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Pages 66-108

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From page 66...
... This step is the heart of the entire process and describes how to carry out the three major tasks in multijurisdictional emergency evacuation plan development: 1. Develop and analyze courses of action and decision points; 2.
From page 67...
... Page 70 Step 4 - Develop the Plan Planning Checklists (Tool 5.2) , or example checklists from FEMA or from other jurisdictions as noted in the bibliography.
From page 68...
... Page 71 Step 4 - Develop the Plan FIGURE 4-1: Evacuation and Shelter-inplace Flowchart from FEMA Target Capabilities List
From page 69...
... Page 72 Step 4 - Develop the Plan THE EVACUATION FLOWCHART RELATED TO RESOURCE DATABASES (FIGURE 4-2) Planners can use this Evacuation Flowchart to plan in advance for the types of decisions, resources, and information that may be required to assess the need for multijurisdictional coordination and to match resources to needs in an evacuation.
From page 70...
... Page 73 Step 4 - Develop the Plan Incident Does incident require advanced action Identify affected population Yes Incident Contained No Does incident require evacuation of population Evacuation of permanent residents, tourists, pets and livestock Yes Population able to shelter in place Special Facilities Database: list all institutions in jurisdiction (hospitals, nursing homes, schools, etc.) Estimated # of Evacuees Database: U.S.
From page 71...
... Page 74 Step 4 - Develop the Plan Incident O ccurrence Incident/Hazard N otification M obilize First Responders Protective Action Required? Contained by Law Enforcem ent & Local Authorities Inform Em ergency M anagers Yes Determ ine Affected Area & Population (e.g.
From page 72...
... Page 75 Step 4 - Develop the Plan TASK 4.1 DEVELOP AND ANALYZE COURSES OF ACTION Within Task 4.1 are three subtasks to help planners develop and analyze courses of action: 1. Establish the timeline, 2.
From page 73...
... Page 76 Step 4 - Develop the Plan Incident Notification "This phase assumes an incident has occurred and been detected, and notification must be established. This is when the Incident Command System (ICS)
From page 74...
... Page 77 Step 4 - Develop the Plan Five Phases of Managing Travel for Planned Special Events 1. Regional planning and coordination 2.
From page 75...
... Page 78 Step 4 - Develop the Plan • What has to happen before? • What happens after?
From page 76...
... P ag e 79 Step 4 - D evelo p the Plan ee for FIGURE 4-7: Decision Tr mining a Deter Regional Event
From page 77...
... Page 80 Step 4 - Develop the Plan TASK 4.2 IDENTIFY RESOURCES Planners and the Emergency Operations Team should first identify resources needed to accomplish tasks (without regard to availability)
From page 78...
... Page 81 Step 4 - Develop the Plan Resource Inventorying INCIDENT RESOURCE INVENTORY SYSTEM (IRIS) Once resources are typed, they are inventoried based upon mission requirements, capability of resources, and response time.
From page 79...
... Page 82 Step 4 - Develop the Plan • The factors that would increase or decrease that ramp up time, and what kind of support they could expect to provide for a notice event, and • When most or all regular service might be expected to be cancelled or diverted. Tool 4.2.4.3, Vehicle Fleet Information Form, provides an inventory resource that can assist in that discussion.
From page 80...
... Page 83 Step 4 - Develop the Plan Transportation Related Resources Database Templates Tools 4.2.3 through 4.2.5 provide templates to classify, identify, and inventory resources. Each jurisdiction and agency can: • Complete its portion of the resource inventory prior to the workshop; and • Identify availability of resources and potential constraints to using those resources.
From page 81...
... Page 84 Step 4 - Develop the Plan • Practice sharing information between Emergency Operations Centers (EOCs) and Traffic Management Centers (TMCs)
From page 82...
... Page 85 Step 4 - Develop the Plan • Use any tracking and registration that has taken place during the evacuation. • Use social media and community networks, even if only partially intact, to spread the word.
From page 83...
... Page 86 Step 4 - Develop the Plan STEP FOUR -- TOOLS TOOL 4.0: EVACUATION OPERATIONS, RESOURCE AND INFORMATION NEEDS EVALUATION SHEET–"THOUGHT STARTERS" This tool can be used to encourage advance thinking about mass evacuation before the three workshops anticipated for Plan Development. The workshops or planning sessions should involve multiple stakeholders, including public agencies, community-based and faith-based organizations, and multiple jurisdictions.
From page 84...
... Page 87 Step 4 - Develop the Plan 5. Which do you think carry the most political risk?
From page 85...
