National Academies Press: OpenBook

State DOT Product Evaluation Processes (2024)

Chapter: Appendix A - Survey Questionnaire

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Page 84
Suggested Citation:"Appendix A - Survey Questionnaire." National Academies of Sciences, Engineering, and Medicine. 2024. State DOT Product Evaluation Processes. Washington, DC: The National Academies Press. doi: 10.17226/27809.
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Suggested Citation:"Appendix A - Survey Questionnaire." National Academies of Sciences, Engineering, and Medicine. 2024. State DOT Product Evaluation Processes. Washington, DC: The National Academies Press. doi: 10.17226/27809.
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Suggested Citation:"Appendix A - Survey Questionnaire." National Academies of Sciences, Engineering, and Medicine. 2024. State DOT Product Evaluation Processes. Washington, DC: The National Academies Press. doi: 10.17226/27809.
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Suggested Citation:"Appendix A - Survey Questionnaire." National Academies of Sciences, Engineering, and Medicine. 2024. State DOT Product Evaluation Processes. Washington, DC: The National Academies Press. doi: 10.17226/27809.
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Suggested Citation:"Appendix A - Survey Questionnaire." National Academies of Sciences, Engineering, and Medicine. 2024. State DOT Product Evaluation Processes. Washington, DC: The National Academies Press. doi: 10.17226/27809.
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Suggested Citation:"Appendix A - Survey Questionnaire." National Academies of Sciences, Engineering, and Medicine. 2024. State DOT Product Evaluation Processes. Washington, DC: The National Academies Press. doi: 10.17226/27809.
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Suggested Citation:"Appendix A - Survey Questionnaire." National Academies of Sciences, Engineering, and Medicine. 2024. State DOT Product Evaluation Processes. Washington, DC: The National Academies Press. doi: 10.17226/27809.
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Suggested Citation:"Appendix A - Survey Questionnaire." National Academies of Sciences, Engineering, and Medicine. 2024. State DOT Product Evaluation Processes. Washington, DC: The National Academies Press. doi: 10.17226/27809.
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Page 91

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84 A P P E N D I X A Survey Questionnaire Dear Members of the AASHTO National Transportation Product Evaluation Program and the Committee on Materials and Pavements, The Transportation Research Board (TRB) is preparing the Synthesis Topic 53-19: State DOT Product Evaluation Processes. This synthesis is being conducted for the National Cooperative Highway Research Program (NCHRP), under the sponsorship of the American Association of State Highway and Transportation Officials (AASHTO), in cooperation with the Federal Highway Administration (FHWA). The goal of this questionnaire is to: (1) identify product evaluation processes, programs, and systems in use by state DOTs; (2) document current DOT practices, funding, staffing, policies, management techniques, tools, and workflows for evaluating products; and (3) identify different methods used to evaluate products and how products are approved. Results of this project will benefit you by providing information on current practices in evaluating various products for use in construction, maintenance, and operations of the state highway system. Your expertise and experience are critical to the success of this important project. Your individual privacy will be maintained in all published and written data resulting from this study. We thank you in advance for your time and thoughtful consideration. The final report of this project will be provided to your agency. DOT survey responses will be shown in the published synthesis report. However, the identity of survey respondents will remain anonymous. We recognize the demands on your time for such activities and have attempted to make the survey topic focused, requiring no more than 20 minutes of your time to complete. Please complete and submit this survey by January 1, 2023. Please click the link below to start the survey. If this link does not work, please copy and paste the entire link into the address field of your browser. https://colostate.az1.qualtrics.com/jfe/form/SV_cPa1oUbZgTUOJAW If you are not the appropriate person at your agency to complete this questionnaire, please forward it to others within your agency that can complete the survey. Thank you very much for your time and expertise. Chris Harper, Ph.D., LEED AP Principal Investigator Black Dog Consultants, LLC Fort Collins, CO 80525

Survey Questionnaire 85   DEFINITIONS Product: An item (durable good) offered for sale and use to construct, maintain, and operate highway infrastructure. Includes highway construction and maintenance related products, materials, engineered systems, and innovative technologies. Product Evaluation: The process to assess the quality of products/materials using criteria to determine the value that a product may provide to the DOT. Approved/Qualified Product List: Documented list of products/materials that have been evaluated under DOT specifications for use in construction and maintenance of highway infrastructure.

