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From page 86... ... APPENDIX B CASE STUDIES Six case studies were prepared. These were designed as stand-alone documents and are included in this appendix as they were prepared. Read the entire page →
From page 87... ... Illinois Department of Transportation Division of Aeronautics The Aeronautical Land Acquisition System (ALAS) Used for the South Suburban Airport Project Center for Geospatial Information Technology B - 2 Virginia Polytechnic Institute and State University Read the entire page →
From page 88... ... National Cooperative Highway Research Program 1 System Benefits to Project The Aeronautical Land Acquisition System allows a single person within the Division of Aeronautics to provide oversight to the real estate acquisition for a large complex airport project. Specific benefits include: • Quick desk-top access to all project information in near real-time • Generation of project summary reports as needed. Read the entire page →
From page 89... ... Case Studies in Innovative Systems in Transportation Right of Way 2 Case Study Objective The automation of Right of Way functions and development of data-integration models using existing technology, including geospatial applications, improves coordination and consistency of data leading to reduced project delivery delays and improved customer service. Many Right of Way agencies across the United States have incorporated various types and levels of systems to improve their business processes. Read the entire page →
From page 90... ... Case Studies in Innovative Systems in Transportation Right of Way 3 Agency Overview Organization The Division of Aeronautics is the aviation branch of the Illinois Department of Transportation (IDOT) Read the entire page →
From page 91... ... Case Studies in Innovative Systems in Transportation Right of Way 4 ALAS currently includes approximately 800 fields of information. However, this is expected to increase as the project moves beyond the voluntary sale phase. Read the entire page →
From page 92... ... Case Studies in Innovative Systems in Transportation Right of Way 5 Figure 2 Example of data review form for Residential Relocation information. Similarly, Figure 2 shows the form associated with Relocation. Read the entire page →
From page 93... ... Case Studies in Innovative Systems in Transportation Right of Way 6 The system includes a logon requirement. Users are assigned a logon class that determines their ability to access, add, or modify information. Read the entire page →
From page 94... ... Case Studies in Innovative Systems in Transportation Right of Way 7 Figure 5 Example of the public map view Technologies Used ALAS is a web application hosted on the consultant's web server. The data are also maintained by the consultant. Read the entire page →
From page 95... ... Case Studies in Innovative Systems in Transportation Right of Way 8 Lessons Learned IDOT staff knew from the beginning that ALAS would require changes and modifications throughout the project. Because of this expectation, working with the system has been relatively painless. Read the entire page →
From page 96... ... Case Studies in Innovative Systems in Transportation Right of Way 9 References The Official South Suburban Airport Project web site, http://www.southsuburbanairport.com/ accessed May 31, 2006. Public ALAS web site, http://www.southsuburbanairport.com/alasp ublic/maps/ accessed May 31, 2006 Contacts For more information about the use of the ALAS in the South Suburban Airport Project, please contact: Case study development was performed under contract for: The work was performed by: Hanson Professional Services Inc. Read the entire page →
From page 97... ... Maryland State Highway Administration Office of Real Estate Maryland Department of Planning's MdProperty View Center for Geospatial Information Technology B - 12 Virginia Polytechnic Institute and State University Read the entire page →
From page 98... ... National Cooperative Highway Research Program 1 System Benefits Originally, Office of Real Estate property researchers had to travel to the courthouse and search for tax assessment information for each piece of property. Through MdProperty View, this information is now available at their finger tips on their personal computers. Read the entire page →
From page 99... ... Case Studies in Innovative Systems in Transportation Right of Way 2 Case Study Objective The automation of Right of Way functions and development of data-integration models using existing technology, including geospatial applications, improves coordination and consistency of data leading to reduced project delivery delays and improved customer service. Many Right of Way agencies across the United States have incorporated various types and levels of systems to improve their business processes. Read the entire page →
From page 100... ... Case Studies in Innovative Systems in Transportation Right of Way 3 The Office of Real Estate has been improving their business practices by strategically and incrementally implementing innovative systems. Their approach has been to identify available solutions to specific needs and then to work with HISD to develop new systems. Read the entire page →
From page 101... ... Case Studies in Innovative Systems in Transportation Right of Way 4 Technology Used MdProperty View uses the following software and technology: • ArcView 3.x or ArcGIS 8.x (must be purchased separately) • Internet access • Crystal Reports (to generate standard reports) Read the entire page →
