Guide to Cross-Asset Resource Allocation and the Impact on Transportation System Performance (2015) / Chapter Skim
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47 Contents Section 1. Overview .....................................................................................................................
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48 Guide to Cross-Asset Resource Allocation and the Impact on Transportation System Performance Figure 1.1. States where the framework and tool were presented for testing.
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Technical Memorandum: Cross-Asset Resource Allocation Workshops 49 allocation and the development of an associated analytical framework tool to support its application/implementation. Users had mixed reactions to the AHP approach to developing goal weighting; some found the approach uncomfortable (e.g., I can't provide a relative preference for preservation versus safety)
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50 Guide to Cross-Asset Resource Allocation and the Impact on Transportation System Performance Table 2.1. Tool workshops and testing attendees.
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Technical Memorandum: Cross-Asset Resource Allocation Workshops 51 Table 2.1. (Continued)
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52 Guide to Cross-Asset Resource Allocation and the Impact on Transportation System Performance Section 3. Pre-workshop Surveys Prior to the Asset Management Conference and the AASHTO SCOP/SCOPM Conference workshops, the research team conducted a short electronic survey of planned attendees to help understand participants' experience with, and interest in, cross-asset allocation analysis.
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Technical Memorandum: Cross-Asset Resource Allocation Workshops 53 Section 4. Workshop Objectives and Structure The research team identified four key objectives for the workshops and on-site tests: 1.
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54 Guide to Cross-Asset Resource Allocation and the Impact on Transportation System Performance individual states may want to layer on their own set of metrics. With multiple metrics layered on top of one another, finding a common system for evaluation poses many challenges.
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Technical Memorandum: Cross-Asset Resource Allocation Workshops 55 • Making a case for increased flexibility: By reflecting real-world constraints, participants appreciated having the ability to run the tool prototype with and without different policies so as to make a case for additional discretion in decision making (e.g., if the governor says I must do Project X, what are the impacts on system performance? If we could reallocate dedicated funds, what performance benefits could be realized?
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56 Guide to Cross-Asset Resource Allocation and the Impact on Transportation System Performance access to deterioration predictions, life-cycle cost evaluations, and project alternatives, the tool could be enhanced to support long-range optimization, including the ability to set minimum performance levels throughout the planning horizon. Discussion at workshops and testing also included questions on what performance measures/ allocation areas should be included in the tool prototype and on the availability of data to support these measures.
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57 A P P E N D I X A Survey Results
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58 Guide to Cross-Asset Resource Allocation and the Impact on Transportation System Performance Asset Management Conference Workshop
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Survey Results 59
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60 Guide to Cross-Asset Resource Allocation and the Impact on Transportation System Performance
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Survey Results 63 AASHTO SCOP/SCOPM Conference Workshop
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64 Guide to Cross-Asset Resource Allocation and the Impact on Transportation System Performance
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Survey Results 65
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66 Guide to Cross-Asset Resource Allocation and the Impact on Transportation System Performance
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67 A P P E N D I X B Workshop Materials
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68 Guide to Cross-Asset Resource Allocation and the Impact on Transportation System Performance
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88 A P P E N D I X C These materials were used at the April 28, 2014, workshop in Miami, Florida, as part of the TRB 10th National Conference on Transportation Asset Management. All subsequent workshops used a variation of these materials.
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Scenario Handouts 89 Scenario #1: Preservation Mode Your job – Develop a $400 M program to get to a state of good repair without getting stuck in traffic Workshop: 017 Cross Asset Alloca on (NCHRP Project 08 91) Monday, April 28, 2014, 8:30 a.m.
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90 Guide to Cross-Asset Resource Allocation and the Impact on Transportation System Performance Scenario #1: An Agency in PreservaonMode Inspired to improve her city within your agency's district -- and hopefully for the benefit of others as well -- Mayor Florida contacted your transportaon secretary and convinced her to make system preservation the number one transportaon priority for the state and your district. Following this discussion and the seing of a strategic preservation goal for the state, the transportaon secretary is requesting your agency's help to determine how best to allocate your district's $400 M budget to achieve a state of good repair for highway and bridge assets while addressing performance requirements across the remaining transportaon priories.
