Committee Questions and Discussion |
| 2:30 - 2:50 pm | Federal Occupational Health Services |
|
Gene Migliaccio, Director, Federal Occupational Health, U.S. Department of Health and Human Services |
|
|
Herman Ellis, Clinical Services Director, Federal Occupational Health, U.S. Department of Health and Human Services |
|
| 2:50 - 3:00 pm | Committee Questions and Discussion |
| 3:00 - 3:10 pm | Break |
| 3:10 - 4:00 pm | DHS Component Agency Infrastructure |
|
Joseph M. Gerhart, Assistant Director, Safety and Health, Office of Asset Administration, Immigration and Customs Enforcement, DHS |
|
|
CAPT Jeffrey Salvon-Harman, Chief, Operational Medicine and Medical Readiness Policy, U.S. Coast Guard, DHS |
|
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Patrick Crarey, Health and Medical Readiness Branch Chief, Safety Heath & Medical Readiness Division, Federal Emergency Management Agency, DHS |
|
|
David McMillan, Medical Liaison Officer, Immigration and Customs Enforcement, DHS |
|
|
CDR Melburn Dayton, Chief, Environmental Health and Industrial Hygiene, U.S. Coast Guard, DHS |
|
| David Shaler, Medical Unit Supervisor, Human Resources Management -Benefits, Medical, & Worklife Division, Customs and Border Protection, DHS | |
| 4:00 - 4:20 pm | Committee Questions and Discussion |
| 4:20 - 4:50 pm | Medical Evaluation and Clearance Programs |
|
Phillip Spottswood, Medical Policy and Programs, U.S. Office of Personnel Management |
|
| 4:50 - 5:00 pm | Committee Questions and Discussion |
| 5:00 - 5:15 pm | Public Comment |
| 5:15 pm | Closing Comments/Adjourn Open Session |
| David Wegman, Committee Chair |
MEETING TWO: JUNE 10-11, 2013
National Academy of Sciences Building
2101 Constitution Avenue, NW, Lecture Room, Washington, DC 20418
Overarching Workshop Goal
Provide information to address the statement of task, including
- Current state of the occupational health and operational medicine (OH/OM) infrastructure across DHS (gaps and challenges)
- Needs for centralized OH/OM oversight authority at DHS; potential models from other organizations
- Best practices and essential elements for success of occupational safety and health, occupational medicine, and operational medicine programs, including models for integrating and coordinating activities
- Metrics to establish baselines and monitor continuous improvement through program evaluation across headquarters and component agencies
Monday, June 10, 2013
OPEN SESSION
| 8:00 - 8:10 am | Welcome and Introductions |
| Michael Silverstein, Acting Committee Chair |
WORKSHOP SESSION 1: OCCUPATIONAL MEDICINE
Session Moderator: Cherryl Christensen
Session Objectives:
Based on current DHS practices and those of other organizations, provide information to assess OHA success in guiding and evaluating
- quality assurance mechanisms for DHS clinical services providers, and
- implementation of consistent component occupational medicine programs (e.g., drug testing, medical surveillance, immunization, health screening and monitoring) as authorized in DHS Delegation #5001.
