Train-the-Trainer Pilot Courses for Incident Responders and Managers (2013)

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35 A p p e n d i x B Sample invitational Language As a leader in Florida’s efforts to save lives and keep road- ways moving through traffic incident management, you are invited to participate in one of the first pilot deliveries of a new National Traffic Incident Management (TIM) Responder Train-the-Trainer course. Not only will this course provide you with training on the core competencies of multidisci- plinary TIM, you will also be equipped with the knowledge and tools you need to train other responders. Once you com- plete the pilot course, you will become part of a group of trainers asked to deliver the training to other responders in Florida, creating a multiplier effect of the training through- out the state. You should be willing and able to work as part of a multidisciplinary instructor team to present this pro- gram to audiences of responders representing multiple disci- plines such as fire, rescue, medical, law enforcement, towing and recovery, and transportation department professionals. The TIM Responder Train-the-Trainer course was devel- oped as part of the Strategic Highway Research Program 2 (SHRP 2), which was designed to establish the foundation for responders to meet the TIM National Unified Goal objectives of responder safety; safe, quick clearance (SQC); and prompt, reliable, interoperable communications. The core curriculum has been extensively peer-reviewed on a national level and was pilot-tested in several locations. The Train-the-Trainer program is currently being pilot-tested. The state of Florida has been selected as a top priority loca- tion to receive a pilot delivery of this highly interactive, multi- disciplinary Train-the-Trainer course at the [insert training center: name and address], on [insert training date and time]. The pilot training will include participation in • The delivery of the 1.5-day responder training course to provide feedback on course content, instructional design, training materials, and any other relevant feedback neces- sary to improve the course. • A 0.5-day assessment of the Train-the-Trainer component of the course to provide feedback. Space is limited in this course. Click here to register to confirm your spot in the course (or copy and paste [insert registration URL] into your browser). A registration package will be forwarded to you via e-mail upon receipt of your pre- registration information; the package will include an agenda and logistics information, including directions to the train- ing location. Please note that students are expected to par- ticipate in the full 2-day experience, and will be asked to provide feedback during and upon completion of the train- ing. A detailed lesson outline with approximate lesson lengths will be provided to support continuing education credit where possible. Sample participant package Subject Line: National Traffic Incident Management Responder Training and Train-the-Trainer Workshop Welcome Package Thank you for registering for the National Traffic Incident Management Responder Training and Train-the-Trainer Work- shop on [insert date and time of training], at the [insert train- ing location address]. In the attached Welcome Package, you will find the following items to help you prepare for the workshop: • Overview of the National Traffic Incident Management Responder Training and the Train-the-Trainer Pilot Work- shop in which you will participate (Page 1); • Workshop Agenda (Page 2); • Directions to the training location (Page 3); • Recommended pre-workshop reading and items to bring (Page 4); and • Information on hotel accommodations in the immediate area (Page 5). Workshop Logistics

36 Training materials will be furnished at no charge to partici- pants and there is no fee to attend this training. Participant agencies are responsible, however, for covering any travel and per diem costs. A continental breakfast and a lunch will be provided each day. We look forward to meeting you in person and having an informative and meaningful workshop experience. Please contact me by telephone or e-mail if you have any questions. Thank you, [Training Coordinator] [Training Coordinator Contact Details] Overview of the National Traffic Incident Management Responder Training and the Train-the-Trainer Pilot Workshop The National TIM Responder training and Train-the-Trainer course was developed as part of the Strategic Highway Research Program 2 (SHRP 2), designed to establish the foundation for responders to meet the TIM National Unified Goal (NUG) objectives of responder safety; safe, quick clearance (SQC); and prompt, reliable, interoperable communications. The core cur- riculum has been extensively peer-reviewed on a national level and was pilot tested in several locations. The Train-the-Trainer program is currently being pilot-tested, and Florida has been selected as a top priority location to receive a pilot delivery. This is a single, interdisciplinary course that introduces, teaches, and provides participants with hands-on, scenario- based opportunities to acquire and demonstrate common core competencies among the following identified responder types: • Law enforcement; • Fire and rescue; • Emergency Medical Services (EMS); • DOT; • Tow and Recovery; and • Communications Center. The pilot training will include participation in • The 1.5-day responder training course and assessment; and • The 0.5-day Train-the-Trainer component of the course. You will also be invited to provide feedback on course con- tent, instructional design, training materials, and any other relevant feedback you deem necessary to improve the course. As a participant, you will be provided with the content and materials that you will need to facilitate and instruct the National TIM Responder Training course. You will be equipped and expected to deliver this course to a multidisciplinary group of your peers to pass the vision of safer, more efficient roadways through improved incident response on through- out the state of Florida and our nation. Draft Agenda: National Traffic Incident Management Responder Training and Train-the-Trainer Workshop Day 1: August 8, 8:00 a.m.–5:00 p.m. Approximate Time Lesson 7:45–8:00 a.m. Continental Breakfast (provided) 8:00 a.m.–12:00 p.m. Welcome and Introductions Lesson 0: Course Introduction Lesson 1: Statistics, Terminology, and Standards Lesson 2: Notification and Response Lesson 3: Arrival Lesson 4: Initial Size-Up 12:00–1:00 p.m. Lunch (Lunch will be provided) 1:00–5:00 p.m. Lesson 5: Command Responsibilities Lesson 6: Safety, Patient Care, and Investigation Lesson 7: Traffic Management Day 2: August 9, 8:00 a.m.–5:00 p.m. Approximate Time Lesson 7:45–8:00 a.m. Continental Breakfast (provided) 8:00–11:30 a.m. Lesson 8: Clearance Lesson 9: Termination Lesson 10: Hands-On Tabletop Activity Lesson 11: Situational Awareness 11:30 a.m.–12:30 p.m. Lunch (Lunch will be provided) 12:30–5:00 p.m. Assessment Train-the-Trainer Content: Lesson 1: Legal Guidelines and Considerations Lesson 2: Best Practices, Resources, and Real-World Scenarios Lesson 3: Hands-On Activity Setup Lesson 4: Situational Awareness Activity Setup Lesson 5: Course Logistics and Orientation Course Evaluation

37 Directions to [Name of building where training will be conducted]: Location: [of training center] Directions: Google Maps Link to the Training Center: [enter URL] Training Center Contact Information: Telephone: [enter phone number] E-mail: [enter email address] Recommended Reading: We suggest that you read the following materials in advance, and, if possible, bring a copy with you to facilitate discussion during the workshop: • Manual on Uniform Traffic Control Devices (MUTCD), Chapter 6 (especially Section 6I). • Fire Department participants—the National Fire Protec- tion Standard covering chevron markings on fire depart- ment vehicles and the requirement for using deployable signs when fire department vehicles are used for blocking at an incident scene. Items to Bring: All of the training materials will be provided as part of your participation in the course. However, please bring the fol- lowing items to fully take advantage of the training. • A pen or pencil. • A copy of the 2008 or 2012 Emergency Response Guidebook (ERG) (if you do not have an ERG, there will be copies to share at the training). Hotel Lodging Options: Participant agencies are responsible for covering travel and per diem costs to attend the training. There are several hotels in the immediate area for those who will need to stay overnight. A small selection of hotels that offer reduced government and government contractor rates is listed below. Most Convenient to Training Location: [Enter hotel contact details] [Enter hotel contact details] Most Convenient to Airport: [Enter hotel contact details] [Enter hotel contact details]