The National Academies Press

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From page 22... ... 22 This chapter provides specific guidance for the champion and the facilitators on conducting data value and data management assessments. It assumes that agreement has been reached on a set of assessments to conduct and participants have been identified for each assessment team based on the guidance in Chapter 3. Read the entire page →
From page 23... ... Phase 2: Conducting the Assessment 23 Once an agency has applied the Data Value Assessment Tool for all of the key major functional areas, a high-level view, such as that shown in Figure 7, can be developed to highlight variations in how well data is working to meet agency needs. Each data value assessment provides one row of this chart. Read the entire page →
From page 24... ... 24 Data to Support Transportation Agency Business Needs: A Self-Assessment Guide includes establishing, enforcing, and sustaining data management strategies, roles, accountability, policies, and processes. • Data Architecture and Integration is concerned with practices to standardize and integrate data and includes standardizing spatial referencing and other key linkages across data sets and minimizing data duplication and inconsistencies. Read the entire page →
From page 25... ... Phase 2: Conducting the Assessment 25 Element/Sub-element Descripon Maturity Levels 3: Defined: Defined & documented processes not yet stabilized or widely socialized 4: Funconing: Implemented processes -- operang and adding value 5: Sustained: Evaluated & improved processes, sustained over me 4. Data Collaboraon Internal and external collaboraon to maximize data sharing and avoid duplicaon of effort 4.1 Internal Agency Collaboraon Collaboraon across agency business units to leverage opportunies for efficiencies in data collecon and management 4.2 External Agency Collaboraon Partnerships with external enes to share data and avoid duplicaon 5. Read the entire page →
From page 26... ... 26 Data to Support Transportation Agency Business Needs: A Self-Assessment Guide Assessment Phase Guidance Purpose of the Assessment The purpose of the assessment is to identify opportunities to improve decision making and make more effective use of existing data. Agencies do not need to strive for data perfection across the board. Read the entire page →
From page 27... ... Phase 2: Conducting the Assessment 27 Step 1: Conduct Assessment Preparation Meeting For Data Value Teams Tool Configuration The Data Value Assessment Tool is generic because it is intended to be applicable for any DOT business function that depends on data. Therefore, the tool must be configured for each business area in which it is to be applied. Read the entire page →
From page 28... ... 28 Data to Support Transportation Agency Business Needs: A Self-Assessment Guide • Activities should not be fundamentally about data collection or processing -- they should be activities where data is or could be used to make better decisions or respond to information needs. • Activities can include areas that could benefit from greater data availability, not just areas where data needs are met. Read the entire page →
From page 29... ... Phase 2: Conducting the Assessment 29 Figure 10 shows the Configuration tab. To use one of the standard business areas and associated activities from the Example Lists tab, copy them from the Example Lists and paste them into the Configuration tab. Read the entire page →
From page 30... ... 30 Data to Support Transportation Agency Business Needs: A Self-Assessment Guide A sample list of data types is included on the Example Lists tab. You can copy and paste from this list or enter your own. Read the entire page →
From page 31... ... Phase 2: Conducting the Assessment 31 A second reason to adjust weights is to give priority to certain elements. For example, if you think that under data collaboration that internal collaboration is more important than external collaboration, you might assign internal agency collaboration a weight of 80% and external collaboration a weight of 20%. Read the entire page →
From page 32... ... 32 Data to Support Transportation Agency Business Needs: A Self-Assessment Guide • 3-Somewhat Agree • 4-Totally Agree The tool assigns a maturity level to the practice description representing the highest maturity level that receives a rating equal to or higher than a configurable threshold value of either 3-Somewhat Agree or 4-Totally Agree. The default value of this threshold value is 3-Somewhat Agree. Read the entire page →
From page 33... ... Phase 2: Conducting the Assessment 33 Figure 12. Data management tool configuration tab. Read the entire page →
From page 34... ... 34 Data to Support Transportation Agency Business Needs: A Self-Assessment Guide a rating of at least 3-Somewhat Agree. Responses in the example indicate that the agency has defined updating cycles and business rules for data updates and has documented these updating cycles. Read the entire page →
