Practices for Closing Out Highway Projects from Substantial Completion to Final Payment (2021)

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85   References Alaska DOT (2017). Alaska Construction Manual. Construction Standards Engineer, Alaska Department of Transportation and Public Facilities, Juneau, AK. http://www.dot.state.ak.us/stwddes/dcsconst/assets/pdf/ constman/const_allmanual_0608.pdf. Colorado DOT (2018). Construction Manual. Standards and Specifications Engineer, Colorado Department of Transportation, Denver, CO. Connecticut DOT (January 2020a). Construction Manual. Version 3.1, Bureau of Engineering and Highway Operations, Office of Construction, Connecticut Department of Transportation, Hartford, CT. Connecticut DOT (February 2020b). Final Voucher Checklist. Project Fiscal Management, Connecticut Depart- ment of Transportation, Hartford, CT. Diekmann, J., Krewedl, M., Balonick, J., Stewart, T., and Won, S. (2004). Application of Lean Manufacturing Principles to Construction, CII Report 191, Construction Industry Institute, Austin, TX. FHWA (July 2019a). Guide for e-Construction & Partnering: Training the 21st Century e-Construction Workforce. Federal Highway Administration of the United States Department of Transportation, Washington, D.C. https://www.fhwa.dot.gov/construction/econstruction/hif19024.pdf. FHWA (August 2019b). List of FHWA Electronic Information Systems. Federal Highway Administration of the United States Department of Transportation, Washington, D.C. https://www.fhwa.dot.gov/legsregs/ directives/orders/eislist.cfm. FHWA (May 2018). Project Funds Management Guide for State Grants. Federal Highway Administration of the United States Department of Transportation, Washington, D.C. https://www.fhwa.dot.gov/cfo/ projfundsmgt.cfm. FHWA (2017a). e-Construction: Facilitation and Documenting of FHWA Division Office e-Construction Pilot, Final Report, Federal Highway Administration of the United States Department of Transportation, Wash- ington, D.C. https://www.fhwa.dot.gov/construction/econstruction/do_pilot_final.pdf. FHWA (2017b). Sample Special Provision. Office of Preconstruction, Construction and Pavements. https://www. fhwa.dot.gov/programadmin/contracts/a174182.cfm#:∼:text=Substantially%20complete%20%2D%20 When%20all%20projectthe%20specified%20phase%20of%20work). FHWA (2014). Financial Integrity Review and Evaluation (FIRE) Program, FHWA Order 4560.1C, HCF-1, Federal Highway Administration of the United States Department of Transportation, Washington, D.C. https://www.fhwa.dot.gov/legsregs/directives/orders/45601c.cfm. FHWA (2012). Project Construction and Contract Administration Project Management: Project Closeout. Compan- ion Guide. Federal Highway Administration of the United States Department of Transportation, Washing- ton, D.C. https://www.fhwa.dot.gov/federal-aidessentials/companionresources/02projcloseout.pdf. Florida DOT (2020). Review and Administration Manual. State Construction Office, Florida Department of Transportation, Tallahassee, FL. https://fdotwww.blob.core.windows.net/sitefinity/docs/default-source/ construction/manuals/finalest/review-and-admin/ram.pdf?sfvrsn=6f309c68_8. Florida DOT (2019). Final Estimates Guidelist. Florida Department of Transportation, Tallahassee, FL. Florida DOT (2018). Construction Project Administration Manual. Section 12.1 Project Acceptance, State Construction Office, Florida Department of Transportation, Tallahassee, FL. https://www.fdot.gov/ construction/manuals/cpam/cpammanual.shtm. George-Nwabugwu, B., and Dirks, R. (2013). FHWA Construction Project Close-out Expectations and Require- ments. https://docs.lib.purdue.edu/cgi/viewcontent.cgi?article=1306&context=roadschool. Georgia DOT (November 2019). Construction Manual. State Construction Engineer, Office of Construction, Georgia Department of Transportation, Atlanta, GA. http://www.dot.ga.gov/PartnerSmart/Business/ Source/construction/cm001.pdf. References and Bibliography

