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90 APPENDIX K Exercise Planning Checklist for Table Top (RNO) Table Top Planning Checklist from RNO Task Start Date Staff Assigned Status 1. Early Development Week 1 Determine Planning Team Establish Target Date for Exercise 2. Planning the Exercise Week 2â6 Schedule Planning Meetingsâ(Concept and Objectives Meeting and 2â3 Planning Meetings) Schedule Orientation and Training Meetings for Participants Establish Purpose Establish Scope Develop Objectives Obtain Most Recent AEP Choose a Scenario Determine Tabletop Model Determine Moderatorâ2â3 facilitators of breakout model if used Identify Participants (invitee list) Invite Participants (flyers and emails) Identify and reserve the room for the exercise (including any equipment; e.g., projectors, screens, consider space for registration, refreshments, breakout areas if applicable) Identify observer and media area, if applicable End Date
91 Week 2â4 Last week before the exercise 3. Exercise Development Write scenario to reflect facility features and SOPs Modify and finalize scenario and create slides and associated materials Develop the agenda for the TTX Finalize the After-Exercise Survey Finalize any participant narratives Finalize any injects and create handouts if needed Make copies of all handouts Attendance/sign-in form Create name tags, if desired 4. Preparing the Exercise Procure the flipcharts, markers, pens and paper Provide radio and phone directories (updated) Order beverages or food, if appropriate Provide scenario packet (narrative, slides, injects, generic and specific questions) to evaluators for review Review responsibilities with moderator and facilitators Test any electronic equipment Conduct an abbreviated âdry-runâ of the presentation Task Start Date End Date Staff Assigned Status Exercise Day5. Conducting the Exercise Review the exercise ground rules with participants Discuss the scope of the tabletop Review safety and security precautions Conduct the exercise Conduct the hotwash Distribute and collect After-Exercise Survey
92 Post Exercise Post Exercise 6. Evaluate the Exercise Conduct a post-exercise debriefing session Compile and review survey results and notes Develop an After-Action Report Share results with participants and other appropriate staff 7. Post Exercise Activities Develop Corrective Action Plan Track Corrective Actions Track Lessons Learned Recognition for key participants Task Start Date Date Staff Assigned StatusEnd