| 8:10 - 9:00 am | Occupational Medicine at Department of Homeland Security Headquarters |
|
Latousha Leslie, Medical Quality Management Analyst, Workforce Health and Medical Support Division, Office of Health Affairs, U.S. Department of Homeland Security |
|
|
Ingrid Hope (Q&A only), Occupational Health Branch Chief, Workforce Health and Medical Support Division, Office of Health Affairs, U.S. Department of Homeland Security |
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William Seifarth (Q&A only), EMS Program Manager, Workforce Health and Medical Support Division, Office of Health Affairs, U.S. Department of Homeland Security |
|
| 9:00 - 10:15 am | Occupational Medicine at Other Federal Agencies |
|
David Wade, Chief Medical Officer, Federal Bureau of Investigation, U.S. Department of Justice |
|
|
Jules Duval, Associate Director, Occupational Health Services, Office of Safety, Health and Environmental Management, Smithsonian Institution |
|
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Wayne Quillin, Director, DASHO Operations Office, Office of Medical Services, U.S. Department of State |
|
| 10:15 - 11:10 am | Occupational Medicine in Private Industry |
|
Fikry Isaac, Vice President, Global Health Services, Johnson & Johnson; Chief Medical Officer, Wellness & Prevention, Inc. |
|
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Matthew Minson, Medical Director, Superior Energy Services |
| 11:10 - 11:30 am | A Strategic Measurement and Evaluation Framework to Support Worker Health |
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Ron Goetzel, Vice President, Consulting and Applied Research, Analytic Consulting and Research Services, Truven Health Analytics |
|
| 11:30 am - 12:30 pm | Lunch |
WORKSHOP SESSION 2: WORKERS’ COMPENSATION PROGRAMS
Session Moderator: Les Boden
Session Objectives:
In comparison with best practices from other organizations, provide information to assess the effectiveness of current processes at DHS for controlling workers’ compensation (WC) costs through claims management, disability prevention, and return-to-work processes, including
- role of the Office of Health Affairs (OHA) in informing these activities through medical guidance to WC personnel from DHS component agencies, DHS headquarters, and the Department of Labor; and
- procedures for data collection using uniform metrics to establish baselines, identify trends, and evaluate programs.
| 12:30 - 12:50 pm | Workers’ Compensation for Federal Employees |
|
Julia Tritz, Chief, Branch of Technical Assistance, Division of Federal Employees’ Compensation, Office of Workers’ Compensation Programs, U.S. Department of Labor |
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| 12:50 - 1:50 pm | Workers’ Compensation Programs at DHS |
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Mark Masterson, Director, Workers’ Compensation Programs, Customs and Border Protection, U.S. Department of Homeland Security |
|
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Gary Myers, Program Manager and Policy Advisor, Workers’ Compensation Program, U.S. Department of Homeland Security |
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Melvin Mitchell, Human Resources Specialist, Workers’ Compensation Programs, Office of Human Capital, Transportation Security Administration, U.S. Department of Homeland Security |
|
| 1:50 - 2:30 pm | Workers’ Compensation: Lessons from Other Organizations |
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Daisy Crowley, Army Program Manager for Workers‘ Compensation, Department of Army, U.S. Department of Defense |
|
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Gary Franklin, Medical Director, Washington State Department of Labor & Industries |
|
| 2:30 - 3:10 pm | KEYNOTE ADDRESS |
|
Alice Hill, Senior Counselor to Secretary Napolitano, U.S. Department of Homeland Security |
|
| 3:10 - 3:20 pm | Break |
WORKSHOP SESSION 3: OCCUPATIONAL SAFETY AND HEALTH PROGRAMS
Session Moderator: Janie Gittleman
Session Objectives:
Provide information to assess the effectiveness of the current division of occupational health and safety responsibilities at DHS (delineated in Directive 066-01 and the memorandum of understanding between OHA and Office of the Chief Administrative Officer [OCAO]) for ensuring implementation and oversight of component safety and health programs, taking into consideration
- compliance with Occupational Safety and Health Administration (OSHA) federal agency requirements,
- best practices from other organizations, and
- perceived gaps in health and safety protections for DHS workers.