86 Practices for Closing Out Highway Projects from Substantial Completion to Final Payment Indiana DOT (2016). Final Construction Record Guide. Indiana Department of Transportation, Indianapolis, IN. https://www.in.gov/dot/div/contracts/standards/FinalConstructionRecordGuide.pdf. Iowa DOT (May 2019). Final Review, Audit, and Close-out Procedures for Federal-aid, Federal-aid Swap, and Farm-to-Market Projects. Instructional Memorandum No. 6.110, Iowa Department of Transportation, Des Moines, IA. https://www.iowadot.gov/local_systems/publications/im/6110.pdf. Johnson, T.A., Michaels, D.A., Sturgill, R.E., and Taylor, T.R.B. (2017). Streamlined Project Closeout for Construc- tion at KYTC. Kentucky Transportation Center Research Report KTC-17-12/SPR13-460-1F, Lexington, KY. https://doi.org/10.13023/KTC.RR.2017.12. Kaul, V. (2014). Excessive Delays in Closeouts can be Removed with the Adaptation of Better Practices. Purdue University, West Lafayette, IN. https://docs.lib.purdue.edu/open_access_theses/199. Kentucky Transportation Cabinet (2019). Standard Specifications for Road and Bridge Construction, Frankfort, KY. https://transportation.ky.gov/Construction/Standard%20amd%20Supplemental%20Specifications/ Complete%20KYTC%20Standard%20Specifications%20-%202019.pdf. Minnesota DOT (2018). Standard Specifications for Construction. Minnesota Department of Transportation, St. Paul, MN. http://www.dot.state.mn.us/pre-letting/spec/2018/2018-spec-book-final.pdf. Minnesota DOT (2009). Contract Administration Manual. Minnesota Department of Transportation, St. Paul, MN. Nebraska DOT (2019). Construction Manual. Nebraska Department of Transportation, Lincoln, NE. https:// dot.nebraska.gov/media/13116/2019-construction-manual.pdf. Nebraska DOT (September 2017). Final Review Process Manual. Nebraska Department of Transportation, Lincoln, NE. https://dot.nebraska.gov/media/7548/2017_final_review_manual.pdf. New Hampshire DOT (2016). Financial Project Management Standard Operating Procedures. 2CFR, Part 200 (Super Circular), New Hampshire Department of Transportation, Concord, NH. New Jersey DOT (2018). Construction Procedures Handbook: Project Completion and Acceptance. Section VII, Subsection A, October. New Jersey Department of Transportation, Trenton, NJ. https://www.state.nj.us/ transportation/eng/construction/pdf/sec7subsecA.pdf. New Jersey DOT (2017). Construction Procedures Handbook: FHWA Acceptance (Federal participating contract agreement closeout). Section VII, Subsection K, July. New Jersey Department of Transportation, Trenton, NJ. https://www.state.nj.us/transportation/eng/construction/pdf/Sec7SubSecK.pdf. New Jersey DOT (2016). Construction Procedures Handbook: Project Close-Out Workbook. Section VII, Sub- section B, New Jersey Department of Transportation, Trenton, NJ. https://www.state.nj.us/transportation/ eng/construction/pdf/Sec7SubSecB.pdf. Ohio DOT (2017). Construction Administration Manual of Procedures. Division of Construction Management, Ohio Department of Transportation, Columbus, OH. http://www.dot.state.oh.us/Divisions/Construction- Mgt/OnlineDocs/Specifications/2017MOP/2017_MOP_Final_11162016%20for%20print.pdf. Oregon DOT (2021). Oregon Standard Specifications for Construction. Oregon Department of Transportation, Salem, OR. https://www.oregon.gov/odot/Business/Specs/2021_STANDARD_SPECIFICATIONS.pdf. Oregon DOT (January 2017). Construction Manual. Oregon Department of Transportation, Salem, OR. https://www.oregon.gov/odot/Construction/Doc_ConstructionManual/cm_all.pdf. Parker, N., Baker, R.F., and Kamga, C. (June 2005). Speed Project Closeouts and Streamline Local Financing. NYSDOT Project C-01-60, Region II University Transportation Research Center, New York State Depart- ment of Transportation and the United States Department of Transportation, New York, NY. Pennsylvania DOT (April 2020). Project Office Manual. PUB 2 (4-20), Bureau of Project