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Scenario Handouts 91 Ac vity 2 – Target Seng/UnconstrainedNeeds 2a. Set Targets – TF4 The agency must address preservation as its priority.
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92 Guide to Cross-Asset Resource Allocation and the Impact on Transportation System Performance The mayor and secretary are on the same page; however, the legislature has also established performance targets (Table 4) for use in priorizing projects.
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Scenario Handouts 93 Given your analysis, what would your agency's recommended budget and outcomes look like and/or what total budget would you request? (Choose your preferred allocaon and performance outcomes to share with the group during report out.)
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94 Guide to Cross-Asset Resource Allocation and the Impact on Transportation System Performance Workshop: 017 Cross Asset Alloca on (NCHRP Project 08 91) Monday, April 28, 2014, 8:30 a.m.
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Scenario Handouts 95 Scenario #2: Economic Development and Mobility How did your state governor become the most liked/ tweeted/ followed figure in the state? "It's simple," he says, "give the people what they want." As the former director of your state DOT, the governor has decided to run for a reelec on on a platform of transporta on system expansion and job crea on.
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96 Guide to Cross-Asset Resource Allocation and the Impact on Transportation System Performance Ac vity 2 – Target Seng/ UnconstrainedNeeds 2a. Set Targets – TF4 • The agency must show the governor that it is addressing his priori es in the district's capital program.
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Scenario Handouts 97 • The legislature has also established performance targets (Table 4) for use in priorizing projects.
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98 Guide to Cross-Asset Resource Allocation and the Impact on Transportation System Performance Given your analysis, what would your agency's recommended budget and outcomes look like and/or what total budget would you request? (Choose your preferred allocaon and performance outcomes to share with the group during report out.)
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Scenario Handouts 99 Workshop: 017 Cross Asset Alloca on (NCHRP Project 08 91) Monday, April 28, 2014, 8:30 a.m.
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100 Guide to Cross-Asset Resource Allocation and the Impact on Transportation System Performance Scenario #3: Confused Legislature For the last 10 years, to satisfy the desires of your state's cons tuents, your state legislature has set aside $250 M in funding for major system expansion projects, leaving less money for system preserva on (total budget of $400 M)
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Scenario Handouts 101 Ac vity 2 – Target Seng/ Unconstrained Needs 2a. Set Targets – TF4 Your agency wants to address preservation as its priority; however, the legislature is concerned about increasing conges on levels in the state.
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102 Guide to Cross-Asset Resource Allocation and the Impact on Transportation System Performance Immediately following the catastrophe, your legislature established performance based planning requirements to increase accountability and transparency in transporta on decision making. As part of this exercise, the legislature set performance targets to define state of good repair thresholds across performance categories (Table 4)
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Scenario Handouts 103 • Is it possible to implement the $29 M project and achieve 85% good or beer condition for pavement and bridge assets if the total budget is increased to $450 M and the set aside is maintained? Given your analysis, what would your agency's recommended budget and outcomes look like and/or what total budget would you request?
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104 A P P E N D I X D Asset Management Conference Workshop On April 28, 2014, 20 people registered for the TRB 10th Annual Asset Management Conference in Miami, Florida, for a workshop where participants used role playing and real-life planning scenarios to work with the tool and provided the research team with feedback on the tool's usability/value and the need for refinements. The areas of expertise of the attendees included asset management, bridge design, bridge modeling, bridge planning, central preconstruction, operations, pavement management, pavement modeling, program development, program finance, project development, traffic and safety, traffic management, traffic operations, and transportation.
