Regional Disaster Response Coordination
to Support Health Outcomes:
A Workshop Series
March 26, 2014
Huntington Room
The Beckman Center
Irvine, CA
8:30 a.m. |
Welcoming Remarks, Challenges to Ensuring Health in Regional Disaster Preparedness: Community Planning and Engagement, Information Management and Coordination, and Surge Management |
Session I: Community Planning and Engagement |
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8:50 a.m. |
Panel Presentation: Community Planning Across a Region: Previous Work, Examples of Success and Continuing Needs to Address Regional Disasters Versus Local Disasters |
Cross-Sector Collaboration: |
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At-Risk Populations: |
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Engagement of Volunteers in Emergencies: |
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Social Capital and Cohesion: |
9:50 a.m. |
Discussion with Panelists and Attendees |
10:20 a.m. |
BREAK |
Session II: Breakout Discussions |
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10:40 a.m. |
Breakout Discussion by Focus Area |
Cross-Sector Collaboration: |
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Having multiple businesses, government authorities, nonprofit governmental organizations (NGOs), and faith-based groups in a community can greatly augment disaster response, but challenges remain in building integrated, coordinated responses across a community, especially when standard memo-randa of understanding (MOUs) might not be sufficient, including (1) supply chain interruptions affecting multiple jurisdictions/communities; (2) conveying the need for preparedness by all to engage diverse, cross-sector involvement; and |
(3) promoting health security collaborations within and across communities so authorities can “operationalize” a next level of response at the regional level. |
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Facilitators |
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ANA-MARIE JONES Executive Director Collaborating Agencies Responding to Disasters (CARD) |
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LYNNE KIDDER, Preparedness Forum Co-Chair |
At-Risk Populations: |
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Engaging vulnerable and at-risk populations is often a challenge in cities nationwide, but coordinating this engagement across jurisdictions becomes even more difficult: (1) knowledge of medically vulnerable, electricity-dependent citizens is limited and haphazard, and sharing this knowledge is not always possible; (2) citizens receiving social services are often vulnerable in disasters but not included in pre-planning efforts (i.e., child care facilities, foster care programs, homeless youth, refugee populations, low-income families, and seniors) and might not be aware of their need to coordinate across a region; and (3) integrating community health clinic expansion with social service outreach is difficult across community borders/ jurisdictional lines. |
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Facilitators |
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TERESA EHNERT Bureau Chief, Public Health Emergency Preparedness, Arizona Department of Health Services |
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SUZET MCKINNEY, Planning Committee Deputy Commissioner, Chicago Department of Public Health |
Management of Volunteers During Emergencies: |
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Volunteer networks are essential in disasters and multiple volunteer organizations have built strong response frameworks. However, coordination of these organizations often remains a challenge, especially during responses that span multiple jurisdictions. Some key volunteer management issues include (1) promising practices in the management of volunteers across a region, including credentialing, background checks, initial and ongoing training, and core competencies; (2) coordination for the deployment of volunteers across organizations (e.g., MRC, American Red Cross, VOAD, etc.) and jurisdictions; (3) liability or other risks and barriers that could create difficulties for the use of volunteers for certain missions or regional deployments; and (4) management of spontaneous volunteers during a regional response. |
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Facilitators |
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CAPT. ROBERT TOSATTO Director, Division of Civilian Volunteer Medical Reserve Corps |
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JOHN HICK, Planning Committee Medical Director, Office of Emergency Preparedness, Minnesota Department of Health |
Social Capital and Cohesion: |
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More research and evidence has been emerging to support the need for stronger social cohesion in communities to increase resilience to disasters, but existing challenges are (1) latent social conflicts existing in a region that can hinder network building; (2) difficulty in engaging individual citizens in preparedness activities and the importance of having “citizen responders”; and (3) unique considerations of connecting social capital networks across multiple communities if a disaster occurs affecting an entire region. |
Facilitators |
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DANIEL ALDRICH |
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KENNETH SCHOR, Preparedness Forum member |
