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Data to Support Transportation Agency Business Needs: A Self-Assessment Guide (2015)

Chapter: Appendix B - DOT Data Program Inventory

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Page 57
Suggested Citation:"Appendix B - DOT Data Program Inventory." National Academies of Sciences, Engineering, and Medicine. 2015. Data to Support Transportation Agency Business Needs: A Self-Assessment Guide. Washington, DC: The National Academies Press. doi: 10.17226/23463.
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Suggested Citation:"Appendix B - DOT Data Program Inventory." National Academies of Sciences, Engineering, and Medicine. 2015. Data to Support Transportation Agency Business Needs: A Self-Assessment Guide. Washington, DC: The National Academies Press. doi: 10.17226/23463.
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Page 58
Page 59
Suggested Citation:"Appendix B - DOT Data Program Inventory." National Academies of Sciences, Engineering, and Medicine. 2015. Data to Support Transportation Agency Business Needs: A Self-Assessment Guide. Washington, DC: The National Academies Press. doi: 10.17226/23463.
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Page 59
Page 60
Suggested Citation:"Appendix B - DOT Data Program Inventory." National Academies of Sciences, Engineering, and Medicine. 2015. Data to Support Transportation Agency Business Needs: A Self-Assessment Guide. Washington, DC: The National Academies Press. doi: 10.17226/23463.
×
Page 60
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Suggested Citation:"Appendix B - DOT Data Program Inventory." National Academies of Sciences, Engineering, and Medicine. 2015. Data to Support Transportation Agency Business Needs: A Self-Assessment Guide. Washington, DC: The National Academies Press. doi: 10.17226/23463.
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Page 61

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57 This appendix contains sample templates for compiling an inventory of DOT organizational functions that have data management responsibilities. Data management responsibilities may include data scoping, data collection or compilation, data validation, data quality improvement, data documentation, data loading, data integration, data analysis, data provisioning, data access management, and/or data user support. The term “data program” (which can also be referred to as a “data management area” to avoid confusion with the term “computer program”) is used here to refer to a logical unit of analysis for assessing capabilities and developing improvements. A data program can be a single organi- zational unit or team (e.g., a data management office), or an organizational function involving individuals from multiple organizational units to manage a particular category of data (e.g., financial data management). Table B.1 provides an inventory listing that covers potential DOT data programs. Agen- cies can use this as a model for developing a master list of data programs for assessment and improvement. Figure B.1 is a sample template for compiling basic information about a specific data management area. These two templates are intended to be used together—once an inven- tory listing of data programs is developed, an inventory form can be completed for each data management area. A P P E N D I X B DOT Data Program Inventory

58 Data to Support Transportation Agency Business Needs: A Self-Assessment Guide Table B.1. DOT data program/data management area inventory list. Data Category Data Program/ Management Areas for Assessment Sample Data Types Included Responsible Unit(s) General IT Applicaons Development, Database Management and Administraon Mulple Transportaon Data Office Mulple Data Warehouse Group Mulple Business Intelligence/Dashboard /Repor ng Group Mul ple GIS Group Geospa al Transporta on Features (e.g., road centerlines, rail lines, and ferry routes), land and environmental features, mul ple business data layers Performance Management Mul ple performance measures—system condi on, opera ons, agency efficiency Travel Data Traffic Monitoring AADT, Vehicle Classifica on, Turning Movements, Volume, Occupancy, Speed, Intersecon Level of Service, Travel Time, WIM Data Planning/Travel Modeling Household Survey Data, Socioeconomic Data, Network Links and Nodes, Origin- Desnaon Matrices Planning/Freight Commodity flows, supply chain data, boƒlenecks, infrastructure Bicycle/Pedestrian Program Bicycle Routes, Bicycle Paths, Bicycle and Pedestrian Counts System Inventory and Condion Data Road Inventory Mileage, Classificaon, Geometrics, etc.— including Model Minimum Inventory Elements (MIRE) HPMS (typically combined with Road Inventory) HPMS Data Elements— full extent and sample (e.g., road inventory, traffic, and pavement)

