Current Practices to Set and Monitor DBE Goals on Design-Build Projects and Other Alternative Project Delivery Methods (2015) / Chapter Skim
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Pages 23-36
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21 CHAPTER FOUR NEW APPROACHES FOR APPLYING DISADVANTEGED BUSINESS ENTERPRISE CONTRACT GOALS of bid. However, most subcontractors cannot provide quotes based on an incomplete design, so NYSDOT has modified its procurement documents to request a plan for reaching the applicable DBE contract goal and demonstration of good faith efforts before submittal of the proposal.
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22 quickly as the design progressed, which often resulted in changes in subcontract work items. As a result, some commitments that were made early in the proposal period could not be fulfilled, leaving committed DBEs without work.
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23 to encourage development and opportunities, including unbundling, for DBEs and small businesses as part of their proposal preparation. CDOT advised that these efforts could be compensated through the stipends paid to proposers (CDOT 2012)
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24 Continued Outreach Traditional outreach efforts end once a project is awarded. Some state DOTs have adopted outreach efforts that continue throughout the duration of the design-build contract.
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25 set a goal (10% for example) on the $190 million that is construction.
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26 "No Goals" Approach Hawaii DOT does not set DBE goals in the proposal process. At time of proposal, proposers identify the percentage of DBE participation they plan.
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27 required to identify each DBE they will use at the time of proposal submissions. Only the plan is evaluated.
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28 the potential consideration of "bonus points," but it could be easily remedied by removing the reference to bonus points. Indiana DOT.
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29 the use of factors in a two-stage evaluation process (i.e., both an RFQ and an RFP stage) affects how state DOTs might evaluate DBE plans or commitments.
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30 Continued Good Faith Efforts State DOTs that implement new approaches to DBE contract goals on design-build contracts must ensure that, when performing the contract, the design-builder has met the DBE contract goal or made good faith efforts to do so. Typically, a DBE plan is required with the proposal and becomes part of the contract.
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31 efforts when it attempted to replace an excavating company (a DBE firm that lost its certification early in the project) with another DBE?
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32 achieve 8% DBE participation, FHWA reported that the state agency maintained a "hands-off" approach. Hence, WSDOT did not meet its obligations to provide meaningful oversight of STP's efforts to hire DBE firms to meet the 8% DBE contract goal for the AWV design-build project.
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33 Reporting Requirements Effective monitoring requires accurate reporting of DBE participation. Caltrans.
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34 individual DBEs at time of proposal, even if the design has been completed. Twenty-eight of the 33 state DOTs applying DBE contract goals to design-build contracts have adopted a new approach to DBE contract goals for those projects.
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