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Use Construction Manager system for multi-story of f ice buildings, con^jlex design projects, and other projects over $5 million (11) Project Management Create a project management organization for a l l new construction pro- jects (centralized for major projects), regardless of the type of con- tracting system eiq>loyed (12) General A major aim of revisions to PBS procedure should be increased f l e x i b i l - i t y in both contracting and management techniques I t is important that PBS move from i t s present traditional sequential system of construction to an environment f lexible enough so that the best contracting and management techniques can be selected for each project The three systems rec- ommended are somewhat longer than commercial schedules but s t i l l a significant improvement over the present system The contrast of these is shown in Figure 48 (the figure shown in the original study included bar charts and capital le t- ters ) A l l of the additional information shown in parentheses on Figure 48 has been added for additional c lar i f icat ion Figure 49 demonstrates the modifica- tion of the sequential system providing for use of concurrent design reviews shortened design and construction schedules, and a project manager Figure 50 shows the construction manager system using phased construction, and Figure 51 shows the turnkey concept functioning under a project manager C VETERANS ADMINISTRATION The basic organization of the Veterans Administration is shown in Figure 52 The organization is headed by the Administrator who has reporting to him the Associate Deputy Administrator who is responsible of acquisition of medical f ac i l i t i e s Reporting directly to the Associate Deputy Administrator is the Assistant Administrator for Construction who heads the of f ice of Construction, the organization of which is shown in Figure 53 The Assistant Administrator for Construction, as Chief Architect-Engineer for the Veterans Administration, formulates and recommends to the Administrator general policies and plans of VA-wide application pertaining to design and construction of biuldings, structures, and u t i l i t i e s , and real property management, including acquisition, economical u t i l i za t ion , and disposal of real property and interests therein In addition, the Assistant Administrator for construc- tion (1) Advises and assists the s t a f f and the heads of the departments in con- nection with these act ivi t ies , and appraises, for the Administrator, the effectiveness and economy of these activities (2) Interprets administratively, for the Administrator, s t a f f , and depart- ment-heads, -regulations, decisions, and directives of other government- al bodies concerned with these activities Upon consultation with heads of operating departments concerned, devel- ops and takes action to obtain necessary spprovals of f iscal year 159 (3)
camucT ⢠P K A I S M CHAimM A O N I I I I S T U T I W S ADvisoRv c a n c i i c m i m n i DEniTT « M I I I I S T M T O I I aOMD v m M I I S APPEALS c m i A S S O C I A n D E P U T Y AMImSTUTm A I M i a i S T I U T I V E SEAVICES HAIIAGEII ASSISTANT A O N i a i S T U T O I FOR CONSTRUCTIOI lASSISTAIir A M i a i S T U T O l d ASSISTAKT DEPUTY ADNimSTIUTail C E n M I . CDUBEL ASSISTAKT ADHIHISTSATOA FDR PCRSOOIEL s c n i C E » ' « C T O « s P U U m i l B AMI U O C E T I W STAFF D E P A R T H E I I T O F H E D I C I I I E AHO S U R G E R Y C H I E F K O I C A L D I R E C T O R DEPinr C H I E F I C D I C A l D I R E C T O R A B H I H I S T R A T i n RESEARCH STAFF ERECUTIHE DIRCCrOil FDR ADHIHISTRATIM DEPUTY SAFETY AHO