National Academies Press: OpenBook
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Suggested Citation:"Front Matter." National Academies of Sciences, Engineering, and Medicine. 2014. Communicating Railroad–DOT Mitigation Strategies. Washington, DC: The National Academies Press. doi: 10.17226/22326.
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Suggested Citation:"Front Matter." National Academies of Sciences, Engineering, and Medicine. 2014. Communicating Railroad–DOT Mitigation Strategies. Washington, DC: The National Academies Press. doi: 10.17226/22326.
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Suggested Citation:"Front Matter." National Academies of Sciences, Engineering, and Medicine. 2014. Communicating Railroad–DOT Mitigation Strategies. Washington, DC: The National Academies Press. doi: 10.17226/22326.
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Suggested Citation:"Front Matter." National Academies of Sciences, Engineering, and Medicine. 2014. Communicating Railroad–DOT Mitigation Strategies. Washington, DC: The National Academies Press. doi: 10.17226/22326.
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Suggested Citation:"Front Matter." National Academies of Sciences, Engineering, and Medicine. 2014. Communicating Railroad–DOT Mitigation Strategies. Washington, DC: The National Academies Press. doi: 10.17226/22326.
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Suggested Citation:"Front Matter." National Academies of Sciences, Engineering, and Medicine. 2014. Communicating Railroad–DOT Mitigation Strategies. Washington, DC: The National Academies Press. doi: 10.17226/22326.
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Below is the uncorrected machine-read text of this chapter, intended to provide our own search engines and external engines with highly rich, chapter-representative searchable text of each book. Because it is UNCORRECTED material, please consider the following text as a useful but insufficient proxy for the authoritative book pages.

SHRP 2 Renewal Project R16A Communicating Railroad–DOT Mitigation Strategies Shobna Varma StarIsis Corporation Lewis Center, Ohio with Gordon Proctor & Associates, Inc. Michael L. Bradley & Associates, LLC TRANSPORTATION RESEARCH BOARD Washington, D.C. 2015 www.TRB.org

© 2015 National Academy of Sciences. All rights reserved. ACKNOWLEDGMENTS This work was sponsored by the Federal Highway Administration in cooperation with the American Association of State Highway and Transportation Officials. It was conducted in the second Strategic Highway Research Program, which is administered by the Transportation Research Board of the National Academies. The project was managed by Neil J. Pedersen, Deputy Director, Implementation and Communications, SHRP 2. The research reported was performed by Shobna Varma, StarIsis Corporation, supported by Gordon Proctor of Gordon Proctor & Associates, Inc., and Michael Bradley of Michael L. Bradley & Associates, LLC. Shobna Varma of StarIsis Corporation was the principal investigator. The research team acknowledges with great appreciation the active engagement of Lyn Hartley, Kamie Young, and Melvin Thomas of Burlington Northern Santa Fe; Chuck Gullakson, Tony Bellamy, and Cassandra DeCesare of CSX; David Wyatt, Leon Jackson, and Thomas Bracey from Norfolk Southern; Steve Grosse Rhode and Chris Keckeisen of Union Pacific; Larry Romaine of Genesee & Wyoming Inc.; Paul Worley, Jahmal Pullen, and David Hinnat of North Carolina Department of Transportation (DOT); Darin Kosmak of Texas DOT; Ananth Prasad, Fred Wise, Scott Allbritton, and Annette Lapkowski of Florida DOT; Ahmer Nizam and Connie Raezer of Washington DOT; James Morris of Illinois DOT; Gregory Vaughn of Pennsylvania DOT; Kirk Steudle, Tim Hoeffner, and Bradley Wieferich of Michigan DOT; Tammy Nicholson, Mary Jo Key, and Maria Hobbs of Iowa DOT; and Diana Emerson and Lance Vigfusson from Manitoba Infrastructure and Transportation, Canada. The team also acknowledges the participation of Ron Ries and Frank Frey of Federal Railroad Administration and Ken Jacoby and Joseph Taylor of the Federal Highway Administration. COPYRIGHT INFORMATION Authors herein are responsible for the authenticity of their materials and for obtaining written permissions from publishers or persons who own the copyright to any previously published or copyrighted material used herein. The second Strategic Highway Research Program grants permission to reproduce material in this publication for classroom and not-for-profit purposes. Permission is given with the understanding that none of the material will be used to imply TRB, AASHTO, or FHWA endorsement of a particular product, method, or practice. It is expected that those reproducing material in this document for educational and not-for-profit purposes will give appropriate acknowledgment of the source of any reprinted or reproduced material. For other uses of the material, request permission from SHRP 2.

NOTICE The project that is the subject of this document was a part of the second Strategic Highway Research Program, conducted by the Transportation Research Board with the approval of the Governing Board of the National Research Council. The Transportation Research Board of the National Academies, the National Research Council, and the sponsors of the second Strategic Highway Research Program do not endorse products or manufacturers. Trade or manufacturers’ names appear herein solely because they are considered essential to the object of the report. DISCLAIMER The opinions and conclusions expressed or implied in this document are those of the researchers who performed the research. They are not necessarily those of the second Strategic Highway Research Program, the Transportation Research Board, the National Research Council, or the program sponsors. The information contained in this document was taken directly from the submission of the authors. This material has not been edited by the Transportation Research Board. SPECIAL NOTE: This document IS NOT an official publication of the second Strategic Highway Research Program, the Transportation Research Board, the National Research Council, or the National Academies.

