Skip to main content

Currently Skimming:


Pages 132-146

The Chapter Skim interface presents what we've algorithmically identified as the most significant single chunk of text within every page in the chapter.
Select key terms on the right to highlight them within pages of the chapter.


From page 132...
... INTRODUCTION Evacuation Workshop Planning 101 (EWP) is a general set of tools and guidelines that an organizer can use to plan and implement an initial evacuation planning workshop and follow-on meetings.
From page 133...
... Page 138 Resource: Evacuation Workshop Planning 101 "Workshop in a Box" PLANNING Action Step 1.
From page 134...
... Page 139 Resource: Evacuation Workshop Planning 101 "Workshop in a Box" which operations plans can be discussed and coordinated with other agencies in multiple levels of government and with jurisdictions throughout and beyond the region. (See Tool 1.2, Potential Frameworks for Integrating Modes and Entities for Effective Evacuation: Convener Agencies for Multimodal Evacuation Planning, Step 1, for more detail and suggestions.)
From page 135...
... Page 140 Resource: Evacuation Workshop Planning 101 "Workshop in a Box" GOAL 1 Set foundation for collaborative partnership If achieved, Goal #1 will have the following outcome: • • Contact information with a broad group of agencies and organizations that want some level of involvement with emergency evacuation planning (including degree of involvement- active participation, active monitoring, observation, etc.) Commitment from participants to actively reach out to other individuals in their organizations as well as other agencies, faith-based, non-profit and community-based organizations to participate in evacuation planning GOAL 2 Establish core planning team If achieved, Goal #2 will have the following outcome: • • • Contact information for enthusiastic volunteers from multiple agency and organization perspectives Agreement on general frequency of communications within the core team and with the broader group Agreement on next meeting date GOAL 3 Begin work on understanding the population, characteristics and demographics of the region and people that may need to evacuate If achieved, Goal #3 will have the following outcome: • • • Identify existing risks that might require evacuation Identify existing databases of demographics Identify evacuation planning partners that work with different population groups and communities, especially those that may need additional assistance in preparing for or carrying out an evacuation GOAL 4 Begin work on understanding the resources that different partners bring to the evacuation process.
From page 136...
... Page 141 Resource: Evacuation Workshop Planning 101 "Workshop in a Box" GOAL 1 Broaden the network of organization; participating in evacuation planning If achieved, Goal #1 will have the following outcome: • Working with network partners, identify gaps in the current network- are representatives of all major communities included, such as home-bound elderly and foreign language groups? (These will vary greatly from one community to the next, see Tool 1.4 for suggestions of additional partners to seek out.)
From page 137...
... Page 142 Resource: Evacuation Workshop Planning 101 "Workshop in a Box" GOAL 1 Secure regional agreement on principles of coordination for large-scale evacuation If achieved, Goal #1 will have the following outcome: • Develop a draft memorandum of agreement or understanding (MOA or MOU) for consideration by local governing bodies, including state governing bodies if necessary and as appropriate (see example MOU, Chapter 5 Tools.)
From page 138...
... Page 143 Resource: Evacuation Workshop Planning 101 "Workshop in a Box" Action Step 3. BUILD SUPPORT WHILE COLLECTING INPUT Building support for the workshop with partners and stakeholders lays the foundation for a successful workshop.
From page 139...
... Page 144 Resource: Evacuation Workshop Planning 101 "Workshop in a Box" Background material or "leave-behinds" Consider developing simple written materials to leave behind. Be sure to include the convener's contact information along with the date the document was created.
From page 140...
... Page 145 Resource: Evacuation Workshop Planning 101 "Workshop in a Box" Notes Keep good notes throughout this phase. If there are conversations with potential partners about them helping with planning functions, be sure to follow-up with an email or short memo that documents the actions to be taken and commitments made.
From page 141...
... Page 146 Resource: Evacuation Workshop Planning 101 "Workshop in a Box" AGENDA HEADER Convener: Title of Meeting: Time, Date: Location: Convene a. Welcome b.
From page 142...
... Page 147 Resource: Evacuation Workshop Planning 101 "Workshop in a Box" Action Step 6. SECURE FACILITY AND PLAN LOGISTICS Selecting a facility involves balancing location, size, accessibility, availability, parking and/or proximity to public transportation, audio-visual and technical capability, food and other hospitality, and cost.
From page 143...
... Page 148 Resource: Evacuation Workshop Planning 101 "Workshop in a Box" Additional facility considerations The convener will want to clarify the following: • Access to building (when is building open, and how and when is it locked) • Start and end times for meeting.
From page 144...
... Page 149 Resource: Evacuation Workshop Planning 101 "Workshop in a Box" Action Step 7. RECRUIT WORKSHOP PARTICIPANTS The convener has likely been keeping a list of possible workshop participants based on his/her research and information gleaned while building support.
From page 145...
... Page 150 Resource: Evacuation Workshop Planning 101 "Workshop in a Box" IMPLEMENTATION Action Step 8. RECHECK FACILITY, SUPPLIES, AND HOSPITALITY Plan to arrive at least one hour early to be sure the facility is open, the room set-up is as planned, and to set up any audio-visual equipment.
From page 146...
... Page 151 Resource: Evacuation Workshop Planning 101 "Workshop in a Box" 9. Keep track of who has spoken and who is next 10.

Key Terms



This material may be derived from roughly machine-read images, and so is provided only to facilitate research.
More information on Chapter Skim is available.