Collaborative Airport Capital Planning Handbook (2011) / Chapter Skim
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Pages 66-75
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From page 66... ...
The preliminary survey results regarding information technology showed that • The majority of airports surveyed did not utilize sophisticated capital planning technology, but, in recent years, several have implemented formal software systems for the development and management of capital plans. • Less than 30% of preliminary survey respondents stated that they used software for creating and managing the ACP collaboratively, but there was an increasing trend toward implementing web-based technology and enterprise content management systems.
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From page 67... ...
Detailed review, refinement and streamlining of processes is the most important step before implementing any information technology solution and can benefit any agency whether or not new technology is acquired. It is essential to examine workflows and establish standardized business practices to reduce duplication of effort and integrate information for maximum efficiency.
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From page 68... ...
Systems used in the ACP process may include those for managing assets, projects, schedules, budgets/costs, a capital program, resources, document control/content management, finance, planning, portfolio, as well as collaboration tools for conferencing via video, phone and internet. Staff must provide leadership with continuous feedback on performance and progress in order to promote flexibility and accountability.
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From page 69... ...
Collaboration requires dynamic and synchronous interaction between humans to create ideas, not just share information. Shared Documentation Electronic tools for shared document creation and content management include Documentum eRoom, Open Text Corporation's LiveLink, Hyland Software OnBase and Microsoft SharePoint.
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From page 70... ...
Vendor 1 Vendor 2 Vendor 3 Vendor 4 Web-based x Internally Hosted x x Externally Hosted x Bid/Contract/Vendor Management x Budget/Cost Management x Document Management x Facilities Management x Funding/Grant Management x Portfolio Management x Project/Schedule Management x Real Estate Management x Workflow / Business Process x x Ad Hoc/Custom Reports x Automated Alerts x Configurable Dashboards x Contact Management x Shared Calendar x x Accounting x Asset Management x Building Information Modeling (BIM) x x x x x x Document Management x Enterprise Resource Planning (ERP)
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From page 71... ...
Common modules found in capital program management systems include accounting, analysis/ modeling/scenario, asset management, bid management for tracking the acquisition of goods and services, capital planning, cash flow/earned value management, contract management (bids, vendors, invoices, contracts, purchase orders) , cost/budget management, decision making, project ranking, document management for centralized, electronic document creation and storage, financial management, funding and grant management, performance measurement, portfolio management, proposal management, real estate management, resource management and project schedule management.
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From page 72... ...
The airport was able to eliminate redundant steps from the existing routine after implementing the software. PHX's CPMS contains built-in tools for managing funds that allow users to see funding sources and amounts budgeted/authorized/paid and lets users monitor, manage and track project changes.
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From page 73... ...
. Case Study 7: Implementing Capital Program Management Technology BCAD selected and implemented a new CPMS in 2009.
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From page 74... ...
BCAD found that the benefits of its new technology included • A user-friendly platform for document creation/control and workflow management, • A significant reduction in redundancy of data and improved data reconciliation through use of a single repository, and • Enhanced communication among participants in the ACP process. Critical Success Factors: • Leadership was supportive of the new processes and technology.
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From page 75... ...
ACRP Report 13: Integrating Airport Information Systems, Transportation Research Board of the National Academies, Washington, D.C.
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