From page 35... ... Phase 2: Conducting the Assessment 35 Data Management Assessment Workshop Agenda 9:00 AM Background • Introducons • Assessment Purpose • Assessment Steps and Schedule 9:45 AM Assessment Content • Element Overview • Maturity Level Descripons • Rang Procedure 10:30 AM Strategy & Governance Rangs • Sub-Element Descripons • Individual Rangs • Consensus Rangs 11:15 AM Life Cycle Management Rangs • Instrucons • Individual Rangs • Consensus Rangs 12:00 PM Lunch 1:00 PM Architecture and Integraon Rangs • Instrucons • Individual Rangs • Consensus Rangs 1:30 PM Collaboraon Rangs • Instrucons • Individual Rangs • Consensus Rangs 2:00 PM Data Quality Rangs • Instrucons • Individual Rangs • Consensus Rangs 2:30 PM Results Review • Results and their Derivaons • Discussion and Adjustment 3:15 PM Wrap-Up • Feedback • Next Steps Figure 14. Data management assessment workshop sample agenda. Read the entire page →
From page 36... ... 36 Data to Support Transportation Agency Business Needs: A Self-Assessment Guide Activities and Data Types • Describe how the activities for the business area were selected. • Ask assessment team members to describe each activity; provide clarification if there are differences in how the different activities are understood. Read the entire page →
From page 37... ... Phase 2: Conducting the Assessment 37 achieve consensus in a reasonable amount of time, use either a "majority rules" approach or appoint one member of the team to have the final say. • Continue through the other activities using the same process. Read the entire page →
From page 38... ... 38 Data to Support Transportation Agency Business Needs: A Self-Assessment Guide – Completeness -- the degree to which the data provides sufficient coverage and includes values for all required data elements. For example, a data set may be considered incomplete because it is missing coverage of some portion of the road network or some time periods or some classes of travelers. Read the entire page →
From page 39... ... Phase 2: Conducting the Assessment 39 – Excellent: Data is available in a usable form -- no improvements are needed – NA: Don't know -- not enough information • Ask each team member to individually complete the usability ratings, and provide a comment about why they assigned the ratings they did (i.e., what usability issues exist with each data source) Read the entire page →
From page 40... ... 40 Data to Support Transportation Agency Business Needs: A Self-Assessment Guide For Data Management Teams The recommended approach for the data management assessment workshop is shown below. Background: Why Are We Here? Read the entire page →
From page 41... ... Phase 2: Conducting the Assessment 41 • Select a member of the assessment team and ask them to state how they rated the first subelement type. Ask the group if anyone selected anything different. Read the entire page →
From page 42... ... 42 Data to Support Transportation Agency Business Needs: A Self-Assessment Guide Results Tab • Select the Results Tab and review the maturity levels assigned for each element and sub-element. • Ask team members if the results appear to be an accurate reflection of agency practice. Read the entire page →
From page 43... ... Worksheet 9. (Continued) Read the entire page →
From page 44... ... 44 Data to Support Transportation Agency Business Needs: A Self-Assessment Guide For Data Management Teams In the Data Management Gaps and Candidate Actions Workshop Preparation Meeting, participants review the results of the assessment and prepare a list of gaps to be used as a starting point for the workshop. This ensures that there is continuity between the two workshops and enables the second workshop to proceed efficiently. Read the entire page →
From page 45... ... Phase 2: Conducting the Assessment 45 assessment team is brought back together and asked to validate the draft list of data gaps and produce a list of candidate actions to address these gaps. The workshop consists of two exercises. Read the entire page →
From page 46... ... 46 Data to Support Transportation Agency Business Needs: A Self-Assessment Guide ID Acon Descripon Lead Responsibility Current or New? Worksheet 11. Read the entire page →
From page 47... ... Phase 2: Conducting the Assessment 47 improvement that can be used to facilitate prioritization in Phase 3. A recommended process for completing these worksheets is as follows: • Distribute copies of the data improvement idea checklist included in Appendix D Read the entire page →

From page 22...

... 22 This chapter provides specific guidance for the champion and the facilitators on conducting data value and data management assessments. It assumes that agreement has been reached on a set of assessments to conduct and participants have been identified for each assessment team based on the guidance in Chapter 3.