86 State DOT Product Evaluation Processes GENERAL INFORMATION 1. Please provide the following contact information: First Name: Last Name: Title: Phone Number: Email: Your Agency: 2. What group/division do you primarily work in at your agency? Construction Materials Asset Management Contracts/Procurement Engineering Design Maintenance/Operations Research Other: _________________________ Product Evaluation PRODUCT EVALUATION PROGRAM 3. What type(s) of product evaluation processes does your agency have in place? (Please select all that apply) Formal agency product evaluation program (PEP) Informal agency product evaluations Using approved/qualified products list (A/QPL) Use of AASHTO’s National Transportation Product Evaluation Program (NTPEP) Rely on evaluations from other transportation agencies None of these Other, please specify: _________________________ 4. What benefits has your agency experienced from implementing a product evaluation program? (Please select all that apply) Approval of products that provide value to agency operations Reduced time needed to evaluate and approve products Better consistency in evaluating products More efficient evaluation process Approval of environmentally friendly products Other, please specify: ________________________ 5. Does your agency have a dedicated full-time staff that operates and manages the product evaluation program and associated A/QPL? Yes, the agency has staff fully dedicated to the PEP No, agency staff are assigned PEP responsibilities, but also have other responsibilities to the agency

Survey Questionnaire 87   6. How many staff does your agency have dedicated to the PEP and associated A/QPL? (This question is shown if “Yes” is selected in Question 5). 1-5 6-10 11-15 16-20 More than 20 7. Which unit or individual within your agency oversees product evaluation? (Please select all that apply) Product evaluation engineer Product evaluation manager/director Product evaluation coordinator/administrator Materials engineer Product evaluation board/committee Office of product evaluation Office of materials and testing Office of procurement Subject-matter experts Other, please specify: ___________________ 8. Does your agency allocate dedicated annual funding for your agency’s PEP? Yes No 9. Please state the average annual funding provided by your agency for product evaluations (This question is shown if “Yes” is selected in Question 8). $__________________ PRODUCT EVALUATION 10.What type(s) of products does your agency evaluate? (Please select all that apply) Adhesives ROW structures Asphalt materials Roadway safety Bridge structures Sealants Concrete materials Signage Drainage Soils/Geotechnical Environmental Steel Erosion control Technologies Intelligent transportation systems (ITS) Traffic (Traffic control) Maintenance Traffic (Work zone safety) Paint/coatings Waterproofing Pedestrian safety None of these Piping Other, please specify: ________

88 State DOT Product Evaluation Processes 11.How are submitted products categorized for evaluation? (Please select all that apply). By material type (e.g., asphalt, concrete, sealants) By agency division (e.g., construction, maintenance, traffic) Whether the product is new and innovative (e.g., technology) Whether a product fits with an existing approved/qualified product category Other, please specify: ________________________ 12.How are products evaluated at your agency? (Please select all that apply). Field testing/evaluation Laboratory testing/evaluation Proof-of-concept testing Pilot testing Review technical worksheets and submittal information Demonstrations Rely on evaluations from other transportation agencies Rely on evaluations from third parties 13.Who is allowed to submit an application for a product to be evaluated at your agency? (Please select all that apply) Product representatives Internal agency staff Other government agency staff Third-party suppliers Product manufacturers Prime contractors Subcontractors Third-party consultants Other, please specify: ____________________ 14.Who is authorized to evaluate products at your agency? (Please select all that apply) Product evaluation program (PEP) staff Any internal agency employee Designated subject-matter experts within the agency Third-party subject-matter experts Materials engineers Inspection staff Other, please specify: ___________________ 15.Are third-party firms able to evaluate products at your agency? Yes, any product Yes, but only products not submitted by the third party Depends on the product No

