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42 APPENDIX EâTYPICAL REQUEST FOR PROPOSAL PROCUREMENT Develop qualification factors and generic scope of work/services and specifications (i.e., design criteria package) Estimate costs and determine whether any exceptions apply Establish desired contract terms If an exception applies, award contract in accordance with airport policy Advertise - Submission requirements and opening details - Basis for selection of shortlist and award Analyze qualifications and proposals for compliance with RFP/Design Criteria Package and select shortlist of the best proposals Issue RFP to the shortlisted proposers (to obtain pricing and further proposal details) If federal funds are anticipated, develop DBE program (for the initial AIP project) and establish DBE participation goal Award to most advantageous proposer, price, and other factors considered Obtain/Allocate funds for a defined project Contract Administration - Bonds - Insurance - Inspections - Payment terms - Cost analysis - Maintain records
