Guidebook for Advanced Computerized Maintenance Management System Integration at Airports (2018) / Chapter Skim
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Pages 89-98
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From page 89... ...
Glossary 89 Stakeholders. All persons or groups who have an interest in an organization's performance, success, or the impact of its activities.
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A-1 A P P E N D I X A Case Studies Airports Port Authority of New York and New Jersey About PANYNJ's Aviation The Aviation Department of the Port Authority of New York and New Jersey (PANYNJ) is considered a regional powerhouse that generates in excess of $2.5 billion per year.
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A-2 Guidebook for Advanced Computerized Maintenance Management System Integration at Airports JFK serves as the region's chief international gateway to the world (60 million passengers in 2016) , whereas LGA serves as the premier short haul-facility (30 million passengers in 2016)
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Appendix A A-3 To address these challenges and begin taking advantage of potential opportunities, PANYNJ has put a business plan together that included high priority initiatives. Some of these initiatives include: • Identification of current staff able to assume mission-critical positions over the next few years, and ongoing recruitment to fill mission-critical positions from within and outside the agency.
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A-4 Guidebook for Advanced Computerized Maintenance Management System Integration at Airports Asset Management Program at PANYNJ The CMMS at PANYNJ was implemented in the early 1990s. A committee made up of staff from the different line department and business units took part in the evaluation and selection of software.
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Appendix A A-5 Additional system requirements considered for MRO include the ability to: • Generate a spare parts reorder report when the quantity on hand drops below a minimum level • Manage multiple warehouses • Generate a purchase requisition once a reorder point is reached • Notify the planner automatically when a part is received • Automatically track materials and supply costs to the work order on an itemized basis The following management reporting capabilities were originally considered when selecting a CMMS: • Produces reports at a user-defined interval, e.g., daily, weekly, monthly, or yearly • Produces reports – summary reports, lists of information, exception reports, or a combination • Uses a report writer in addition to standard system reports • Designs reports intended for use by system managers, maintenance managers/supervisors, and other maintenance personnel Management reporting requirements that were additionally considered included: • Has a maintenance budget reporting module • Reports and forecasts asset downtime • Tracks asset downtime costs • Tracks asset failures, including mean time between failures Implementation requirements that were considered in selecting the CMMS vendor included: • The vendor performing software implementation, hardware installation, data gathering, data loading, and user training • The vendor having fully documented installation plans • The vendor having software experts, maintenance experts, training experts, and airport operations subject matter experts on staff • The system needed some customization Maintenance software analysis requirements that were additionally considered when selecting the CMMS included the ability to: • Be operated by maintenance personnel • Apply necessary modules to meet the organization's needs (PMs, work orders, inventory, cost tracking, scheduler, etc.) • Provide single, concurrent user capabilities • Closely integrate all system modules • Archive files and retrieve files for reports spanning long time periods, and other legacy system functions • Integrate its functions with: payroll, accounts payable, time keeping, etc.
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A-6 Guidebook for Advanced Computerized Maintenance Management System Integration at Airports • Establish site project teams for each airport • Promote kick-off meeting for site and project teams • Install the CMMS software (hardware was in-house) • Initialize the CMMS software (create multiple system environments, including development, test, train, and production)
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Appendix A A-7 Maintenance and inventory management is monitored but not managed through a CMMS. The plan is to improve this capability on the system once the new CMMS is in place.
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A-8 Guidebook for Advanced Computerized Maintenance Management System Integration at Airports CMMS Integration The CMMS at PANYNJ is only minimally integrated with other systems. As part of implementing the new CMMS, more systems will be integrated within the CMMS.
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Appendix A A-9 Figure A-2. Facility PM work order performance by unit/trade.
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