DOT Data Program Inventory 59 Table B.1. (Continued). Data Category Data Program/ Management Areas for Assessment Sample Data Types Included Responsible Unit(s) Bridge Management Structure inventory and inspec on Traffic Engineering Traffic signal inventory, guardrail inventory, sign inventory, railroad crossing inventory ITS/Traffic Management Center ITS device inventory, communica ons infrastructure inventory, Facilies Data Property Management Fleet Management Maintenance Management Plant and facili es inventory and condi on, fleet inventory and u liza on Financial/ Program Management Data Capital Program/STIP Federal Obliga ons, Construc on Project Data, delivery performance (on- me, on-budget) Financial Management Funding and Alloca ons, Budgets and Expenditures Contracts/ Procurement Contracts, bid tabs Human Resources Personnel data Project Development Data Design and Materials Studies, surveys, non- destrucve tests, core samples, design plans Right-of-Way Property inventory, transacons, appraisals, deeds Environmental Land use, water bodies, wetlands, groundwater, endangered species, historic sites, permits and commitments Construcon Materials tests, inspecons, payments, civil rights, claims, as- built plans System Opera ons Data Incident Management Incidents (real-me status, incident response me) Traffic Management Real-me traffic and travel me data Pavement Management Pavement inventory, IRI, cracking, summary condion, layer history (continued on next page)

60 Data to Support Transportation Agency Business Needs: A Self-Assessment Guide Table B.1. (Continued). Data Category Data Program/ Management Areas for Assessment Sample Data Types Included Responsible Unit(s) Road Weather Management Weather/Road Condion (real me and historical) Motor Carrier Motor Carrier safety, operang stascs, IRP, IFTA, oversize/overweight permits Modal Programs (e.g., transit and ferry) Operaons Stascs (e.g., vehicle miles, passenger miles, and revenues) Safety Data Crash Records/FARS Reporng FARS reports, police accident records, Crash locaon, Crash frequency Safety Planning Enforcement data (citaons and convicons), injury surveillance, road safety audits, behavioral (e.g., seat belt and helmet compliance) Customer Relaons Public Affairs Customer opinion surveys, website transacons Equipment Management Fleet/Equipment inventory, ulizaon , cost Maintenance Management Work requests, work orders, work accomplishments, resource ulizaon, cost

DOT Data Program Inventory 61 Data Program/Management Area: Road Inventory Primary Contact: Jane Doe, jane.doe@mystate.dot.us, 987-654-3210 Data Steward(s): Same as Primary Contact Data Types Included: Func­onal Classifica­on, NHS, Road Geometrics, Jurisdic­onal Responsibili­es Data Management Funcons Performed: ü Data Requirements q Data Architecture ü Data Collec­on/Acquisi­on ü Quality Assurance/Valida­on ü Data Transforma­on/Aggrega­on/Integra­on q Data Analysis ü Data Distribu­on ü Data Storage and Backup ü User Access Privileges ü Data User Support q Other__________________________________ Federal Requirements Addressed by Program: HPMS, Cer­fied Mileage Repor­ng State Requirements Addressed by Program: NA Internal Agency Users and Funcons Served: Planning – HPMS Report, Long Range Planning, Corridor Planning; Pavement Management, Bridge Management, Maintenance Management, Traffic Monitoring, Project Development External Users: FHWA, MPOs, Local Jurisdic­ons Data Sources (by data type if mulple): Planning, FHWA, MPOs Data Storage Locaon (by data type if mulple): (name and storage locaon of applicaon or file(s)): Road Inventory Management System – Oracle database applica­on on central servers managed in IT Data Update Frequency (by data type if mulple): Annual Figure B.1. Sample data program/management area inventory form.

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TRB’s National Cooperative Highway Research Program (NCHRP) Report 814: Data to Support Transportation Agency Business Needs: A Self-Assessment Guide provides methods to evaluate and improve the value of their data for decision making and their data-management practices.

NCHRP Web-Only Document 214: Transportation Agency Self-Assessment of Data to Support Business Needs: Final Research Report describes the research process and methods used to develop NCHRP Report 814.

The following documents supplement the project and are available online:

This supplemental information is offered as is, without warranty or promise of support of any kind either expressed or implied. Under no circumstance will the National Academy of Sciences, Engineering, and Medicine or the Transportation Research Board (collectively "TRB") be liable for any loss or damage caused by the installation or operation of this product. TRB makes no representation or warranty of any kind, expressed or implied, in fact or in law, including without limitation, the warranty of merchantability or the warranty of fitness for a particular purpose, and shall not in any case be liable for any consequential or special damages.

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