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From page 13... ... 13C H A P T E R 3 Findings and ApplicationsThe underlying basis for state department of transportation (DOT) utility accommodation within highway rights-of-way (ROWs) Read the entire page →
From page 14... ... 14Reimbursement Policy AL AZ CA CO DE FL GA IN MI NY NC TN Reimbursable: Utility on private ROW ✔ ✔ ✔ ✔ ✔ ✔ ✔ Reimbursable: Facilities owned by governmental subdivision of ✔ ✔ ✔ ✔ ✔ ✔ state (municipalities) Reimbursable: Interstate projects ✔ ✔ ✔ Reimbursable: All projects (DOT purchases necessary permanent ✔ ✔ ✔ utility easements) Read the entire page →
From page 15... ... 15ROW Policy AL CA CO GA MI NC OR TN Utility relocation work done in public ROW; acquired by DOT ✔ ✔ ✔ ✔ ✔ DOT purchases necessary permanent utility easements. ✔ ✔ ✔ ✔ DOT may, if a utility requests, acquire utility ROW and easements in conjunction with DOT ✔ ✔ ✔ ✔ ✔ ROW acquisition with proper coordination and scheduling; cost responsibility for this service is based on prior rights. Read the entire page →
From page 16... ... 16there are prior rights. UCs receive authorization to start their work with the contract, or before, if the schedule is tight. Read the entire page →
From page 17... ... 17Process Sub-process AL AZ CA CO DE FL GA IN MI NY NC OR PA SC TN WA WI Long-range plan and communication with UCs Utility coordinating committee Utilize joint-use agreements Training program for project design engineers on utility relocations Statewide utility mapping system Identify utilities in conflict (percent design stage) Location information from utilities (percent design stage) Read the entire page →
From page 18... ... 18Frequency Very SomePhase Ranking Issue Frequently Frequently times Rarely Never Score Design Construction 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 1 3 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0 1 0 0 0 0 0 3 0 4 0 0 1 1 2 1 1 1 1 1 1 1 0 3 0 4 0 0 1 1 2 0 0 1 1 1 0 0 1 0 0 4 3 2 2 0 1 0 0 0 0 0 0 1 1 4 0 4 3 2 2 0 3 0 0 0 0 1 0 2 0 1 3 4 3 3 0 0 0 0 0 0 0 0 0 2 1 1 3 4 3 3 0 0 0 0 0 0 0 1 0 0 1 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 1 0 0 1 1 0 0 0 0 0 0 0 0 17 12 12 11 10 9 9 6 5 3 3 3 3 3 3 2 17 13 12 11 10 9 9 6 6 4 3 3 3 2 1 Limited financial and personnel resources Utility relocation not an integral part of design Coordination with other utility agencies in the same proximity or government entities Maintenance issues (internal) Service upgrades (internal) Read the entire page →
From page 19... ... Very SomePhase Ranking Issue Frequently Frequently times Rarely Never Score Design/ Planning Construction 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 1 2 3 4 5 6 7 8 9 10 11 12 13 14 1 3 1 1 1 2 3 2 1 2 5 2 3 1 1 7 4 4 2 1 2 1 1 6 6 5 4 6 3 1 2 1 1 1 1 1 3 5 3 6 6 1 2 2 3 2 1 1 1 1 2 3 5 2 1 1 1 1 4 2 4 4 6 5 1 2 2 4 26 26 23 20 20 15 13 11 4 3 3 3 2 2 2 2 28 27 22 20 19 18 11 7 6 5 2 2 2 1 Short time frame for states to plan and design project Project design changes required changes to utility relocation Delays in obtaining rights-of-way for utility Inaccurate locating and marking of existing utility facilities UCs give low priority to relocations Obtaining accurate design plans early in design phase Obtaining environmental permits Identifying utilities late in the design process No utility coordination meeting held Hazardous waste issues Disagreements between DOT and UC on engineering solution High internal turnover at the DOT, personnel shortage Miscommunication between the design and construction teams in the UC Poor design of utility work plan UCs merging, relocating, or downsizing Utility relocation costs not given proper weight in selecting preferred design Increased workload on utility relocation crews due to increase in highway and bridge construction Utility lacked financial and personnel resources to execute relocation Inadequate coordination or sequencing among utilities using common poles and ducts UCs give low priority to relocations Phasing of construction and utility relocation work out of sequence Delays in starting utility relocation work because utilities will not start until construction contract is advertised or let Utilities are slow to respond to contractor's request to locate and mark underground utilities Material shortage Natural disasters such as hurricanes Shortages of labor and equipment for contractor UC didn't follow own work plan (wrong location, schedule, additional work) UCs merging, relocating, or downsizing Inexperienced people involved on project Union labor issues Table 5. Read the entire page →
From page 20... ... 20work processes. DOTs cited the following factors in these issues: • Increased workload on utility relocation crews due to an increase in highway and bridge construction, • Utility's lack of financial and personnel resources to execute relocation, • Inadequate coordination or sequencing among utilities using common poles and ducts, • Utility companies giving low priority to relocations, and • Phasing of construction and utility relocation work out of sequence. Read the entire page →
From page 21... ... 21Issue: Coordination Between Contractor and UC It is possible that the DOT and the contractor might not coordinate with the utility during construction. Occasionally, the contractor chooses a work schedule that conflicts with the utility relocation requirements. Read the entire page →
From page 22... ... 22Increasing Demands and Limited Resources DOTs are under pressure to accelerate project delivery, and, for various reasons, program priorities can change. Projects scheduled for immediate design and construction can be postponed, while projects scheduled for future execution can be moved up. Read the entire page →
From page 23... ... 23It is understandable that utilities do not want to invest time, effort, and financial resources in planning for or executing relocations that turn out to be unnecessary if the DOT decides not to build the project. DOTs are coordinating earlier than ever with utilities, sometimes sharing plans 5 to 10 years in advance, but project funding can be more uncertain at this early stage. Read the entire page →
From page 24... ... 24addressing areas that the DOT identified as substantial issues related to utility delays: (a) the utility must submit plans within 120 to 186 days, as provided in state statute; (b) Read the entire page →
From page 25... ... 25looking for abandoned or unknown utilities or other underground obstacles or for assessing how many cables go from one vault to another. The process is inefficient and limits complete assessments. Read the entire page →
From page 26... ... 26• Reimburse municipally owned utilities for their entire relocation costs. Other utility owners are reimbursed depending on prior rights. Read the entire page →
From page 27... ... 27• Reconcile internal coordination issues. DOTs reported that timely availability of design plans for utilities is often a challenge; project managers are often unaware of the involvement or time required to coordinate utility issues and the critical need for utility coordination. Read the entire page →
From page 28... ... 28files on paper or in electronic format. Although DOTs often have as-built files, in most states only recent projects are in electronic format. Read the entire page →
From page 29... ... 29responds to the eminent domain request and begins processing hearings; • Possession of deed by eminent domain (condemnation) parcels (the possession of deed date is based on a notice of deposit from the court) Read the entire page →
From page 30... ... 30• Help ROW and utilities agents generate, customize, store, and retrieve appraisal forms, letters of correspondence, and other documentation; • Have an intuitive user interface simple enough for a new user to learn easily and powerful enough for an advanced user to quickly navigate to specific information; • Automate the assignment and reassignment of work to division agents; and • Interface with the DOT mission-critical project and program management system. Implemented in early September 1999, the client-server Right-of-Way Utilities Management System (RUMS) Read the entire page →

From page 13...

... 13C H A P T E R 3 Findings and ApplicationsThe underlying basis for state department of transportation (DOT) utility accommodation within highway rights-of-way (ROWs)