Improving Management of Transportation Information (2013) / Chapter Skim
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Pages 119-131
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From page 119... ...
119 P A R T 3 Part 3 defines the common elements of data and information within DOTs, proposes a model of the processes used for information management, discusses stakeholders' roles in information management, and presents information DOTs can use to capture, administer, and retrieve information, as well as govern transportation data and information activities. Improving Information Management in a Transportation Agency When managing information, DOT professionals often use different definitions for the same term -- stakeholders (e.g., IT, transportation data managers, library scientists, and data users)
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120 Improving Management of Transportation Information Types of Information One of the challenges with managing DOT information is that literature or research results within libraries constitute only a small part of the whole of DOT-managed information (see Exhibit 3-1)
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Part 3 -- Making Improvements in DOT Transportation-Information Management Practices 121 • Inventory – GIS Data and Maps – Asset Inventory Databases – Roadway Log – Classification • Truck Information – WIM Truck Data – Permit Data – Oversize/Overweight Restricted Roadways and Bridges This list is only an example and is not comprehensive. Another categorization approach is to classify according to site, project, network, and administration.
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122 Improving Management of Transportation Information • Administer encompasses the policies, procedures, organizational structures, rules and the like that an agency uses to direct and govern how transportation information is stored, preserved, and delivered to users. • Retrieve is an iterative process that generates new content through analysis of the original resource or through identification of new data, information, or knowledge by users.
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Part 3 -- Making Improvements in DOT Transportation-Information Management Practices 123 – Where to put content and find it again (repositories, library services, technologies) – Storage Management (collaboration, web and Database Content Management, Records Management, Workflow/Business Process Management, and Document Management)
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124 Improving Management of Transportation Information General approaches that a DOT can undertake to establish and maintain effective transportation information management practices follow, along with examples. The general approaches reflect investigation of current information management practices and case studies of the information management needs and activities of selected DOTs.
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Part 3 -- Making Improvements in DOT Transportation-Information Management Practices 125 identified in the information management process, outsourcing is always an option. For details, review the material for ADOTP&D, CDOT, and MnDOT in Part 2.
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126 Improving Management of Transportation Information Exhibit 3-5. Summary of suggested approaches tied to information management process.
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Part 3 -- Making Improvements in DOT Transportation-Information Management Practices 127 by business units. Addressing the need for improved practices in both areas facilitates quick access to information when needed by the user community.
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128 Improving Management of Transportation Information agency. Many DOTs are now developing and implementing DBPs to serve this purpose.
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Part 3 -- Making Improvements in DOT Transportation-Information Management Practices 129 manner. For examples, review the material for VDOT in Part 2.
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130 Improving Management of Transportation Information a particular version of the software) to be rendered human readable.
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Part 3 -- Making Improvements in DOT Transportation-Information Management Practices 131 • Use taxonomy management tools. TMS are specialized software that enables an organization's users to view, apply, and modify a common set of controlled vocabulary lists to classify enterprise content.
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