Using Peer Exchanges to Improve the Effectiveness of Strategic Highway Safety Plans (2014) / Chapter Skim
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Pages 106-128
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From page 106... ...
106 Tool A Essential Steps for Conducting a Successful Virtual Meeting Tool B
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Tools for Conducting peer exchange events 107 Tool A Essential Steps for Conducting a Successful Virtual Meeting Internet-based meetings, video meetings, and teleconferences are on the rise thanks to advancements in Web conferencing and video software, but hosting a virtual conference isn't a simple click-of-the-mouse operation.
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108 Using peer exchanges to improve the effectiveness of Strategic Highway Safety plans 2. Pick the Best Meeting Time for Participants from All Time Zones: Favorable starting times range from 11 a.m.
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Tools for Conducting peer exchange events 109 Tool B Sample Guidelines for SHSP Peer Exchange Facilitators Congratulations and thank you for accepting the invitation to moderate/facilitate a session at the SHSP Peer Exchange.
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110 Using peer exchanges to improve the effectiveness of Strategic Highway Safety plans – Development Updates and Resource Suggestions (Where/How?
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Tools for Conducting peer exchange events 111 Tool C Sample Peer Exchange Evaluation Form EVALUATION FORM Host State SHSP Peer Exchange Name (Oponal)
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112 Using peer exchanges to improve the effectiveness of Strategic Highway Safety plans 8. Can you idenfy one specific item you heard at the event that can be used to improve safety in your State or community?
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Tools for Conducting peer exchange events 113 • Networking opportunies 1 2 3 4 5 (low) (high)
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114 Using peer exchanges to improve the effectiveness of Strategic Highway Safety plans SECTION 3: PEER EXCHANGE FOLLOW-UP 1. Please rate the following: • I understood my role at the peer exchange.
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Tools for Conducting peer exchange events 115 Time Event Room Leader 7:00 – 8:00 Registration, Continental Breakfast Attendees 8:00 – 8:10 Introductions & Housekeeping Items Moderator 8:10 - 8:20 Welcome/Charge – What to accomplish at this event. Purpose and objective.
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116 Using peer exchanges to improve the effectiveness of Strategic Highway Safety plans Time Event Room Leader 7:00 - 8:00 Registration, Continental Breakfast Attendees 8:00 - 8:30 Welcome & Introductions & Housekeeping Items Moderator 8:30 – 10:00 Plenary Session - Briefing on the Current Status of the SHSP and Updated Statistical Trends (Federal & State) Speakers 10:00 – 10:15 Break Attendees 10:15 – 12:00 Plenary Session - Panel Discussion Best Practices & Lessons Learned Speakers 12:00 – 1:00 Lunch (Featuring Senior Leadership)
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Tools for Conducting peer exchange events 117 DAY 1 Time Event Room Leader 7:00 – 8:00 Registration, Continental Breakfast Attendees 8:00 – 8:30 Introductions & Housekeeping Items Moderator 8:30 – 9:00 Welcome/Charge – What to accomplish at this event. Purpose and objective.
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118 Using peer exchanges to improve the effectiveness of Strategic Highway Safety plans DAY 2 Time Event Room Leader 7:00 – 8:00 Registration, Continental Breakfast Attendees 8:00 – 10:00 Plenary Session - Panel Discussion Best Practices & Lessons Learned Speakers 10:00 – 10:15 Break Attendees 10:15 – 12:00 Plenary Session - Panel Discussion Changing the Safety Culture Speakers 12:00 – 1:00 Lunch (Networking lunch or Presentation from Highway Safety Expert) Speaker 1:00 – 3:00 Workshop Breakout Groups Topic E - Workshop Group 1 Facilitator & Recorder Topic F - Workshop Group 2 Facilitator & Recorder Topic G - Workshop Group 3 Facilitator & Recorder Topic H - Workshop Group 4 Facilitator & Recorder 3:00 – 3:15 Break Attendees 3:15 – 4:00 Plenary Session - Workshop Reports Moderator & Facilitator 4:00 – 4:30 Wrap-Up & Closing Comments Moderator
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From page 119... ...
