Proceedings of the International Conference on Scientific Information Two Volumes (1959) / Chapter Skim
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Cooperation and Coordination in Abstracting and Documentation
Cooperation and Coordination in Abstracting and Documentation
Pages 497-510
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From page 497... ...
ELECTRICAL ENGINEERING In Germany documentation bureaus of large companies and administrations in the field of electrotechnics, e.g., the AEG [Allgemeine ElektrizitaetsGesellschaft General Electric Company] in Berlin and Frankfort on the Main, the Siemens-Schuckert plants in Erlangen, Siemens and Halske AG in Munich, Standard Elektrik in Stuttgart, Alldephi in Hamburg, and the Central Telecommunications Bureau in Darmstadt, have gone through the technical literature and have reproduced the titles of publications in the form of bibliographic cards or lists and distributed them to the associates of their companies .
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From page 498... ...
The titles of all publications considered important in this connection are sent to the Association of German Electrical Engineers, which organization sorts them and publishes them once a week in the form of"VDE Flash Reports." All participating companies expressed themselves in favor offast reporting because abstracts frequently do not appear in the regular periodicals until several months after the publication of the original work. They agreed that the VDE Flash Reports would report only the titles of publications without any indication of contents and without abstracts.
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From page 499... ...
In this way, every individual documentation organization needs to take care of only a small part of the evaluation, but it receives from the central organization all bibliographic cards from all documentation Organlzatlons. There is cooperation and exchange with documentation organizations of the aviation industries in France and Great Britain, e.g., with the Ministry of Supply and the Institute of Aeronautical Science in London.
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From page 500... ...
1.5. ECONOMIC S CIENCE S The library of the Economische Voorlichtingsdienst van het Ministerie van Economische Zaken (Economic Information Service of the Ministry of Economic Affairs)
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From page 501... ...
The documentation organizations of the individual branches, e.g., production engineering, measuring technique, control and regulation technology, foundry practice, construction materials, synthetics, optics, geophysics, fibrous materials and textile technology, and labor economy, have formed an association whose most important characteristic is a unified methodology (form, content, reproduction and distribution of the bibliographic cards) and a close delimitation of the various fields of work to prevent duplication of effort and overlapping)
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From page 502... ...
In many instances there is opposition to cooperation, e.g., opposition based on fear that privately worked out documentation practices and forms will have to be abandoned in favor of a new, coordinated documentation. This is a psychological problem.
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From page 503... ...
2.13. Determination ofthe existing documentation organizations A compilation should list not only public documentation organizations but also documentation organizations operated by commerce and management, e.g., industrial concerns at home and abroad.
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From page 504... ...
The advantage of this method lies in the fact that the amount of work for the individual members decreases in a manner inversely proportional to the number of exchange partners. Assuming six exchange Farmers, for example, every individual needs to do only one-sixth of the evaluation work, but in exchange he receives the results of all six partners, i.e., the entire documentation.
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From page 505... ...
2.51. Form of information The most effective form is that of bibliographic cards, which recipients can incorporate in their own bibliographic indexes.
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From page 506... ...
Control technology can be considered a field in itself and documented as such. However, publications on control technology are always important to many fields and are evaluated by the documentation organizations of these fields, e.g., power supply, machine building, electrical engineering, and production engineering (in automation)
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From page 507... ...
In any comparison of the costs of ordinary documentation with those of coordinated documentation, the absolute values are therefore less important than the relative values. The cost comparison made below is not based on the point of view of large documentation organizations that have at their disposal sufficient scientific personnel, highly perfected technical equipment and accessories, as well as ample financial means.
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From page 508... ...
If a subject index is added to the title information, then the cost for the writing of the 1,000 title cards wid amount to 3,000.00 DM. If two partners agree to cooperate in the documentation so that either partner scans 50 publications and produces 500 bibliographic cards, then the cost of either partner is reduced 50%, i.e., to 1,500.00 DM.
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From page 509... ...
Experience gained in the use of hand-punched cards shows that the majority of classification systems now in use were devised by the individual documentation organization themselves. Even though the international decimal classifi
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From page 510... ...
As a rule, the cards used in this type of work are made out only once and used only in one single documentation ounce. Besides, the advantages of coordinated documentation with mechanical selection are even greater than those of standard documentation with the usual bibliographic indexes, because the preparation of a bibliographic card for a file of hand-punched or machine-punched cards is considerably more expensive (because the frequently large number of factual data must be decoded)
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