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Overview and Self-Assessment P A R T 1
7 C H A P T E R 1 The following self-assessment tool has been developed to assist state agencies in proactively identifying strengths and weaknesses in their current tribal relationships and the sharing of crash data and information to develop an effective crash reporting system. Three dedicated checklists have been designed to identify potential issues that may be encountered during the processes of (1) effective communications with tribes; (2) state-tribal crash data sharing; and (3) tribal traffic safety improvement. Appropriate sections of the guidebook are referenced based on the results of the self-assessment questions. At the end of each chapter in Part 2, case studies are provided, which can be useful to provide first-hand information to tribes and states during the process of implementing an effective tribal crash reporting system. The guidebook is designed to provide an easily followed step-by-step process to improving tribal crash reporting programs. Self-Assessment for Effective Communications with Tribes Effective communication with tribes is critical to the success of effective tribal crash report- ing. This section includes a checklist of three questions that the state agency can use to assess the effectiveness of their current practice of communication with tribes. Self-assessment questions are listed below. Assessment Question 1. Does the state agency have a standard method or process for state agency/tribal interactions? Answer Response No Yes Part 2: Chapter 1 Continue Assessment Question 2. Does the state agency have a designated tribal Liaison? Answer Response No Yes Part 2: Chapter 1 Continue Assessment Question 3. Does the state agency maintain a tribal contact database? Answer Response No Yes Part 2: Chapter 1 Continue If you selected ânoâ to any of the questions above, please go to Part 2, Chapter 1: Establish- ing and Maintaining Communication and Relationship Between Tribes and States. This chapter provides information and guidance on further improving the stateâs practice in communications with tribes. Self-Assessment for State Agencies
8 Guide for Effective Tribal Crash Reporting Self-Assessment for State-Tribal Crash Data Sharing State-tribal crash data sharing is regarded as the core of an effective tribal crash reporting sys- tem. This section includes a checklist of seven questions which the state agency can use to assess the effectiveness of their current practice of supporting the implementation of state-tribal crash data sharing. Self-assessment questions are listed below. Assessment Question 1. Has the state agency conveyed the benefits of tribal crash report system and sharing crash data within the state agency and tribes? Answer Response No Yes Part 2: Chapter 3 Continue Assessment Question 2. Is there a statewide database to collect and store all crash reports? Answer Response No Yes Part 2: Chapter 3 Continue Assessment Question 3. What method(s) are supported by the state agency for tribes to submit crash records? Answer Response None Paper Electronic/ Online Part 2: Chapter 3 Part 2: Chapter 3 Continue Assessment Question 4. Is there a process for evaluating accuracy and completeness of submitted records? Answer Response No Yes Part 2: Chapter 3 Continue Assessment Question 5. Does the state agency provide software, equipment, and funding application assistance to tribes to help them implement the tribal crash data collection and sharing system? Answer Response No Yes Part 2: Chapter 2 Part 2: Chapter 3 Continue Assessment Question 6. Does the state agency provide training in filling out the crash report forms and use of the crash data collection and sharing software? Answer Response No Yes Part 2: Chapter 2 Part 2: Chapter 3 Continue Assessment Question 7. After a tribal crash report is submitted, does the state provide tribes with access to the submitted crash data? Answer Response No Yes Part 2: Chapter 3 Continue If you selected ânoâ to any of the questions above, or have not been instructed to continue, please go to Part 2, Chapter 3: State-Tribal Crash Data Sharing. This chapter provides infor- mation and guidance on further improving the stateâs practice in supporting and implement- ing state-tribal crash data sharing. Additional information on stateâs assistance in improving tribal crash data collection is available in Part 2, Chapter 2: Tribal Crash Data Collection System.
Self-Assessment for State Agencies 9 Self-Assessment for Assistance in Tribal Traffic Safety Improvement The ultimate goal of effective tribal crash data reporting is to use tribal crash data for highway safety improvement on tribal lands. This section includes a checklist of four questions that the state agency can use to assess the effectiveness of their current practice of assisting tribes in iden- tifying and addressing traffic safety issues on tribal lands. Assessment Question 1. Are any tribal-specific crash data analyses performed by the state agency or with assistance from the state agency? Answer Response No Yes Part 2: Chapter 4 Continue Assessment Question 2. Does the state agency actively work with tribes to evaluate and address traffic safety issues on tribal lands? Answer Response No Yes Part 2: Chapter 4 Continue Assessment Question 3. Does the state agency provide tribal agencies with shape/tailor proffered engineering solutions/countermeasures to best suit tribes? Answer Response No Yes Part 2: Chapter 4 Continue Assessment Question 4. Does the state agency have experienced and/or designated personnel to train tribe members to properly leverage the tribal crash data to obtain grants or other aid to make safety improvements? Answer Response No Yes Part 2: Chapter 4 Continue If you selected ânoâ to any of the questions above, please go to Part 2, Chapter 4: Improving Tribal Traffic Safety Using Crash Data. This chapter provides information and guidance on stateâs assistance in identifying and addressing traffic safety issues on tribal lands.