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Workshop Discussions 105 • Participants expressed a desire for the tool to reflect the entire network of a state/agency and not just one data set of projects. Integrating the tool with existing network data sets (such as pavement condition indices)
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106 Guide to Cross-Asset Resource Allocation and the Impact on Transportation System Performance • Identify investment programs. Programs could be defined in a variety of ways, including: – Asset/operational classes, and – Regions.
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Workshop Discussions 107 Additional Discussion/Observations/Concerns • Would be interesting to look at how well the tool can work with an existing (unscrubbed) data set.
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108 Guide to Cross-Asset Resource Allocation and the Impact on Transportation System Performance North Dakota Department of Transportation Workshop On August 18, 2014, in Bismarck, North Dakota, 10 workshop participants used role playing and real-life planning scenarios to work with the tool prototype and provided the research team with feedback on the tool usability/value and the need for refinements. The areas of expertise of the attendees included bridges, construction, design, operations, pavement, planning, programming, and transportation programs.
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Workshop Discussions 109 Suggestions for Refinement • Participant mentioned that weightings and targets should be set at the state rather than district level to direct investments made at all levels of the state. • In terms of implementing the tool for programming purposes, a participant suggested making a gradual transition and comparing outcomes from this approach to what would have been programmed using past processes.
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110 Guide to Cross-Asset Resource Allocation and the Impact on Transportation System Performance • There was interest from this group in knowing and reporting on where federal funding is going and what is being delivered as a result. • There was a question regarding how the tool can be applied at different levels of statewide planning, including by regional and local agencies.
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Workshop Discussions 111 • It was noted that the AHP in the tool is confusing. • At the asset management executive follow-up meeting: Caltrans has been talking about this cross-asset optimization process and is looking to implement.
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112 Guide to Cross-Asset Resource Allocation and the Impact on Transportation System Performance Missouri Department of Transportation Workshop On September 9, 2014, in Jefferson City, Missouri, six workshop participants used role playing and real-life planning scenarios to work with the tool and provided the research team with feedback on the tool usability/value and the need for refinements. The expertise of the attendees included organizational performance, planning, and transportation system analysis.
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Workshop Discussions 113 Additional Discussion/Observations/Concerns • This tool would help for consistency across some districts -- meaning that some districts would embrace the tool more and some less. • There is a strong need to clearly document what types of data need to be loaded into the tool for it to work effectively.
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Abbreviations and acronyms used without definitions in TRB publications: A4A Airlines for America AAAE American Association of Airport Executives AASHO American Association of State Highway Officials AASHTO American Association of State Highway and Transportation Officials ACI–NA Airports Council International–North America ACRP Airport Cooperative Research Program ADA Americans with Disabilities Act APTA American Public Transportation Association ASCE American Society of Civil Engineers ASME American Society of Mechanical Engineers ASTM American Society for Testing and Materials ATA American Trucking Associations CTAA Community Transportation Association of America CTBSSP Commercial Truck and Bus Safety Synthesis Program DHS Department of Homeland Security DOE Department of Energy EPA Environmental Protection Agency FAA Federal Aviation Administration FHWA Federal Highway Administration FMCSA Federal Motor Carrier Safety Administration FRA Federal Railroad Administration FTA Federal Transit Administration HMCRP Hazardous Materials Cooperative Research Program IEEE Institute of Electrical and Electronics Engineers ISTEA Intermodal Surface Transportation Efficiency Act of 1991 ITE Institute of Transportation Engineers MAP-21 Moving Ahead for Progress in the 21st Century Act (2012) NASA National Aeronautics and Space Administration NASAO National Association of State Aviation Officials NCFRP National Cooperative Freight Research Program NCHRP National Cooperative Highway Research Program NHTSA National Highway Traffic Safety Administration NTSB National Transportation Safety Board PHMSA Pipeline and Hazardous Materials Safety Administration RITA Research and Innovative Technology Administration SAE Society of Automotive Engineers SAFETEA-LU Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (2005)
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