... Page 88 Step 4 - Develop the Plan 4. What type of planning needs to occur within the region to ensure that transportation-related resources will be in place to meet the transportation needs of all evacuees in a mass evacuation?
From page 86...
... Page 89 Step 4 - Develop the Plan TOOL 4.1.1: REAL TIME EVACUATION PLANNING MODEL This tool corresponds to Task 4.1.1: Establish the Timeline In the planning and response phases, it is important to know how long it may take to evacuate a segment or a large part of the population. These two tools used in tandem can help a region that does not have its own model or tools understand some of the dynamics and potential timeline requirements for the activation and response portions of the timeline for an evacuation.
From page 87...
... Page 90 Step 4 - Develop the Plan Evacuation Studies conducted for hurricane prone states. This tool has potential application for other evacuations related to wildfires, nuclear power plants, dams, chemical stockpiles, and everyday hazardous materials incidents.
From page 88...
... Page 91 Step 4 - Develop the Plan TOOL 4.1.2: PUBLIC ASSISTED EVACUATION PLAN (PAEP) TIMELINE FOR NOTICE EVENTS PURPOSE: This tool provides a timeline for a PAEP, which should be helpful for planning and responding to an evacuation for a notice event, especially hurricanes and possibly wildfires and tsunamis.
From page 89...
... Page 92 Step 4 - Develop the Plan TOOL 4.2.1: EXAMPLES OF RESOURCES PURPOSE: This list provides examples of resources that may be necessary to plan, train, exercise, and respond to evacuations. The resources are categorized by agency/organization and listed in alphabetical order.
From page 90...
... Page 93 Step 4 - Develop the Plan TOOL 4.2.1, EXAMPLES OF RESOURCES Management • Annual county inventory of medical special needs/ fragile populations and available ambulances • Annual inventory of resources in counties not at risk • Clearly defined roles and responsibilities for all agencies participating in the evacuation • Gap analysis between number of vehicles available and number needed for evacuation • List of vehicles in county available for evacuation • Private Assets Logistics Management (PALM) system that manages private sector assets that can be accessed during an evacuation • Standard Operating Guidelines (SOG)
From page 91...
... Page 94 Step 4 - Develop the Plan TOOL 4.2.1, EXAMPLES OF RESOURCES TRANSIT AGENCY AND OTHER TRANSPORTATION PROVIDERS Equipment and Assets • Evacuation route signage • Generators at transit facilities • GPS on buses • Meters in stations to count number of people allowed into stations • Parking lots where stalled vehicles can be towed • Queue ropes • Radios on buses • Subway Stations (both non-accessible and ADA accessible) Intelligence • Assessment to identify number of people who need assistance to evacuate from special facilities, their physical characteristics (e.g., ambulatory, able to transfer from wheelchair to bus seat, needs wheelchair, needs stretcher)
From page 92...
... Page 95 Step 4 - Develop the Plan STEP FOUR -- TOOLS TOOL 4.2.2: OVERVIEW OF FEMA RESOURCE TYPING FOR TRANSPORTATION RESOURCES PURPOSE: The purpose of this tool is to direct planners to the FEMA website to find extensive resources about resource typing–a major element of resource management. FEMA has developed a free, online tool so that jurisdictions and agencies can record their Tier 1 resources.
From page 93...
... Page 96 Step 4 - Develop the Plan DIRECTIONS: Go to http://www.fema.gov/emergency/nims/ResourceMngmnt.shtm#item5 FEMA also released guidance in March 2007 to revise its former policy on resource typing. For details go to http://www.fema.gov/pdf/emergency/nims/ng_0001.pdf Some transportation-related resources are typed and defined in the Public Works section: • http://www.fema.gov/pdf/emergency/nims/508-7_public_works_resources.pdf • http://www.fema.gov/txt/emergency/nims/public_works_resources.txt; buses are on page 21.
From page 94...
... Page 97 Step 4 - Develop the Plan Medical Emergency Resource Typing including paratransit vehicles, defined with some restrictions Medical Emergency Resource Typing for transportation assets also includes fixed wing and rotary wing aircraft, and ground ambulances, as well as ambulance strike teams. These include detail comparable to the Multi-Patient Medical Transport Vehicle.
From page 95...
... Page 98 Step 4 - Develop the Plan TOOL 4.2.3: TR–TRANSPORTATION RELATED RESOURCE DATABASE TEMPLATES PURPOSE: These databases are designed to assist planners in helping selfevacuees make their way to their destinations. DIRECTIONS: Initial databases include a sample with instructions, followed by a blank form that can be customized for an individual jurisdiction.
From page 96...