Survey Questionnaire 89   16. If third parties are able to evaluate products at your agency, how is the product evaluator selected and paid? (This question is not shown if “No” is selected in question 15). Selected and paid by the agency Selected and paid by the entity submitting the product Other, please specify: ____________ Not sure 17.Once an application for a product is received, how much time does your agency spend, on average, to evaluate a product? 1-3 months 4-6 months 7-9 months 10-12 months 12 months or more Varies, depends on the product Not sure Other, please specify: _______________________ 18.Does your agency have specific product evaluation policies in place? Yes No 19. If yes, please explain the product evaluation policies at your agency. (This question is shown if “Yes” is selected in Question 18). ___________________________________________________________________ ___________________________________________________________________ ________________ 20. If a product submitted does not have an established evaluation process, does your agency have a way to evaluate innovative products? Yes No APPROVED/QUALIFIED PRODUCT LIST 21.Does your agency have an approved or qualified product/material list (A/QPL)? Yes No 22.Once a product is approved/qualified and added to the product list, what is the average time that the product is approved for at your agency? Less than a year 1 – 3 years 4 – 6 years 7 – 9 years 10 or more years Until removed from list

90 State DOT Product Evaluation Processes 23.Does your agency use a follow-up process to re-evaluate approved products? Yes No, same evaluation process is used for re-evaluation Not sure 24.Please briefly explain your agency’s re-evaluation process for products. (This question is shown if “Yes” is selected in Question 30). ___________________________________________________________________ ___________________________________________________________________ ________________ PRODUCT EVALUATION RESOURCES 25.Does your agency use AASHTO’s National Transportation Product Evaluation Program (NTPEP)? Yes No 26.What components of NTPEP does your agency use? (Please select all that apply) (This question is shown if “Yes” is selected in Question 25). Product evaluations of common products used by DOTs Facility auditing of quality management systems and on-site inspections of plants State DOT usage of the NTPEP product data on DataMine Unique Patented and Proprietary Products (UP3) DataMine repository YouTube channel Attend NTPEP annual meeting Other, please specify: __________________________ 27.What are the benefits to your agency in using the NTPEP? (Please select all that apply) (This question is shown if “Yes” is selected in Question 25). Prevents duplication of evaluation effort Streamlines new product evaluation processes Increases efficiency in product evaluation Lower evaluation costs through shared information Reducing the time needed to evaluate and approve a product for use Using other transportation agencies product evaluations and approval Other, please specify: ___________________________ 28.Does your agency use the AASHTO UP3 (formally known as the AASHTO Product Evaluation List (APEL))? Yes No

Survey Questionnaire 91   29.What components of the UP3 does your agency use? (This question is shown if “Yes” is selected in Question 28). AASHTO product evaluations DOT product evaluations State-patented products State proprietary products Links to state resources/agency product lists and/or procedures Other, please specify: __________________________ 30.What are the benefits to your agency in using the UP3? (This question is shown if “Yes” is selected in Question 28). Preventing duplication of effort Streamlining new product evaluation processes Increasing efficiency in product evaluation Lowering evaluation costs through shared information Reduce the time needed to evaluate and approve a product for use Other, please specify: ___________________________ FINAL THOUGHTS 31.Please provide website links to your agency’s product evaluation program (PEP) and/or approved or qualified product lists (A/QPLs) if available. You may also upload any relevant documents that would be helpful for this study. (Upload function will be enabled for this question) ___________________________________________________________________ ___________________________________________________________________ ________________ 32.Are you willing to discuss your agency’s product evaluation program with the research team in a structured interview? Yes No If you are unable to participate in a structured interview, can you provide contact information for someone else within your agency who may be able to participate? First Name: Last Name: Email:

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The construction, maintenance, and operation of transportation infrastructure requires immense amounts of products and materials. New products, materials, engineered systems, and innovative technologies are presented to state departments of transportation (DOTs) by suppliers and manufacturers, as well as sometimes by contractors and internal DOT staff.

NCHRP Synthesis 616: State DOT Product Evaluation Processes, from TRB's National Cooperative Highway Research Program, documents current state DOT practices, funding, policies, management techniques, tools, and workflows of product evaluation processes.

Supplemental to the report is a dataset of various administrative documents from different state DOTs.

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