Intelligent Sustainment and Renewal of Department of Energy Facilities and Infrastructure (2004) / Chapter Skim
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Appendix A February 27, 2004, Letter Report
Appendix A February 27, 2004, Letter Report
Pages 85-95
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From page 85... ...
Appendixes
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Secretary: The National Research Council has completed its initial assessment of the Department of Energy's (DOE's) policies and procedures for managing facilities 87
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More specifically, it transmits the committee's preliminary assessment of DOE facility management policies and procedures and ongoing facility management and infrastructure renewal activities. The committee's assessment is based on briefings by DOE headquarters staff in August 2003 and on site visits conducted in October and November 2003, which included briefings by DOE and contractor staff at Lawrence Berkeley, Lawrence Livermore, Oak Ridge, Sandia, and Los Alamos National Laboratories, as well as at the National Nuclear Security Administration Y-12 site and the Savannah River Site.
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From page 89... ...
The committee recognizes that at most locations DOE and contractor personnel contributed significant time, effort, and enthusiastic support, thus enabling the committee to address its assigned tasks. Interim Assessment of DOE Facility Management Policies, Procedures, and Day-to-Day Practices In developing its interim assessment, the committee applied seven broadbased attributes that it believes characterize the level of maturity and quality of an organization's policies, procedures, and day-to-day practices for facility management.
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From page 90... ...
to measure and track maintenance requirements, deferred maintenance, and the need for recapitalization, a definitive statement regarding the strategic importance of facilities and infrastructure as a key intermediate objective is absent from the DOE strategic plans or comparable policy documents. The committee believes that DOE's efforts to incorporate projected facility needs and deferred maintenance in 10-year site plans are appropriate, but finds that the implementation of facility management and infrastructure renewal efforts varies widely across programs and from site to site.
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From page 91... ...
A source of predictable, adequate funding is necessary to plan for and implement facility maintenance and recapitalization to meet DOE's program mission objectives and should be addressed. The committee is also concerned that there are no programs to adequately address the full burden of decontamination and demolition of contaminated excess facilities, such as the Bevatron at Lawrence Berkeley National Laboratory, Fast Burst Reactor at Oak Ridge National Laboratory, Van de Graaff accelerator at Los Alamos National Laboratory, and the Biological Science Building at the National Nuclear Security Administration Y-12 site -- a legacy that is not being addressed by the Office of Environmental Management and that impinges on the sites' functional quality.
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From page 92... ...
The committee learned of informal efforts at some DOE sites to share lessons learned and best practices, and there was also some indication of infrequent meetings of facility directors within program offices. However, there was no indication of a formal process to identify lessons learned and to facilitate the adoption of best practices department-wide, a process that the committee believes could return large dividends for a modest investment.
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From page 93... ...
The committee is also concerned about DOE's reliance on the Asset Utilization Index and the Asset Condition Index to determine facility management performance, because the committee believes that both indices oversimplify the parameters of effective facility stewardship. Metrics are needed that show how the investments in DOE facilities support program objectives, as well as address the deferred maintenance backlog plus requirements for modernization, plant adaptation, and compliance with regulatory requirements.
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From page 94... ...
Successful implementation will require timely and effective leadership, communication, and guidance from headquarters, site offices, and management and operations contractors to ensure consistent stewardship of facilities in DOE. As it continues its work toward developing its final report, the committee will address opportunities and methods to facilitate implementation of improved DOE policies and procedures consistently across DOE programs and sites.
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From page 95... ...
MARGARET P KINNAMAN, University of Maryland, Baltimore PETER MARSHALL, Burns & Roe Services, Virginia Beach LINDA NOZICK, Cornell University, Ithaca, New York DOUGLAS SARNO, The Perspectives Group, Inc., Alexandria, Virginia JAMES TIEN, Rensselaer Polytechnic Institute, Troy, New York ZHANMIN ZHANG, University of Texas, Austin Staff RICHARD G
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