From page 102... ... Case Studies in Innovative Systems in Transportation Right of Way 5 References Maryland Department of Planning, "MdProperty View", http://www.mdp.state.md.us/data/index.ht m accessed December 27, 2005. Contacts For further information about the Office of Real Estate's use of MdProperty View, please contact: Case study development was performed under contract for: The work was performed by: Maryland State Geographic Information Committee, "Technology Toolbox Data Sample, MdProperty View", http://www.msgic.state.md.us/techtool/samp les/propview.htm accessed December 27, 2005. Read the entire page →
From page 103... ... New Mexico Department of Transportation Right of Way Section, Property Management Unit Non-Right of Way (NRW) Parcel & Improvement Inventory Center for Geospatial Information Technology B - 18 Virginia Polytechnic Institute and State University Read the entire page →
From page 104... ... National Cooperative Highway Research Program 1 Summary The Non-Right of Way (NRW) Parcel & Improvement Inventory system is a templatebased automated process within ESRI's ArcGIS which generates a one-page summary of information about parcels that are available for sale to the public. Read the entire page →
From page 105... ... Case Studies in Innovative Systems in Transportation Right of Way 2 Case Study Objective The automation of Right of Way functions and development of data-integration models using existing technology, including geospatial applications, improves coordination and consistency of data leading to reduced project delivery delays and improved customer service. Many Right of Way agencies across the United States have incorporated various types and levels of systems to improve their business processes. Read the entire page →
From page 106... ... Case Studies in Innovative Systems in Transportation Right of Way 3 Development Through a visit from the GIS Office, staff members of the Property Management Unit were introduced to the Map Book tool and the benefit of using a template approach to performing repetitive activities such as creating fact sheets about available real estate inventory. The GIS office assisted with downloading the Map Book extension and demonstrating its use. Read the entire page →
From page 107... ... Case Studies in Innovative Systems in Transportation Right of Way 4 Estimated Cost of System In addition to the purchase of the ESRI software, costs consisted of time to train staff to use the software and staff time to design and develop the template. System Benefits Dollar benefits were not measured for using GIS for day-to-day activities or in determining how many resources were saved once the template was employed. Read the entire page →
From page 108... ... Case Studies in Innovative Systems in Transportation Right of Way 5 References http://nmshtd.state.nm.us/main.asp? secid=138 02 NMDOT, accessed March 2006. Read the entire page →
From page 109... ... Pennsylvania Department of Transportation Utility and Right of Way Section PennDOT Right of Way (ROW) Application Center for Geospatial Information Technology B - 24 Virginia Polytechnic Institute and State University Read the entire page →
From page 110... ... National Cooperative Highway Research Program 1 Summary The PennDOT ROW Application is a comprehensive management tool that incorporates innovative data-integration capabilities and supports: • Right-of-Way appraisal, negotiation, relocation, and property management • Administration of the project, appraisers, and district activities • Management of contracts, task orders, subcontractors • Tracking of legal information This application provides decision makers with finger-tip access to Right of Way highway project information. System Benefits • Improves information flow through the business process • Manages user permissions to the system more effectively • Provides desktop access to information for all users • Maintains a library of forms and letters used statewide The biggest benefit has been through the electronic link to the statewide accounting system with improved timeliness of payment approvals reducing the time from overnight to minutes. Read the entire page →
From page 111... ... Case Studies in Innovative Systems in Transportation Right of Way 2 Case Study Objective The automation of Right of Way functions and development of data-integration models using existing technology, including geospatial applications, improves coordination and consistency of data leading to reduced project delivery delays and improved customer service. Many Right of Way agencies across the United States have incorporated various types and levels of systems to improve their business processes. Read the entire page →
From page 112... ... Case Studies in Innovative Systems in Transportation Right of Way 3 were held from mid 2004 through mid 2005. Their responsibilities included: • Defining JAD responsibilities • Submitting existing forms for review and comparison • Drafting, reviewing, and signing off on Use Case documents • Identifying desired data fields • Defining forms and reports • Reviewing End User Procedures and Guide Working with the JADs, Bentley modified its Right of Way Office to meet the criteria established by the steering committee and the ROW Application was implemented in May 2005. Read the entire page →
From page 113... ... Case Studies in Innovative Systems in Transportation Right of Way 4 here and electronically matches funding previously established in the department's statewide accounting system. ROW Application automatically populates the Commitment Number, dedicating encumbered funds to a specific project. Read the entire page →
From page 114... ... Case Studies in Innovative Systems in Transportation Right of Way 5 Extension and Future Plans Additional reports and entry forms will be added to ROW Application over the year following implementation. In the future, the URWS also intends to link the system to the Multimodal Planning Management System (MPMS) Read the entire page →