FIRE PROTECTIOH STAFF EVAUIATlOa STAFF DEPARnCHT OF VETIRAHS l E R E F i n CHIEF REHEFITS DIRECTOR DEPUTY CHIEF lEHEFITS DIRECTOR RESIOMAL HEDICAl OIRECTORS] ASSISTANT CHIEF HEDICAL DIRECTOR I HAHAGEHEHT A I D EVAUIATION DIRECTOR EHGIHEERIHG SERVICE DIRECTOR HOSPITAL C W S T i g i C T i a i SERVICE DIRECTOR HEDICAL A M IHISTRATIOH SERVICE ASSISTANT CHIEF HEDICAL DIRECTOR FOR PROPESSIOHAL SERVICES DIRECTOR SUPPLY SERVICE ASSiSTAHT CHIEF HEDICAL DIRECTOR FOR RESEARCH AND EDUCATION IN HEDICINE DIRECTOR COMPEHSATIOH PEHSIOH AND EDUCATION SERVICE DIRECTOR CONTACT AND AOHINISTRATIVE SERVICE AND BUKCT SERVICE n i E F n m FIELD DIRECTOR DIRECTOR LOW CUARANTT SERVICE DIRECTOR m i C A t AOP S Y S I U O SERVICE DIRECTOR GUARDIANSHIP SERVICE S I S I U B SERViCC DIRECTOR OPERATIONS SUPPORT SERVICE DIRECTOR COMUNICATIOHS SERVICE DIRECTOR RESEARCH SERVICE ASSISTAHT CHIEF HEDICAL DIRECTOR FOR DENTISTRY DOMICILIARY W i n CITY OREGON DIRECTOR VETERANS RENEFITS OFFICE DISTRICT OF COIUHRIA OUTPATIENT CLINIC DIRECTOR DATA PROCESSING CENTER ( H 0 ) CEHTER ( H RO) DIRECTOR REGIONAL OFFICE CENTER (RO INS) Figure 52 Organization of the Veterans Administration
LEGAL AOVISORV STAFF HANAGEHENT STAFF FROJECT DIRECTOR (NORTHEASTERN AREA) ASSISTANT ADMINISTRATOR FOR CONSTRUCTION DEPUTY ASSISTANT ADMINISTRATOR FOR CONSTRUCTION SPECIAL FIELD REPRESENTATIVES PROGRAM CONTROL STAFF PROJECT DIRECTOR (SOUTHEASTERN AREA) DIRECTOR OF ARCHITECTURE AND ENGINEERING RESEARCH STAFF REAL ESTATE STAFF PROJECT DIRECTOR (CENTRAL AREA) TECHNICAL ASSISTANT PROJECT DIRECTOR (WESTERN AREA) PRELIMINARY PLANNING SERVICE DESIGN DIVISION ESTIMATING DIVISION ARCHITECTURAL SERVICE ARCHITECTURAL DIVISION ARCHITECTURAL REVIEW DIVISION ARCHITECTURAL SPECIFICATIONS AND COLOR DESIGN DIVISION CIVIL ENGINEERIHC SERVICE STRUCTURAL DIVISION SITE PLANNING DIVISION MECHANICAL ENGINEERING SERVICE PLUMBING AND SANITARY DIVISION EQUIPMENT GROUP HEATIHG AND STEAM GENERATION DIVISION ELECTRICAL ENGINEERING SERVICE AIR CONDITIONING AND REFRIGERATION DIVISION J ENERGY ENGINEERING DIVISION CONTRACT ADMINISTRATION SERVICE ELEaRICAL DIVISION CONSTRUCTION CONTRACT ADMINISTRATION DIVISION A/E CONTRACT ADMINISTRATION DIVISION UTILITIES CONTRACT ADMINISTRATION DIVISION Figure 53 O f f i c e of Construction
construction prograjns to provide, uapiove, and convert f a c i l i t i e s , which meet the requirements of the operating departments, consis- ' tent with current legislative and executive policy and VA respon- s i b i l i t i e s (4) Formulates, for inclusion m the consolidated VA budget, annual estimates for VA construction programs, and participates, with the Controller and department heads concerned, m presentation of the budget for construction programs before the Bureau of the Budget and the Congress (5) Directs and controls design and construction of hospital, domicil- iary, and other f ac i l i t i e s and major alterations in conformance with professional standards and operating requirements as defined by collaborating with the operating departments concerned and within established program and appropriation limitations (6) Takes action for the VA to acquire real property and property i n - terests m fee, in accordance with approved program requirements, and to dispose of sudi real property and interests where excess to the needs of the VA (not including transactions within the Veterans Loan Guaranty Program) (7) Acts as the duly authorized representative of the Administrator under provisions of contracts related to assigned activities except hearing and decision appeals from the decisions of the VA Contracting Officer (8) Provides counsel to represent the Government m appeals under