Tools for Conducting peer exchange events 119 Idaho SHSP Workshop November 9, 2009 AGENDA 7:30 Continental Breakfast 8:00 Welcome -- Acting Director Scott Stokes, ITD 8:15 Workshop Overview and Expected Outcomes -- Mary Hunter 8:30 Review of Idaho's Crash Problem and Current Programs -- Brent Jennings 9:00 Strategic Highway Safety Plan Value and Purpose -- Tamiko Burnell, FHWA 9:30 Break 9:45 Missouri's Systemic Approach to Saving Lives -- Jon Nelson, Missouri Department of Transportation 10:30 Washington's Local Safety Corridors and Local Coalitions Angie Ward, Washington Traffic Safety Commission Matthew Enders, Washington Department of Transportation 11:45 Discussion of Facilitated Work Groups -- Tamiko Burnell 12:00 Lunch 1:00 Emphasis Area Breakout Groups Session 1 -- Selection of Effective Strategies 2:00 Emphasis Area Breakout Groups Session 1 -- Report Out 2:30 Break 2:45 Emphasis Area Breakout Groups Session 2 -- Selection of Action Steps for Strategies 3:45 Emphasis Area Breakout Groups Session 2 -- Report Out 4:15 Future Expectations and Next Steps 4:30 Adjourn Tool G: Recent Event Agendas
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120 Using peer exchanges to improve the effectiveness of Strategic Highway Safety plans Alaska / North Dakota SHSP Peer Exchange August 15, 2012 Juneau, Alaska | Bismarck, North Dakota AGENDA TIME DURATION TOPIC SPEAKER OR FACILITATOR, AGENCY, AND LOCATION DURING THE PEER EXCHANGE (IN PARENTHESIS)
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Tools for Conducting peer exchange events 121 Arkansas SHSP Peer Exchange Agenda Date: July 31, 2012 Location: Embassy Suites - Little Rock, Arkansas TIME DURATION TOPIC SPEAKER OR FACILITATOR 7:00 – 8:00 60 Registration/Continental breakfast 8:00 – 8:15 15 Welcome/ Introductions Scott Bennett, AHTD Sandra Otto, FHWA 8:15-9:45 90 Morning Plenary Session Personal Story Toward Zero Deaths Initiative Toward Zero Deaths – Utah Experience National Roadway Safety Trends Instructions for Breakout Sessions Moderator: Jessie Jones, AHTD Teresa Belew, ADH Kelly Hardy, AASHTO, Washington, DC Brent Wilhite, PPBH, Salt Lake City, UT Romell Cooks, NHTSA Reg 7, KC, MO Andy Brewer, AHTD 9:45 – 10:00 15 Break/Networking 10:00-11:00 50 + 10 For transition to next room Breakout Session #1 Topic 1 – Roadway Departure/Intersections Topic 2 – Seatbelts/Motorcycle Helmets/Child Protection Topic 3 – Alcohol/Impaired Driving Tom Welch, SAIC John Mathis, AHTD Romell Cooks, NHTSA Reg 7, KC, MO Terecia Wilson, Retired SCDOT Teresa Belew, ADH Fran Flener, Arkansas Drug Director 11:00-12:00 50 + 10 For transition to next room Breakout Session #2 Topic 1 – Roadway Departure/Intersections Topic 2 – Seatbelts/Motorcycle Helmets/Child Protection Topic 3 – Alcohol/Impaired Driving Tom Welch, SAIC John Mathis, AHTD Romell Cooks, NHTSA Reg 7, KC, MO Terecia Wilson, Retired SCDOT Teresa Belew, ADH Fran Flener, Arkansas Drug Director
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122 Using peer exchanges to improve the effectiveness of Strategic Highway Safety plans 12:00 – 1:00 60 Lunch (Buffet) Presentation: Arkansas Roadway Fatalities – Trauma and Health Perspective Dr.
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Tools for Conducting peer exchange events 123 WORKSHOP TOPIC NUMBER ITEM NUMBER DESCRIPTION OF STRATEGY, ACTION ITEM, OR RECOMMENDATION FOLLOW-UP ACTION Tool H Peer Exchange Workshop Recording Form
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124 Using peer exchanges to improve the effectiveness of Strategic Highway Safety plans • Welcome Letter from Leadership – Purpose – Participants' Expectations & Role – Outcome Expectations • Agenda • Facilities Map • Housekeeping Items • Participant Roster • SHSP Team Roster • Peer Exchange Steering Committee Roster • Peer Exchange Planning Committee Roster • Crash Data Facts Sheets • SHSP Emphasis Areas • Suggested Countermeasures • Workshop Topics & Supporting Documentation • Breakout Room Assignments • Event Evaluation Form Note Pad & Pen• Tool I SHSP Peer Exchange Participants' Packet Contents
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Tools for Conducting peer exchange events 125 EVENT TEAMS EXPECTATIONS RESPONSIBILITIES MEMBERS CHAMPION Inspire others to follow their direction and vision. • Lead the State charge for increased highway safety initiatives • Support marketing and promotion of highway safety activities • Recruit partners and stakeholders • Relationship Management • Participate in the peer exchange event • Senior Government Officials • CEOs SENIOR MANAGEMENT Provide mission, vision, and tone of the event.
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126 Using peer exchanges to improve the effectiveness of Strategic Highway Safety plans PLANNING COMMITTEE The committee is responsible for overall planning, implementation, and follow-up action. It is crucial that the planning committee understands the goals and objectives for the event as well as the needs and roles of the participants.
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Tools for Conducting peer exchange events 127 RECORDERS Capture vital content information related to recommendations, strategies, and action items for post-event follow-up. Keep copious notes at assigned sessions Organize and collate notes Assist facilitator with summary report State Staff Volunteers SHSP Partners Consultants SHEPHERDS Act as a liaison to guest speakers and VIPs.
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From page 128... ...
Abbreviations and acronyms used without definitions in TRB publications: A4A Airlines for America AAAE American Association of Airport Executives AASHO American Association of State Highway Officials AASHTO American Association of State Highway and Transportation Officials ACI–NA Airports Council International–North America ACRP Airport Cooperative Research Program ADA Americans with Disabilities Act APTA American Public Transportation Association ASCE American Society of Civil Engineers ASME American Society of Mechanical Engineers ASTM American Society for Testing and Materials ATA American Trucking Associations CTAA Community Transportation Association of America CTBSSP Commercial Truck and Bus Safety Synthesis Program DHS Department of Homeland Security DOE Department of Energy EPA Environmental Protection Agency FAA Federal Aviation Administration FHWA Federal Highway Administration FMCSA Federal Motor Carrier Safety Administration FRA Federal Railroad Administration FTA Federal Transit Administration HMCRP Hazardous Materials Cooperative Research Program IEEE Institute of Electrical and Electronics Engineers ISTEA Intermodal Surface Transportation Efficiency Act of 1991 ITE Institute of Transportation Engineers MAP-21 Moving Ahead for Progress in the 21st Century Act (2012) NASA National Aeronautics and Space Administration NASAO National Association of State Aviation Officials NCFRP National Cooperative Freight Research Program NCHRP National Cooperative Highway Research Program NHTSA National Highway Traffic Safety Administration NTSB National Transportation Safety Board PHMSA Pipeline and Hazardous Materials Safety Administration RITA Research and Innovative Technology Administration SAE Society of Automotive Engineers SAFETEA-LU Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (2005)
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