From page 115... ... Case Studies in Innovative Systems in Transportation Right of Way 6 References HEEP Area1 2005 Conference Presentations, Gettysburg, PA, http://www.geodecisions.com/2005heeparea 1/attendees-conference.htm accessed April 5, 2006. FHWA, "Right of Way quality Mangement System – The Journey of Five States, Chapter 5", FHWA, Washington DC, http://www.fhwa.dot.gov/REALESTATE/ro wmgt/chap5.htm accessed April 5, 2006. Read the entire page →
From page 116... ... Texas Department of Transportation Right of Way Map, Survey, and Utilities Section San Antonio Right of Way Application Center for Geospatial Information Technology B - 31 Virginia Polytechnic Institute and State University Read the entire page →
From page 117... ... National Cooperative Highway Research Program 1 System Benefits Location-based access to electronic copies of final right-of-way maps has improved staff efficiency through: • reducing the effort needed to physically obtain and review map sets • being able to point and click at a location on an interactive map instead of looking up the information using textural information. Having fingertip access to all final right-ofway maps has reduced research time for obtaining historical project information. Read the entire page →
From page 118... ... Case Studies in Innovative Systems in Transportation Right of Way 2 Case Study Objective The automation of Right of Way functions and development of data-integration models using existing technology, including geospatial applications, improves coordination and consistency of data leading to reduced project delivery delays and improved customer service. Many Right of Way agencies across the United States have incorporated various types and levels of systems to improve their business processes. Read the entire page →
From page 119... ... Case Studies in Innovative Systems in Transportation Right of Way 3 single information portal to TxDOT data sets and applications called Main Street Texas, or MST. The San Antonio Right of Way Application is one of the applications that has been incorporated into the portal. Read the entire page →
From page 120... ... Case Studies in Innovative Systems in Transportation Right of Way 4 Figure 2 Control Section table The user zooms in to a scale that allows sections of roads to be uniquely identified by clicking on their location with the mouse. A separate window opens showing a table of information associated with the highway control section as shown in figure 2. Read the entire page →
From page 121... ... Case Studies in Innovative Systems in Transportation Right of Way 5 Figure 4 View PDF image When the user selects View PDF, Adobe Acrobat opens in the top section of the window including its native functionality, as shown in Figure 4. When the user selects Download TIF, the window shown in figure 4a appears. Read the entire page →
From page 122... ... Case Studies in Innovative Systems in Transportation Right of Way 6 • County boundaries • City boundaries • Rivers • Interstate highways • US highways • State highways • County roads • Farm to market roads • Ranch to market roads • Airport roads Extension and Future Plans TxDOT is in the process of implementing their Main Street Texas, a web-distributed, spatiotemporal, integrated information system which will act as portal for applications and data across the department. Currently, the San Antonio Right of Way Application is one of the initial applications included in the early development phase. Read the entire page →
From page 123... ... Case Studies in Innovative Systems in Transportation Right of Way 7 References Texas Department of Transportation, TexDOT Expressway, http://www.dot.state.tx.us/sat/rowmap/sarow .htm accessed May 7, 2006. Contacts For more information about the San Antonio Right of Way Application, please contact: Case study development was performed under contract for: The work was performed by: Terra-Genesis, Inc., TxDOT Business Needs Assessment and GAIP Business Solutions Document, Version 2.2, Texas Department of Transportation Information Systems Division, April 2003. Read the entire page →
From page 124... ... Virginia Department of Transportation Right of Way and Utility Division Right of Way and Utility Management System (RUMS) Center for Geospatial Information Technology B - 39 Virginia Polytechnic Institute and State University Read the entire page →
From page 125... ... National Cooperative Highway Research Program 1 Summary RUMS is a comprehensive management tool that incorporates innovative data-integration capabilities and supports: • Right-of-Way appraisal, acquisition, improvement removal, relocation, legal, donation, grave relocation • Utility design, easements, facility adjustments • Assignment tracking • Management of contracts, task orders, subcontractors • Property management for sale, lease, property grouping, historical tracking This unique software application provides decision makers with up-to-the-minute Right of Way highway project information and status. In addition, RUMS allows management to easily and quickly assign and reassign work to appropriate field agents. Read the entire page →
From page 126... ... Case Studies in Innovative Systems in Transportation Right of Way 2 Case Study Objective The automation of Right of Way functions and development of data-integration models using existing technology, including geospatial applications, improves coordination and consistency of data leading to reduced project delivery delays and improved customer service. Many Right of Way agencies across the United States have incorporated various types and levels of systems to improve their business processes. Read the entire page →