12:15 p.m. |
LUNCH |
Session III: Breakouts Continued |
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1:15 p.m. |
Breakout Discussion by Focus Area |
Cross-Sector Collaboration: |
|
Having multiple businesses, government authorities, and NGOs and faith-based groups in a community can greatly augment disaster response, but challenges remain in building integrated, coordinated responses across a community, especially when standard MOUs might not be sufficient, including (1) supply chain interruptions affecting multiple jurisdictions/ communities; (2) conveying the need for preparedness by all to engage diverse, cross-sector involvement; and (3) promoting health security collaborations within and across communities so authorities can “operationalize” a next level of response at the regional level. |
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Facilitators |
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ANA-MARIE JONES Executive Director Collaborating Agencies Responding to Disasters (CARD) |
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LYNNE KIDDER, Preparedness Forum Co-Chair Former President and CEO The Bipartisan WMD Terrorism Research Center |
At-Risk Populations: |
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Engaging vulnerable and at-risk populations is often a challenge in cities nationwide, but coordinating this engagement across jurisdictions becomes even more difficult (1) knowledge of medically vulnerable, electricity-dependent citizens is limited and haphazard, and sharing this knowledge is not always possible; (2) citizens receiving social services are often vulnerable in disasters but not included in pre-planning efforts (e.g., child care facilities, foster care programs, homeless youth, refugee populations, low-income families and seniors) and might not be aware of their need to coordinate across a region; and (3) integrating community health clinic expansion with social service outreach is difficult across community borders/jurisdictional lines. |
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Facilitators |
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TERESA EHNERT Bureau Chief, Public Health Emergency Preparedness, Arizona Department of Health Services |
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SUZET MCKINNEY, Planning Committee Deputy Commissioner, Chicago Department of Public Health |
Management of Volunteers During Emergencies: |
|
Volunteer networks are essential in disasters and multiple volunteer organizations have built strong response frameworks. However, coordination of these organizations often remains a challenge, especially during responses that span multiple jurisdictions. Some key volunteer management issues include (1) promising practices in the management of volunteers across a region, including credentialing, background checks, initial and ongoing training, and core competencies; (2) coordination for the deployment of volunteers across organizations (e.g., MRC, American Red Cross, VOAD, etc.) and jurisdictions; (3) liability or other risks and barriers that could create difficulties for the use of volunteers for certain missions or regional deployments; and (4) management of spontaneous volunteers during a regional response. |
Facilitators |
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CAPT. ROBERT TOSATTO Director, Division of Civilian Volunteer Medical Reserve Corps |
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JOHN HICK, Planning Committee Medical Director, Office of Emergency Preparedness, Minnesota Department of Health |
Social Capital and Cohesion: |
|
More research and evidence has been emerging to support the need for stronger social cohesion in communities to increase resilience to disasters, but existing challenges are (1) latent social conflicts existing in a region that can hinder network building; (2) difficulty in engaging individual citizens in preparedness activities and the importance of having “citizen responders”; and (3) unique considerations of connecting social capital networks across multiple communities if a disaster occurs affecting an entire region. |
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Facilitators |
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DANIEL ALDRICH Associate Professor of Political Science |
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KENNETH SCHOR, Preparedness Forum member Acting Director National Center for Disaster Medicine & Public Health |
2:30 p.m. |
Group Rotation: Opportunity to give feedback to another topic area
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Rotations: Board Room → Huntington Room |
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3:00 p.m. |
BREAK |
Session IV: Wrap Up |
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3:30 p.m. |
Final Plenary and Report-Out by Facilitators Huntington Room |
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4:30 p.m. |
Wrap-Up Discussion and Next Steps |
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W. CRAIG VANDERWAGEN, Planning Committee Chair Senior Partner Martin, Blanck & Associates |
5:00 p.m. |
ADJOURN |
Regional Disaster Response Coordination
to Support Health Outcomes:
A Workshop Series
July 24, 2014
Malcolm Moos Health Sciences Tower
University of Minnesota
515 Delaware Street, SE
Minneapolis, MN
8:30 a.m. |
Welcoming Remarks, Challenges to Ensuring Health in Regional Disaster Preparedness: Community Planning and Engagement, Information Management and Coordination, and Surge Management |