siq[>ply contracts (9) Provides s t a f f si^iport to the Chief Benefits Director and the Chief Data Management Director on real property management activit ies With regard to acqvusition of medical f a c i l i t i e s , the Veterans Administration woiks within the base of a well established 5-year construction plan which is iqpdated annually The time scheduling for the annual construction program of the Veterans Administration is as follows For Project Requiring Master Plans Months Prior to (-) or after (+) (1) I n i t i a l Funding Date Selection of projects by Department (2) of Medicine and Surgery (DMS) -18 1 Jan y^proval of program by VA Administrator -17 1 Feb (3) Siibdivision of program to BOB -16 1 Mar (4) Presidential tqpproval -14 1 May (5) Site Selection by Office of Construction and DMS -12 1 July (6) Conq)letion of Development of Master (7) Plans and Master Plan Summary by DMS -11 1 Aug Comptroller review and approval of Master (8) Plan by Associate Deputy Director (ADA) -10 31 Aug Submission of Master Plan Summary to BOB -10 31 Aug (9) Completion of preliminary plans and (10) appointment of design fvnds 0 1 July Awarding of design contract or begin VA design + 1 1 Aug 162
(11) Submission of budget for construction funds (12) J^portionnient of construction funds (13) Awarding of construction contracts For Projects not Requiring Master Plan Projects costing more than $100,000 (1) Selection of projects by OM^ (2) ^proval of program by Adminis- trator (3) Completion of development of require- ments, estimates, and sinqplified jus t i f ica t ion (4) Review by Controller and q>proval of 5iiq>lified jus t i f ica t ion by ADA (5) Submission of annual estimates to BOB (6) Completion of preliminary plans and apportionment of funds (7) Awarding of design contract or begin VA design (8) Submission of budget for construction funds ( i f sp l i t funding) (9) Awarding of construction contract ( i f f u l l y funded) (10) Apportionment of construction funds ( i f sp l i t funded) (11) Awarding of construction contract ( i f sp l i t funded) Projects costing less than $100.000 (1) Submission of program magnitude by (2) Approval of program magnitude by Administrator (3) Selection of projects by DMSS (4) Approval of project l i s t by Adminis- trator (5) Conqpletion of development of require- ments, preliminary plans, and cost estimates (6) Review by Controller and approval of reqiurements by ADA (7) Apportionment of to ta l funds based on l i s t of projects and costs (8) Awarding of design contracts or begin- ning of VA design (9) Awarding of construction contracts + 3 +12 +16 Months Prior to (-) or after (+) I n i t i a l Funding -18 -17 -11 -10 - 9 0 + 1 + 3 +12 +12 +13 30 Sept 1 July 1 Nov -18 -17 -13 -12 - 2 - 1 0 + 1 + 6 Date 1 Jan 1 Feb 1 Aug 31 Aug 30 Sept 1 July 1 Aug 30 Sept 30 June 1 July 1 Aug 1 Jan 1 Feb 1 June 1 July 1 May 1 June 1 July 1 Aug 31 Dec 163
n c n i i u . n n i n MiMUTiai w n u n n o j f a m o i ⢠UPHWHL W milN r ⢠i m i n i r m op n i i i n i u n t e n u m T i i o n H I I IT m a i u n n > » iMiT H o u i i n m ntMiwTiei OP w c M m a ULECTiOi s r A / I n u e n n i A T I M OF A/E n n c w i C M . l u v i c i s c o m r i a i OP n i m n i of on ooMiics a s l l i u a n ov M I n w « M s o c i i i n o a v n M M i o i s m m M MofincT o a i i a o OM m i W OP TIC HDGIT M CMIEP ICOICM. o l o i e m CO canoM. o p p i K OM M C M L a t t i n a n n TM a n n i n u m oc oppicf OP e e n r a j R i a i OOP l a p m m P i u p o m n i a i i r a f p C U C W I U M A / I m i C T I O H iOMO o n p o l l a n r p u n m K n d piuicr nmuD Figure 5^. Flow chart of events required f o r obtaining VA medical f a c i l i t i e s 164