Delivery, Pennsylvania Department of Transportation, Harrisburg, PA. http://www.dot.state.pa.us/public/PubsForms/Publications/ PUB%202/PUB%202.pdf. Rogers, J. (December 2012). Opportunity Lost: Mismanagement of the Closeout Phase of Construction Projects. College of Technology, Purdue University, West Lafayette, IN. http://docs.lib.purdue.edu/techmasters/76. Taylor, T., Lasley, V., Waddle, S., Li, Y., and Sturgill, R. (2020). NCHRP Synthesis 548: Development and Use of As-Built Plans by State Departments of Transportation. Transportation Research Board, Washington, D.C. https://www.nap.edu/download/25805. Texas DOT (April 2020). Construction Contract Administration Manual. Texas Department of Transportation, Austin, TX. http://onlinemanuals.txdot.gov/txdotmanuals/cah/cah.pdf. Texas DOT (June 2015). Local Government Project Management Guide. Texas Department of Transportation, Austin, TX. http://ftp.dot.state.tx.us/pub/txdot/lgp/procedures/guide.pdf#2.2.2FedFundReq. Texas DOT (November 2019). Local Government Projects Policy Manual. Texas Department of Transportation, Austin, TX. http://onlinemanuals.txdot.gov/txdotmanuals/lgp/lgp.pdf. U.S. DOT (2015). Most FHWA ARRA Projects Will Be Closed Out Before Funds Expire, But Weaknesses in the Project Close-out Process Persist. Audit Report, Office of the Inspector General, Washington, D.C. https:// www.oig.dot.gov/sites/default/files/15-3-2_FHWACloseout_Final.pdf. Utah DOT (2013). UDOT Project Manager Guide: A Resource for UDOT Project Managers, Utah Department of Transportation, Salt Lake City, UT. https://www.udot.utah.gov/main/f?p=100%3Apg%3A0%3A%3A%3A1 %3AT%2CV%3A4011%2C.

References and Bibliography 87   Utah DOT University (Fall 2012). Project Financial Management: Your Path to Project Accounting. Utah Department of Transportation, Salt Lake City, UT. https://www.udot.utah.gov/main/uconowner.gf?n= 12188813321098067. Virginia DOT (December 2016). Post-Construction Manual: Guidelines for the Review, Preparation, and Submit- tal of Final Estimates. Office of the State Construction Engineering, Virginia Department of Transportation, Richmond, VA. http://www.virginiadot.org/business/resources/const/pc_manual.pdf. Wisconsin DOT (October 2008). Best Practices: Expediting Closeouts. Marquette Interchange Project Lessons Learned, Wisconsin Department of Transportation, Madison, WI. https://www.fhwa.dot.gov/majorprojects/ lessons_learned/best_pract_marquette_10_10_08.pdf. Wooldridge, S., Garvin, M., and Miller, J. (2001). Effects of Accounting and Budgeting on Capital Allocation for Infrastructure Projects. ASCE Journal of Management in Engineering, Vol. 17, No. 2, pp. 86–94. Wyoming DOT (2020). Construction Manual. Field Operations, Construction Office, Wyoming Department of Transportation, Cheyenne, WY. Bibliography FHWA (October 2018). Process Mapping of Federal-aid Project Close-out. Connecticut Division, Performance Management Improvement Team, Resource Center, Federal Highway Administration of the United States Department of Transportation, Washington, D.C. FHWA (2004). Construction Program Management and Inspection Guide. Federal Highway Administration of the United States Department of Transportation, Washington, D.C. https://www.fhwa.dot.gov/construction/ cpmi04tc.cfm. Ohio DOT (2009). Payment for Contract Work. Standard Procedure No.: 510-016(SP), Division of Construction Management, Ohio Department of Transportation, Columbus, OH. Pennsylvania DOT (May 2012). Finals Unit Manual. PUB 11 (2-19), Contract Management Section, Bureau of Project Delivery, Pennsylvania Department of Transportation, Harrisburg, PA. https://www.dot.state.pa.us/ public/pubsforms/Publications/Pub%2011/Pub%2011-Print%20Version.pdf. Taylor, T., Sturgill Jr., R., and Li, Y. (2017). NCHRP Synthesis 502: Practices for Establishing Contract Comple- tion Dates for Highway Projects. Transportation Research Board, Washington, D.C. https://www.nap.edu/ download/24705.