10 C H A P T E R 2 The following self-assessment tool has been developed to assist tribes in proactively identify- ing strengths and weaknesses in their tribal crash reporting methods. Tribes have three dedicated checklists that are designed to identify potential issues that may be encountered during the processes of (1) implementing a tribal crash data collection system; (2) state-tribal crash data sharing; and (3) tribal traffic safety improvement. Appropriate sections of the guidebook are referenced based on the results of the self-assessment questions. Self-Assessment for Implementing Tribal Crash Data Collection System Establishing a tribal crash data collection system is the first step to implement effective tribal crash reporting. This section includes a checklist of 10 questions which the tribe can use to assess the effectiveness of their current practice of implementing the tribal crash data collection system. Assessment Question 1. What is your current crash data collection method(s)? Answer Response Data not collected Paper form Computerizedâat time of incident with laptop in vehicle Computerizedâ completed later Part 2: Chapter 2 Part 2: Chapter 2 Continue Continue Assessment Question 2. Is there a crash report form used for data collection? If yes, was the form based on stateâs crash report form? Answer Response No Yes, not based on state crash form Yes, based on the state crash report form Yes, same as the state crash report form Part 2: Chapter 2 Part 2: Chapter 2 Continue Continue Assessment Question 3. Does your tribe have a âmutual aid agreement,â providing or receiving emergency services with neighboring law enforcement agencies? Answer Response No Yes Part 2: Chapter 2 Continue Self-Assessment for Tribes
Self-Assessment for Tribes 11 Assessment Question 4. Is the initiation and completion of a crash report form dependent on who is involved in the crash? Answer Response No Yes Continue Part 2: Chapter 2 Assessment Question 5. Is there a method documenting the location of the crash? If yes, what is it? Answer Response No, crash location not documented Yes, street address/ highway mile markers Yes, Geo-referencing latitude and longitude Part 2: Chapter 2 Part 2: Chapter 2 Continue Assessment Question 6. Is there formal training available for tribal police officers to fill out crash reports or to use the crash data collection software? Answer Response No Yes Part 2: Chapter 2 Continue Assessment Question 7. Does your tribe have a tribal crash report database? Answer Response No Yes Part 2: Chapter 2 Continue Assessment Question 8. Are paper copies of each crash report kept/ stored in addition to the tribal crash database? Answer Response No Yes Part 2: Chapter 2 Continue Assessment Question 9. Are there methods in place to evaluate the accuracy and completeness of crash data in the crash database? Answer Response No Yes Part 2: Chapter 2 Continue Assessment Question 10. Is your tribe involved with the stateâs Traffic Records Coordinating Committee? Answer Response No Yes Part 2: Chapter 2 Continue If you have not been instructed to continue, please go to Part 2, Chapter 2: Tribal Crash Data Collection System. This chapter provides information and guidance on further improving the practice of implementing a tribal crash data collection system. Self-Assessment for State-Tribal Crash Data Sharing State-tribal crash data sharing can facilitate stateâs assistance in addressing tribal traffic safety issues. This section includes a checklist of seven questions which the tribe can use to assess the effectiveness of their current practice of state-tribal crash data sharing.
12 Guide for Effective Tribal Crash Reporting Assessment Question 1. Does your tribe share the tribal crash data with the state agency? Answer Response No Yes Part 2: Chapter 3 Continue Assessment Question 2. In what format does your tribe submit the crash data to the state agency? Answer Response Paper/hard copy of the crash reports Electronic/database integration/online Part 2: Chapter 3 Continue Assessment Question 3. Is there an established timeframe requirement for submission of crash reports to the database? If yes, what is the timeframe? Answer Response No Yes, semi-annually or annually Yes, quarterly Part 2: Chapter 3 Part 2: Chapter 3 Continue Assessment Question 4. Does your tribe withhold any data elements from crash reports submitted to state agencies? Answer Response No Yes Continue Part 2: Chapter 3 Assessment Question 5. Is your tribe able to access the state crash database for purposes of accessing the submitted crash data at a later time? Answer Response No Yes, with request Yes, without request Part 2: Chapter 3 Continue Continue Assessment Question 6. Is there an agreement (e.g., MOU) in place between your tribe and the state agency for crash data sharing? Answer Response No Yes Part 2: Chapter 3 Continue Assessment Question 7. Is government-to-government relationship and communication between your tribe and a state agency prohibiting your tribeâs sharing of crash data? Answer Response No Yes Part 2: Chapter 1 NCHRP Report 690: Chapter 4 Continue For Assessment Questions 1 through 6, if you selected ânoâ to any of the questions above, or have not been instructed to continue, please go to Part 2, Chapter 3: State-Tribal Crash Data Sharing. This chapter provides information and guidance on further improving the practice of implementing state-tribal crash data sharing. For Assessment Question 7, if you selected âno,â please go to Part 2, Chapter 1: Establishing and Maintaining Communication and Relation- ship Between Tribes and States. Additional information on improving communication and a
Self-Assessment for Tribes 13 supporting evaluation checklist can be found in NCHRP Report 690, Chapter 4 (ATR Institute et al. 2011). Self-Assessment for Tribal Traffic Safety Improvement The ultimate goal of effective tribal crash data reporting is to improve traffic safety on tribal roads. This section includes a checklist of three questions that the tribe can use to assess the effectiveness of their current practice of improving traffic safety issues on tribal roads. Assessment Question 1. Does your tribe use crash data to identify the locations with a high number of crashes? Answer Response No Yes Part 2: Chapter 4 Continue Assessment Question 2. Does your tribe work with the state agency or other agencies to evaluate and improve the problem areas? Answer Response No Yes Part 2: Chapter 4 Continue Assessment Question 3. Has your tribe requested federal/BIA/state support for improving the traffic safety issues on tribal roads? Answer Response No Yes Part 2: Chapter 4 Continue If you selected ânoâ to any of the questions above, please go to Part 2, Chapter 4: Improving Tribal Traffic Safety Using Crash Data. This chapter provides information and guidance on fur- ther improving tribeâs practice of tribal traffic safety improvement using crash data.