... Page 99 Step 4 - Develop the Plan Tool 4.2.3.2, Selected Food/Fuel Vendors along Major Evacuation Routes Pre-determine food and fuel vendor locations before an evacuation occurs. These services will need generators to operate if there is a power outage.
From page 97...
... Page 100 Step 4 - Develop the Plan Public Works Equipment and Resources Inventory Tool 4.2.3.3, Variable Message Sign and Dynamic Message Sign Inventory (separate Excel sheet- screen shot for reference only) Possible supplement to FEMA Resource Definition Tool 4.2.3.4, Public Works Equipment and Resources Inventory (separate Excel sheet- screen shot for reference only)
From page 98...
... Page 101 Step 4 - Develop the Plan TOOL 4.2.4: TA–TRANSPORTATION ASSISTANCE PURPOSE: The following databases inform emergency managers of potential assets that can be used to coordinate and assist evacuees needing additional assistance to make their way to safe refuge. DIRECTION: Each database includes a sample with instructions, followed by a blank form that can be customized for an individual jurisdiction.
From page 99...
... Page 102 Step 4 - Develop the Plan TOOL 4.2.4.1: IF–INTERMODAL FACILITIES OR OTHER DESIGNATED RECEPTION/COLLECTOR LOCATIONS PURPOSE: Reception/Pickup Locations: this database serves to coordinate those pre-determined locations that evacuees would be directed to for reception/pickup for transportation to shelters. DIRECTIONS: Each database includes a sample with instructions, followed by a blank form that can be customized for an individual jurisdiction.
From page 100...
... Page 103 Step 4 - Develop the Plan The database can be further designed to include information about how evacuees will get to the reception/pickup locations: walking or driving personal vehicles. The same form can be used to gather information on destination location reception centers, if there will be a central collection point prior to assigning people to shelters.
From page 101...
... Page 104 Step 4 - Develop the Plan NCHRP 20-59 (32) A Transportation Guide for All-Hazards Emergency Evacuation Tool 4.2.4.2, Mass Transportation Modes Database Mass Transportation Modes Database Example Mode Name Address Contact Name / # # Vehicles, capacity per vehicle Capacity (Max.
From page 102...
... Page 105 Step 4 - Develop the Plan TOOL 4.2.4.3: VEHICLE FLEET INFORMATION FORM STEP FOUR -- TOOLS VEHICLE-FLEET INFORMATION TOOL Purpose: This tool is designed as a resource inventory tool for transportation fleets. It can be adapted for any type of fleet for any type of vehicle.
From page 103...
... Page 106 Step 4 - Develop the Plan TOOL 4.2.4.4: MANAGER/SUPERVISOR/DISPATCHER/DRIVER DATABASE PURPOSE: This tool is designed to help planners identify personnel needed and available to assist with emergency evacuations. DIRECTIONS: In the planning stage, identify drivers and operators who are willing to drive in an emergency situation.
From page 104...
... Page 107 Step 4 - Develop the Plan TOOL 4.2.5: PS–PUBLIC SHELTERS TRANSPORTATION REFERENCE PURPOSE: This database serves to coordinate the transportation aspects of the more comprehensive public shelter database information. DIRECTIONS: Include, at the minimum, the facility name, address, and capacity.
From page 105...
... Page 108 Step 4 - Develop the Plan NCHRP 20-59 (32) A Transportation Guide for All-Hazards Emergency Evacuation Tool 4.2.5, PS – Public Shelters Transportation Reference Public Shelters List – Transportation Reference Example Databas e ID Name Building # Address Directions Access Roads- Alternativ e access Parking capacity Host Capacity Pet Friendl y (P)
From page 106...
... Page 109 Step 4 - Develop the Plan NCHRP 20-59 (32) A Transportation Guide for All-Hazards Emergency Evacuation Tool 4.2.6, Resource Inventory Checklist Step 1: Identify and Locate Evacuees (From Step 2)
From page 107...
... Page 110 Step 4 - Develop the Plan TOOL 4.3: CHECKLIST FOR INTER-AGENCY COMMUNICATIONS AND INFORMATION SHARING BETWEEN TRANSPORTATION AGENCIES, EMERGENCY MANAGEMENT, AND OTHERS PURPOSE: Whether notice or no-notice, emergency events that result in mass evacuation can produce the following conditions: 1. Multijurisdictional and interagency response 2.
From page 108...
... Page 111 Step 4 - Develop the Plan DIRECTIONS: Use the worksheets to systematically organize information, convey and request key information, track decisions and actions to be taken, and document the incident (exercise scenario or actual incident)

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