Guidebook for Construction Management Practices for Rural Projects (2013) / Chapter Skim
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NAtioNAl CooperAtive HigHwAy reseArCH progrAm Responsible Senior Program Officer: Gwen Chisholm Smith March 2013 C O N T E N T S Introduction, 1 1. Construction Administration, 1 2.
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2transportation (DOTs) and FHWA or FTA personnel.
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3agency's opportunity to ensure that there is common understanding of the project agreement and the respective roles. At this meeting, the agency can request samples of a progress schedule, a list of material sources, a list of subcontractors, and a map of haul roads and designated local detours.
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4Example 1.1: Documentation Checklist (Source: Ohio DOT) Documentation should support an audit.
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5Example 1.2: Notice of Pre-construction Meeting (Source: Tennessee DOT) RE: PRE-CONSTRUCTION CONFERENCE NOTICE PIN: State Project No.: County: Contract No.: Federal Project No.: Reference No.: Description: To Whom it May Concern: A pre-construction conference is to be held , at , at the in , for the contract referenced above.
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6▫ Project staffing list including normal business and emergency contact phone numbers for key staff members of the Local Public Agency (LPA) and Construction Project Engineer (CPE)
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7•• Enhances communication and coordination between inspectors and the contractor and between the project team and local community; •• Performs quality control tests in accordance with federally accepted methods (see http:// www.fhwa.dot.gov/bridge/qcqa.htm) ; •• Sets up and uses mobile material testing labs; •• Coordinates contact with local material suppliers; •• Collects project documentation for recordkeeping; and •• Schedules and facilitates coordination meetings.
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8Project bundling is commonly used by mature agencies as a best practice. Other considerations: In addition to NEPA and SEPA, agencies must also ensure that state guidelines, construction guidelines and policies, and standard specifications are followed.
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9• The name, title, address, and telephone number of the Project Manager the Local Project Sponsor proposes to manage the project and act as its official contact with the Department, to whom correspondence is to be directed, and who is to have authority to speak for and bind the Local Sponsor in all matters relating to the contract, including the approval of work orders. This individual is to supervise the Inspector-in-Charge either directly or through an intermediate staff.
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10 SUBJECT: ___________________ Services Requirement: The Municipality of _______________________________ is seeking the services of a consultant for ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ CRITERIA - Interested consultant firms must provide responses to the questions provided below. Criteria (1)
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11 ENVIRONMENTAL ▫ Ensure that the preferred alternative in the environmental document is consistent with the state transportation improvement program and/or Safety Schedule of Improvements with regards to design concept and scope. If necessary, amend improvement program.
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12 Will the proposed project increase traffic in low-income and minority neighborhoods? ▫ ▫ Will minority-owned businesses that serve a minority or low-income population be impacted by the project?
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13 3. COST ESTIMATING Definition Construction cost estimating is the process of analyzing a specific scope of work and predicting the cost.
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14 accurate. Such personnel can add value by working proactively when it is clear that new contractors will be bidding and/or selected for the work.
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15 Does the estimate include a pay item for all work included in the plans? Are all unit prices reasonable?
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16 4. SChEDULING TEChNIQUES Definition A schedule is a timetable of activities that describes when a certain task will be performed relative to other activities and who will be working on that task.
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17 to create and maintain it, even small rural projects can benefit from an understanding of the critical path items. Please see Example 4.3 for an example of a CPM schedule.
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18 Example 4.1: Milestone Scheduling Technique (Source: New Jersey DOT) Example Documents
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19 Example 4.2: Bar Chart Scheduling Technique (Source: Florida DOT)
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20 Example 4.3: CPM Scheduling Technique (Source: Ohio DOT)
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21 It is recommended that the following items be considered: 1. Scope – Modify the template activities to reflect the scope of the current project and ensure that all necessary deliverables are addressed including the appropriate level of detail based on the needs of the project.
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23 ager of any serious deficiencies. Please see the following examples for specific resources: •• Example 5.2 for the local agency QC res pon sibilities •• Example 5.3 for the state QA responsibilities Managing contractors: The following methods of contractor oversight have proven to be effective: •• Follow standard practice; •• Do not pay the contractor for sub-standard work; •• Require testing firms to have an on-site technician throughout the placement of materials that are time-sensitive; •• Manage workloads for small crews; •• Require delivery sample within a specific time frame; and •• Require a detailed plan to handle temperature loss of hot mix asphalt during delivery and concrete set time on concrete items.
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24 The sampling and testing procedures shall consist of: Frequency guide schedules for verification sampling and testing which will give general guidance to personnel responsible for the program and allow adaptation to specific project conditions and needs; Identification of the specific location in the construction or production operation at which verification sampling and testing is to be accomplished; and Identification of the specific attributes to be inspected which reflect the quality of • • • the finished product. Note: Materials shall be sampled and tested by qualified individuals (testers)
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25 Local agency QC responsibilities for construction administration and inspection include, but are not limited to, the following: • Appoint a qualified full-time public employee. • Maintain project field diaries, files, and records.
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26 State QA responsibilities for construction administration include, but are not limited to, the following: • Appoint a State Representative to the project. • Attend the pre-construction conference and reassure that the change order review and approval process is discussed, confirm the policy for preparing and approving progress estimates, and assure environmental commitments will be incorporated into the project.
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27 6. CONSTRUCTION SAFETy Definition Managing construction safety involves the processes of identifying, assessing, controlling, and communicating conditions that have the potential to cause injury to workers or the traveling public.
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28 Is a detailed traffic control plan required? Review traffic control plan for overall adequacy.
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29 Example 6.2: Roadside Safety Checklist (Source: Tennessee DOT) ROADSIDE SAFETY Yes No N/A Portable Barrier Used If no, explain: Barrier Properly Connected If no, explain: Impact Attenuator Used If no, explain: Impact Attenuator Condition If no, explain: Good Poor N/A Portable Condition If poor, explain: BARRIER DELINEATION Good Poor N/A Lights If poor, explain: Reflectors If poor, explain: Vertical Panels If poor, explain: ▫ ▫ ▫ ▫ ▫ ▫ ▫ ▫ ▫ ▫ ▫ ▫ ▫ ▫ ▫ ▫ ▫ ▫ ▫ ▫ ▫ ▫ ▫ ▫
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30 7. CLAIMS AND DISPUTES Definition A claim is a formal demand for compensation made by one party to a contract to another party in accordance with the contract document.
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31 Example 7.1: Change Order Notification Form (Source: Ohio DOT) The District Construction Monitor must be notified of all "significant" change orders for concurrence.
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32 AUTHOR ACKNOWLEDGMENTS This study was conducted for the NCHRP 20-65 Standing Committee on Public Transportation, with funding provided through the National Cooperative Highway Research Program (NCHRP) Project 20-65(40)
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Transportation Research Board 500 Fifth Street, NW Washington, DC 20001 These digests are issued in order to increase awareness of research results emanating from projects in the Cooperative Research Programs (CRP)
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