A Debris Management Handbook for State and Local DOTs and Departments of Public Works (2014) / Chapter Skim
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Pages 28-35
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From page 28... ...
28 Synopsis of Issue Experience has shown that debris contracting requirements frequently are not well understood by the entities that may need to issue these types of contracts. Following a disaster, jurisdictions may find that their personnel and equipment are needed for multiple tasks.
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Contracts 29 Why Is Contracting Important? Local or state governments responsible for debris management operations might choose to issue debris removal, monitoring, and/or disposal contracts to augment the capabilities of their in-house resources.
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30 A Debris Management Handbook for State and Local DOTs and Departments of Public Works agency paying the contractor could take months or even years. However, the use of contractors allows regular services to be provided with minimal interruption, and places more of the documentation burden on the contractor.
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Contracts 31 for convenience, prohibition of debarred contractors and subcontractors, and bonding requirements, among others. • Execution should be done on a task order basis.
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32 A Debris Management Handbook for State and Local DOTs and Departments of Public Works – Must include FHWA Form 1273 (16) ; this form can be found in Appendix D
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Contracts 33 in general, the municipalities that issued their own contracts realized significant savings over the state contract. For example, based on a review of invoices, several of the towns that issued their own contracts would have paid $2.5 million to $4 million more for debris removal if they had used the state contract.
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34 A Debris Management Handbook for State and Local DOTs and Departments of Public Works Within the locality or agency, different individuals could participate in development, award, oversight, and payment of the contract. Such individuals could include, but are not limited to: • City/county manager.
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Contracts 35 Some state and local entities want to prepare for procuring debris-related services in the event they are needed but do not wish to execute a prepositioned contract for these services. In these cases, the state or local entity might prepare by issuing requests for qualifications to pre-qualify contractors and then asking the contractors to provide bids if/when needed.
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