| 3:20 - 3:40 pm | Safety Management Systems |
|
Mark Hagemann, Director, Office of Safety Systems Occupational Safety and Health Administration |
|
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Greg Barber (Q&A only), Office of Federal Agency Programs, Occupational Safety and Health Administration |
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| 3:40 - 4:00 pm | Voluntary Protection Programs |
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Thomas Crawford (by teleconference), Chief, Environmental, Safety and Health Solutions Division, National Security Agency |
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Peter Monti (by teleconference), Chief, Risk Management Systems Branch, National Security Agency |
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| 4:00 - 5:00 pm | Occupational Safety and Health at DHS |
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Douglas Rupard, Safety Manager, Division of Occupational Safety and Health, Customs and Border Protection, U.S. Department of Homeland Security |
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Bronson Brown Director, Safety, Heath & Medical Readiness Division, Federal Emergency Management Agency, U.S. Department of Homeland Security |
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Jill Segraves, Director, Occupational Safety, Health, & Environment, Transportation Security Administration, U.S. Department of Homeland Security |
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Karl Anderson (Q&A only), Department Safety and Health Manager, Chief Human Capital Office, U.S. Department of Homeland Security |
| 5:00 - 5:30 pm | Union Perspectives |
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Terrence Shigg, Health and Safety Director, National Border Patrol Council |
|
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David Wright, AFGE Local 918, Inspector, Federal Protective Service, National Protection and Programs Directorate, U.S. Department of Homeland Security |
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| 5:30 pm | Closing Comments/Adjourn Open Session |
|
Michael Silverstein, Acting Committee Chair |
Tuesday, June 11, 2013
OPEN SESSION
| 8:00 - 8:10 am | Welcome and Introductions |
| Michael Silverstein, Acting Committee Chair |
WORKSHOP SESSION 4: MEDICAL STANDARDS AND CLEARANCE PROGRAMS
Session Moderator: Bill Lang
Session Objectives:
Provide information to assess whether OHA has, in accordance with Delegation #5001, adequately provided guidance to the DHS personnel programs on implementation of processes to ensure a medically ready force, including
- development of consistent and legally defensible medical standards,
- pre-employment and deployment evaluations, and
- fitness-for-duty assessments.
| 8:10 - 8:30 am | The Need for Medical Standards and Clearance Programs |
|
Marc Leffer, Chief, Medical Affairs/Strategic Development, Federal Occupational Health, U.S. Department of Health and Human Services |
| 8:30 - 9:10 am | Medical Standards and Clearances at DHS |
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David McMillan, Medical Liaison Officer, Immigration and Customs Enforcement, U.S. Department of Homeland Security |
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Anthony Macintyre, Medical Liaison Officer, Federal Emergency Management Agency, U.S. Department of Homeland Security |
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| 9:10 - 10:30 am | Other Agency Practices for Medical Standards and Clearances |
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Chuck Rosenfarb, Deputy Medical Director, Office of Medical Services, U.S. Department of State |
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Matthew Minson, Medical Director, Texas Engineering Extension Program Emergency Response & Rescue Division Urban Search and Rescue, Texas A&M University |
|
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Bob Garbe (by teleconference), Chief, Division of Occupational Health and Medical Programs, Office of Occupational Safety and Health, U.S. Department of the Interior |
|
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Nancy Smith, Manager, Staff Deployment Center, American Red Cross |
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| 10:30 - 10:45 am | Q&A on OPM Recommendations |
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Phillip Spottswood (by teleconference), Medical Policy and Programs, U.S. Office of Personnel Management |
WORKSHOP SESSION 5: OPERATIONAL MEDICINE
Session Moderator: Bill Fabbri
Session Objectives:
Based on current DHS practices and those of other organizations, provide information to assess to what extent OHA has provided adequate guidance, support, and oversight to component agencies in order to ensure consistency and interoperability among operational medicine programs across DHS such that:
- adequate medical support is available to law enforcement and other responder personnel within DHS during operations, and
- detainees are provided access to timely and cost-effective medical attention prior to transfer of custody.