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W. CRAIG VANDERWAGEN, Planning Committee Chair Senior Partner Martin, Blanck & Associates |
8:40 a.m. |
Overview: Information and Incident Management |
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GARY SCHENKEL Executive Director Chicago Office of Emergency Management and Communication |
Session I: Case Study Scenarios |
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Session Objectives:
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9:00 a.m. |
Panel Presentation: Information Sharing and Coordination Lessons Learned from Past Experiences and Continuing Needs to Address Regional Disasters Versus Local Disasters |
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Hurricane Sandy: KELLIE BENTZ Team Lead, Global Crisis Management |
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Hurricane Evacuation Response (Katrina, Rita, Ike, Gustav): MICHAEL MCCLENDON Director Office of Public Health Preparedness Emergency |
9:45 a.m. |
Discussion with Attendees |
10:00 a.m. |
BREAK |
10:15 a.m. |
(Panel Continued) |
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West Virginia Chemical Spill: Executive Director/Health Officer Kanawha-Charleston Health Department |
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2009 H1N1 Outbreak (MN): Epidemiologist and Medical Director |
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Boston Marathon Bombings: |
11:15 a.m. |
Discussion with Panelists and Attendees |
11:45 a.m. |
LUNCH |
Session II: Breakout Discussions |
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12:45 p.m. |
Breakout Discussions by Focus Area—Within focus areas discuss and identify 2 to 3 top constraints and opportunities related to each topic area. Discuss potential partnerships to help address challenges. |
Information Sharing and Dissemination to Stakeholders: |
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Facilitators |
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RAHUL GUPTA JOHN HICK, Preparedness Forum Member |
Using Data to Augment Situational Awareness and Incident Management: |
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Facilitators |
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DAN HANFLING, Preparedness Forum Member Special Advisor, Emergency Preparedness and Response |
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RICHARD SERINO, Preparedness Forum Member |
Coordination Within and Across Sectors: |
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Facilitators |
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JOHN OSBORN, Preparedness Forum Member |
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MICHAEL MCCLENDON |
3:00 p.m. |
BREAK |
Session III: Wrap Up |
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3:15 p.m. |
Final Plenary and Report Out by Facilitators |
4:15 p.m. |
Wrap-Up Discussion and Next Steps |
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W. CRAIG VANDERWAGEN, Planning Committee Chair |
4:45 p.m. |
ADJOURN |
Regional Disaster Response Coordination
to Support Health Outcomes:
A Workshop Series
November 15, 2014
Grand Salon 12
Hilton New Orleans Riverside
2 Poydras Street, New Orleans, LA
8:30 a.m. |
Welcoming Remarks, Challenges to Ensuring Health in Regional Disaster Preparedness: Community Planning and Engagement, Information Management and Coordination, and Surge Management |
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W. CRAIG VANDERWAGEN, Planning Committee Chair |
8:40 a.m. |
Overview |
Session I: Case Study Scenarios |
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Session Objectives: |
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9:00 a.m. |
Panel Presentation: Surge Management Coordination Lessons Learned from Past Experiences |
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Evacuation/Tracking of Patients: |
Surge Capacity of Public Health and Human Services: |
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Lessons Learned in Coordination of Community Response: |
11:15 a.m. |
Discussion with Panelists and Attendees |
11:45 a.m. |
Tabletop Scenario Overview |
12:00 p.m. |
LUNCH |
Session II: Breakout Discussions |
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12:45 p.m. |
Breakout Discussions by Focus Area |
Patient Evacuation and Tracking |
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Facilitators |
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JOLENE WHITNEY |
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LORI UPTON |
Surge Capacity and Community Resilience |
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Facilitators |
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UMAIR SHAH |
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ANDREW STEVERMER |
Coordination of All Community Groups Engaged in Emergency Planning (coalitions, schools, NGOs, etc.) |
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Facilitators |
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JOHN HICK, Preparedness Forum Member |
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ROSANNE PRATS |
3:00 p.m. |
BREAK |
Session III: Wrap-Up |
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3:15 p.m. |
Final Plenary and Report Out by Facilitators |
4:15 p.m. |
Wrap-Up Discussion and Next Steps |
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W. CRAIG VANDERWAGEN, Planning Committee Chair |
4:45 p.m. |
ADJOURN |