From page 127... ... Case Studies in Innovative Systems in Transportation Right of Way 3 • Inaccessibility of right-of-way data for management analysis • Difficulty in searching and updating information • Lack of capturing and tracking important information forcing users to enter such information in comments or not at all • Lack of standardization of correspondence and forms used throughout the state • Laborious completion of correspondence and internal documentation slowing the RW acquisition process. After reviewing what other states were doing at the time, VDOT determined that building an in-house system was the appropriate approach. Read the entire page →
From page 128... ... Case Studies in Innovative Systems in Transportation Right of Way 4 interface. Later requirements included that the system be intranet based and the user interface be changed to .NET. Read the entire page →
From page 129... ... Case Studies in Innovative Systems in Transportation Right of Way 5 right side is the work space where user forms appear as shown in Figure 1. Figure 1 Basic RUMS user interface Different icons are used in the TreeView to represent different functions while colors are used to represent status of those functions. Read the entire page →
From page 130... ... Case Studies in Innovative Systems in Transportation Right of Way 6 An example of a page providing information to the user, in this case, general information about a given parcel, is given in Figure 4. Figure 5 shows an example of a page with fields that have been populated from outside the system which are highlighted in yellow. Read the entire page →
From page 131... ... Case Studies in Innovative Systems in Transportation Right of Way 7 Figure 5 Example of page populated from Figure 6 The Forms template page the project management system Read the entire page →
From page 132... ... Case Studies in Innovative Systems in Transportation Right of Way 8 Estimated Cost of System The cost for developing RUMS was $2.5 million. Combined hardware and software costs were estimated to be $3.5 million. Read the entire page →
From page 133... ... Case Studies in Innovative Systems in Transportation Right of Way 9 References Sande Snead, "RUMS -- Right-of-Way Tracking", Public Roads, Vol. Read the entire page →
From page 134... ... Minnesota Department of Transportation Office of Land Management Right of Way Electronic Acquisition Land Management System (REALMS) Supplement to RUMS Case Study Center for Geospatial Information Technology B - 49 Virginia Polytechnic Institute and State University Read the entire page →
From page 135... ... National Cooperative Highway Research Program 1 Summary REALMS is a comprehensive management tool that incorporates innovative dataintegration capabilities. It was modified from the Virginia Right of Way and Utilities System (RUMS) Read the entire page →
From page 136... ... Case Studies in Innovative Systems in Transportation Right of Way 2 Case Study Objective The automation of Right of Way functions and development of data-integration models using existing technology, including geospatial applications, improves coordination and consistency of data leading to reduced project delivery delays and improved customer service. Many Right of Way agencies across the United States have incorporated various types and levels of systems to improve their business processes. Read the entire page →
From page 137... ... Case Studies in Innovative Systems in Transportation Right of Way 3 meets the goals that were established at the beginning of the process. System Goals The goals for REALMS included that the central office could easily track right of way activities, data entry would be minimized and redundancy eliminated, forms would be standardized, year-end report generation would be automated, and that the source code be flexible and modifiable. Read the entire page →
From page 138... ... Case Studies in Innovative Systems in Transportation Right of Way 4 Figure 3 Example of information screen tabs and buttons across the top of the page and a "TreeView" on the left side as shown in figure 1. The upper left section is the filter area or search window, while the work space fills the right side of the view. Read the entire page →
From page 139... ... Case Studies in Innovative Systems in Transportation Right of Way 5 enhance the system according to user identified improvements. Linking to the statewide parcel mapping initiative will incorporate a geospatial capability within REALMS. Read the entire page →
From page 140... ... Case Studies in Innovative Systems in Transportation Right of Way 6 Lessons Learned Understanding different priorities between stakeholders is essential and these understandings should be rearticulated throughout the development and implementation process. For REALMS, the four primary groups that were involved in the development were the right of way staff within the Office of Land Management, Mn/DOT's centralized Office of Information Technology, the Information Technology unit within OLM, and the contractor, Bearing Point. Read the entire page →
From page 141... ... Case Studies in Innovative Systems in Transportation Right of Way 7 References Minnesota Department of Transportation State wide Right of Way Surveys Fiscal Year 2006 Annual Report, November 2005, http://www.olmweb.dot.state.mn.us/Forms_ __Publications/Publications/Annualreport/A nnualReportFY2005.pdf, accessed July 10, 2006. Contacts For more information about RUMS, please contact: Case study development was performed under contract for: The work was performed by: BearingPoint Software Development Consultant 1976 International Drive McLean, VA 22102 http://www.bearingpoint.com Minnesota Department of Transportation Kevin Leonard. Read the entire page →

From page 86...

... APPENDIX B CASE STUDIES Six case studies were prepared. These were designed as stand-alone documents and are included in this appendix as they were prepared.