| 10:45 am - 12:00 pm | Operational Medicine at DHS |
|
William Seifarth, EMS Program Manager, Workforce Health and Medical Support Division, Office of Health Affairs, U.S. Department of Homeland Security |
|
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Randy Stair, Supervisory Emergency Services Specialist Program Manager, Emergency Services, U.S. Secret Service, U.S. Department of Homeland Security |
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Dominic Bowcutt, Paramedic, BORSTAR, Customs and Border Protection, U.S. Department of Homeland Security |
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David Wilson (panel discussion only), Assistant Chief, Office of Border Patrol Customs and Border Protection, U.S. Department of Homeland Security |
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David Davis (panel discussion only), Deputy Assistant Director, National Firearms and Tactical Training Unit, Immigrations and Customs Enforcement, U.S. Department of Homeland Security |
| Medical Oversight of DHS Operational Medicine Programs | |
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Duane Caneva, Medical Liaison Officer, Customs and Border Protection, U.S. Department of Homeland Security |
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Nelson Tang, Director, Division of Special Operations, Department of Emergency Medicine; Chief Medical Officer, Center for Law Enforcement Medicine, The Johns Hopkins Medical Institutions |
|
| 12:00 - 12:20 pm | Panel Discussion on Operational Medicine at DHS |
| 12:20 - 1:10 pm | Lunch |
| 1:10 - 1:45 pm | Medical Infrastructure Needs for Detainees |
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Monique Grame, Assistant Chief Patrol Agent, U.S. Border Patrol Headquarters, Policy Branch, Customs and Border Protection, U.S. Department of Homeland Security |
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Iván Zapata, Southwest Border Program Manager Office of Health Affairs, U.S. Department of Homeland Security |
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Duane Caneva (Q&A only), Medical Liaison Officer, Customs and Border Protection, U.S. Department of Homeland Security |
|
| 1:45 - 3:10 pm | Operational Medicine in Other Organizations |
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William Fabbri, Director, Emergency Medical Support Program Federal Bureau of Investigation, U.S. Department of Justice |
|
|
Benjamin Hoffman, Chief Medical Officer, GE Energy |
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Dean Ross, Deputy Chief, Law Enforcement, Security and Emergency Services, National Park Service, U.S. Department of the Interior |
|
| 3:10 - 4:00 pm | KEYNOTE ADDRESS |
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David Weil, Professor, Everett W. Lord Distinguished Faculty Scholar, Markets, Public Policy and Law, Boston University School of Management |
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| 4:00 - 4:15 pm | Break |
WORKSHOP SESSION 6: THE MEDICAL LIAISON OFFICER PROGRAM
Session Moderator: Craig Vanderwagen
Session Objectives:
Provide information to determine whether the Medical Liaison Officer (MLO) program is helping to achieve:
- integration of occupational and operational medicine activities within component agencies; and
- coordination of component medical activities with the Office of Health Affairs to ensure consistency across DHS.
| 4:15 - 5:00 pm | Panel Discussion on the MLO Program |
|
Duane Caneva, Medical Liaison Officer, Customs and Border Protection, U.S. Department of Homeland Security |
|
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David McMillan, Medical Liaison Officer, Immigration and Customs Enforcement, U.S. Department of Homeland Security |
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Anthony Macintyre, Medical Liaison Officer, Federal Emergency Management Agency, U.S. Department of Homeland Security |
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Jeffrey Sherman, Medical Liaison Officer, Transportation Security Administration, U.S. Department of Homeland Security |
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LTC Brett Maycock, MLO Branch Chief, Workforce Health and Medical Support Division, Office of Health Affairs, U.S. Department of Homeland Security |
|
| 5:00 - 5:15 pm | Public Comment Period |
| 5:15 pm | Closing Comments/Adjourn Open Session |
|
Michael Silverstein, Acting Committee Chair |
MEETING THREE: JULY 8, 2013
Keck Building
500 Fifth Street, NW, Room 101, Washington, DC 20001
| 10:30 - 10:45 am | Welcome and Introductions |
|
David Wegman, Committee Chair |
|
| 10:45 - 11:30 am | Organizational Effectiveness at DHS: Designing to Deliver |
|
Kathleen Sutcliffe (by teleconference) Gilbert and Ruth Whitaker Professor of Business Administration, Professor of Management and Organizations, Stephen M. Ross School of Business, University of Michigan |
|
| 11:30 am | Adjourn Open Session |
|
David Wegman, Committee Chair |
MEETING FIVE: AUGUST 27, 2013
(By Teleconference)
| 11:50 am - 12:00 pm | Welcome and Introductions |
| David Wegman, Committee Chair |
| 12:00 - 1:00 pm | Overview of the Federal Air Marshal Service Medical Program |
|
Christine Lewandowski, Supervisory Occupational Health Nurse, Office for Law Enforcement, FAMS Medical Programs Section, Federal Air Marshal Service, TSA |
|
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Daniel Weeks, Medical Officer, Office for Law Enforcement, FAMS Medical Programs Section, Federal Air Marshal Service, TSA |
|
| 1:00 - 2:00 pm | Committee Questions and Discussion |
| 2:00 pm | Adjourn Open Session |