The National Academy of Sciences is a private, nonprofit, self-perpetuating society of distinguished scholars engaged in scientific and engineering research, dedicated to the furtherance of science and technology and to their use for the general welfare. On the authority of the charter granted to it by Congress in 1863, the Academy has a mandate that requires it to advise the federal government on scientific and technical matters. Dr. Ralph J. Cicerone is president of the National Academy of Sciences. The National Academy of Engineering was established in 1964, under the charter of the National Academy of Sciences, as a parallel organization of outstanding engineers. It is autonomous in its administration and in the selection of its members, sharing with the National Academy of Sciences the responsibility for advising the federal government. The National Academy of Engineering also sponsors engineering programs aimed at meeting national needs, encourages education and research, and recognizes the superior achievements of engineers. Dr. C. D. (Dan) Mote, Jr., is president of the National Academy of Engineering. The Institute of Medicine was established in 1970 by the National Academy of Sciences to secure the services of eminent members of appropriate professions in the examination of policy matters pertaining to the health of the public. The Institute acts under the responsibility given to the National Academy of Sciences by its congressional charter to be an adviser to the federal government and, upon its own initiative, to identify issues of medical care, research, and education. Dr. Victor J. Dzau is president of the Institute of Medicine. The National Research Council was organized by the National Academy of Sciences in 1916 to associate the broad community of science and technology with the Academy’s purposes of furthering knowledge and advising the federal government. Functioning in accordance with general policies determined by the Academy, the Council has become the principal operating agency of both the National Academy of Sciences and the National Academy of Engineering in providing services to the government, the public, and the scientific and engineering communities. The Council is administered jointly by both Academies and the Institute of Medicine. Dr. Ralph J. Cicerone and Dr. C.D. (Dan) Mote, Jr., are chair and vice chair, respectively, of the National Research Council. The Transportation Research Board is one of six major divisions of the National Research Council. The mission of the Transportation Research Board is to provide leadership in transportation innovation and progress through research and information exchange, conducted within a setting that is objective, interdisciplinary, and multimodal. The Board’s varied activities annually engage about 7,000 engineers, scientists, and other transportation researchers and practitioners from the public and private sectors and academia, all of whom contribute their expertise in the public interest. The program is supported by state transportation departments, federal agencies including the component administrations of the U.S. Department of Transportation, and other organizations and individuals interested in the development of transportation. www.TRB.org www.national-academies.org

Contents 1 Executive Summary 4 CHAPTER 1 Project Background 6 CHAPTER 2 Project Objectives 7 CHAPTER 3 Summary of Initial Research Findings 9 CHAPTER 4 Project Approach 11 CHAPTER 5 Milestone Activities 11 5.1 Creation of the Community of Interest 13 5.2 The Role of the COI 14 5.3 The Mission of the COI 14 5.4 Community of Interest Meetings 16 5.5 Dissemination Sessions: Presentations, Roundtable and Panel Discussions, and Webinars 19 5.6 Champion-Pairs 21 5.7 Signing Partnering Memorandum of Understanding 24 CHAPTER 6 Summary of Case Reports from Champion-Pairing 24 6.1 Business Process Improvements 26 6.2 Flagging 27 6.3 Improvements to Grade Crossing Safety and Funding of Crossing Projects 30 6.4 Funding 31 6.5 Improving Communication and Coordination 38 6.6 Streamlining 41 6.7 Expediting Agreement Processing 42 6.8 Shared Benefits 43 6.9 Collaborating to Reach Out to Local Agencies 44 6.10 Information Access and Data Management 45 6.11 Master Agreements 50 6.12 Design-Build Projects 51 6.13 Training and Knowledge Transfer

53 CHAPTER 7 Implementation Plan to Sustain the Community of Interest 53 7.1 Success of the Project Community of Interest 53 7.2 Catalyzing National Deployment 55 7.3 Ensuring Long-Term Sustainability of the Community of Interest 61 7.4 Summary of Action Items for Implementation Plan 63 CHAPTER 8 Lessons Learned and Recommendations from Project Work 63 8.1 Lessons Learned 69 8.2 Barriers to Long-Term Success 71 References 72 Abbreviations and Acronym

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TRB’s second Strategic Highway Research Program (SHRP 2) Renewal Project R16A has released a prepublication, non-edited version of a report titled Communicating Railroad–DOT Mitigation Strategies. This project established a collaborative forum between transportation agencies and railroads and initiated dissemination of the research best practices developed by an earlier SHRP 2 project, Strategies for Improving the Project Agreement Process Between Agencies and Railroads.

SHRP 2 Renewal Project R16 also developed another supplemental report about the development of tools in this project.

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