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Suggested Citation:"Appendix B - Quick Guide for Fleet Cost Accounting." National Academies of Sciences, Engineering, and Medicine. 2020. Guide to Calculating Ownership and Operating Costs of Department of Transportation Vehicles and Equipment: An Accounting Perspective. Washington, DC: The National Academies Press. doi: 10.17226/25700.
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Page 45
Page 46
Suggested Citation:"Appendix B - Quick Guide for Fleet Cost Accounting." National Academies of Sciences, Engineering, and Medicine. 2020. Guide to Calculating Ownership and Operating Costs of Department of Transportation Vehicles and Equipment: An Accounting Perspective. Washington, DC: The National Academies Press. doi: 10.17226/25700.
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Page 46

Below is the uncorrected machine-read text of this chapter, intended to provide our own search engines and external engines with highly rich, chapter-representative searchable text of each book. Because it is UNCORRECTED material, please consider the following text as a useful but insufficient proxy for the authoritative book pages.

45 Ramani, T., M. Kader, J. Johnson, T. Jacobs, C. Spiegelman, and J. Zietsman. (2015). “Incorporating Onboard Diagnostics into Fleet Preventive Maintenance Practices.” Transportation Research Record: Journal of the Transportation Research Board, No. 2482, Transportation Research Board, Washington, DC, p. 1–7. Ribecca, S. “The Data Visualisation Catalogue.” https://datavizcatalogue.com/index.html Shaumik, P., P. S. Sriraj, L. Ogard, and S. McNeil. (2003). “Evaluation of Private-Sector Asset Management Practices.” Transportation Research Record 1848, Paper No. 03-3374, p. 29–36. The Kercher Group (formerly Asset Management Associates, PLLC). (2017). “Developing and Using Equipment Utilization Standards.” Western States Highway Equipment Managers Association. The Kercher Group (formerly Asset Management Associates, PLLC). (2015). “Utah Department of Transportation: Lifecycle Cost Analysis for Class 8 Snowplow Trucks, Business Case – Final Report.” https://www.udot.utah.gov/main/uconowner.gf?n=32953211573621153 Transportation Research Board, Committee on Maintenance Equipment. (2002). “Financial Aspects of Equipment Acquisition.” Transportation Research Circular, Number E-C047. U.S. Department of Energy (DOE). (2019). “Alternative Fuel Data Center.” https://afdc.energy.gov/ Warne, T. R. (2003). “NCHRP Synthesis 313: State DOT Outsourcing and Private-Sector Utilization.“ National Academy of Sciences, Transportation Research Board, Washington, DC. White, J. (2016). “Improving Management Presentations.” http://pavementvideo.s3.amazonaws.com/2016_EMTSP_National/PDF/11_TAMP%20Targets% 20Com%20Presentation_White.pdf Wiegmann, K., A. Sundararajan, and Z. Tao. (2011). “NCHRP Report 692: Decision Making for Outsourcing and Privatization of Vehicle and Equipment Fleet Maintenance.” National Academy of Sciences, Transportation Research Board, Washington, DC.

46 8. APPENDIX A. FLEET MANAGEMENT INFORMATION SYSTEM IN DOTS Table 12 gives the FMIS used in each DOT and categorizes it as a mainframe/homegrown, COTS, ERP, or EAM system. Table 12. Summary of FMISs by state DOT State Description of Fleet Management System Used System Type Alabama In-house Mainframe/homegrown Alaska Homegrown Mainframe/homegrown Arizona Asset Works M4 COTS Arkansas AHTD Equipment Management System Mainframe/homegrown California AssetWorks FA COTS Colorado SAP ERP Connecticut AssetWorks FA COTS Delaware AssetWorks M5 COTS Florida Homegrown Mainframe/homegrown Georgia AssetWorks FA COTS Hawaii Sprint Geotab G06 Pro Plan COTS Idaho Agile Assets EAM Illinois MMIS Mainframe/homegrown Indiana Asset Works M5 COTS Iowa Homemade mainframe based Mainframe/homegrown Kansas Homegrown Mainframe/homegrown Kentucky Agile Assets 6.8 EAM Louisiana SAP ERP Maine AssetWorks M5 COTS Maryland Maximo 4.1.1 EAM Massachusetts Maximo 4.1.1 EAM Michigan AssetWorks M5 COTS Minnesota AssetWorks M5 COTS Mississippi Financial Management System and Wennsoft- Based Equipment Management System COTS Missouri CCG FASTER COTS Montana Agile Assets 7.0 EAM Nebraska Enterprise Asset Mgt System Mainframe/homegrown Nevada AssetWorks M4 (changing to M5) COTS New Hampshire AssetWorks M5 COTS New Jersey AssetWorks M4 COTS New Mexico AssetWorks 6.3 COTS

Next: Appendix C - Presentation of Costs »
Guide to Calculating Ownership and Operating Costs of Department of Transportation Vehicles and Equipment: An Accounting Perspective Get This Book
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A central role of a state Department of Transportation (DOT) fleet manager is to maintain a clear understanding of the fleet’s costs. This helps in tracking activities over time, comparing costs with other fleets, communicating with stakeholders, and effectively managing fleet assets.

The TRB National Cooperative Highway Research Program's NCHRP Research Report 944: Guide to Calculating Ownership and Operating Costs of Department of Transportation Vehicles and Equipment: An Accounting Perspective provides a practical, logical, and transparent framework for conducting fleet cost accounting in state DOTs. The Guide focuses on the unique aspects of DOT fleets, although the principles in the Guide could be extended to any public fleet.

Without a complete understanding of fleet costs, the fundamental functions of fleet managers—such as equipment replacement decisions, outsourcing decisions, and budget requests—are diminished. Ultimately, fleet managers need full confidence in their fleet cost numbers to have credibility with fleet stakeholders.

The report is accompanied by a PowerPoint presentation summary.

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