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From page 315... ... 315 A P P E N D I X B Case Studies Tennessee DOT Case Study: Emergency Preparedness, Exercise Planning, and Federal Reimbursement Program Practices This case study describes the Tennessee DOT (TDOT) emergency management roles and responsibilities, emergency management plan, and the Comprehensive Exercise Program (CEP) Read the entire page →
From page 316... ... 316 A Guide to Emergency Management at State Transportation Agencies ESF-15 Recovery, and ESF-16 Animal Care and Disease Management. TDOT is the lead for ESF-1: Transportation and for ESF-3 sub-functions ESF-3: Infrastructure – Route Clearance & Bridge Inspection and ESF-3: Infrastructure – Debris Removal. Read the entire page →
From page 317... ... Case Studies 317 • Ensuring traffic control devices are in place and easily understood by emergency responders moving into an area, diverting unauthorized civilian traffic from the disaster areas, and assisting victims who are voluntarily leaving the disaster areas. This includes coordinating activities with ESF-13 Law Enforcement to provide staffed roadblocks and other control posts. Read the entire page →
From page 318... ... 318 A Guide to Emergency Management at State Transportation Agencies • Basic Emergency Operations Plan (BEOP) – The BEOP, the TDOT's emergency operations framework, includes a description of the emergency operations organization, assigned responsibilities, and the direction and control mechanisms. Read the entire page →
From page 319... ... Case Studies 319 The TDOT two-year exercise program is built into the emergency management program. The program requires, for each identified hazard, an exercise be conducted at least once in the two-year cycle. Read the entire page →
From page 320... ... 320 A Guide to Emergency Management at State Transportation Agencies The training need depends on the gap between the number of people that already have the capacity to perform the function and the number that is required. The actual amount of training required depends on function and system complexity. Read the entire page →
From page 321... ... Case Studies 321 1. Training Year 2015 (October 2014 – September 2015) Read the entire page →
From page 322... ... 322 A Guide to Emergency Management at State Transportation Agencies There are currently 19,838 bridges in Tennessee, of which 17,154 are over water and 723 are scour critical. There are also 891 unknown foundation bridges -- 85% of these are locally owned. Read the entire page →
From page 323... ... Case Studies 323 Table 1. TDOT FHWA ER process tracking table. Read the entire page →
From page 324... ... 324 A Guide to Emergency Management at State Transportation Agencies Table 2. FHWA ER project tracking. Read the entire page →
From page 325... ... Case Studies 325 The Interstate Incident Management Plans for each TDOT region will be updated as needed and can be accessed via the following link: https://www.tn.gov/tdot/article/interstate-incident-managementplan#sthash.tlzdM9uN.dpuf Conclusions and Lessons Learned Information regarding TDOT's emergency preparedness plan, emergency training and comprehensive exercise plan, and their key components will be useful for state DOTs seeking to improve their emergency preparedness plans and exercise plans. The topics and templates contained in the components of the TEPP and the CEP may assist state DOTs develop their own emergency plans. Read the entire page →
From page 326... ... 326 A Guide to Emergency Management at State Transportation Agencies Iowa DOT Case Study: FHWA ER and FEMA PA Reimbursement Programs A summary of Iowa DOT's emergency management roles and responsibilities and overview of practices related to the FHWA ER and FEMA PA reimbursement programs are provided in this Case Study. Three technologies used by Iowa DOT for emergency management and FHWA ER and FEMA PA programs are highlighted: • Iowa DOT's real-time weather and operations information that has improved safety for Iowa DOT personnel and the public; • Resource Management System modules created for the FHWA ER and FEMA PA programs that have allowed Iowa DOT to identify and process billings in an efficient and timely manner, and have made it cost-effective for the DOT to recover costs from small disasters; • Electronic Detailed Damage Inspection Reports (DDIRs) Read the entire page →
From page 327... ... Case Studies 327 • Tracking transportation system restoration activities on a statewide basis. • Restricting the use of transportation systems and associated infrastructure by the general public to facilitate emergency response activities and/or address public safety concerns." (Iowa Emergency Response Plan, 2010) Read the entire page →
From page 328... ... 328 A Guide to Emergency Management at State Transportation Agencies FIGURE 1. Screenshot of the Iowa DOT Road Weather Information System. Read the entire page →
From page 329... ... Case Studies 329 Trackaplow and Skyhawk offer lots of detail regarding current truck locations, and what they are doing. Skyhawk also has the ability to summarize fleet usage or create historical reports regarding a truck's whereabouts, which can be used in conjunction with RMS for disaster record keeping. Read the entire page →
From page 330... ... 330 A Guide to Emergency Management at State Transportation Agencies Louisiana Department of Transportation and Development (DOTD) Case Study: Asset Documentation and Tracking, Procedures for Emergency Transportation This case study covers three key lessons to be learned from the Louisiana DOTD related to (1) Read the entire page →
From page 331... ... Case Studies 331 and an operational log at the EOC are utilized. State and agency forms and records are completed to capture the details of what actions were taken and what resources were used." Even during this pre-event stage, DOTD prepares itself to manage resources and monitor them. Read the entire page →
From page 332... ... 332 A Guide to Emergency Management at State Transportation Agencies For the ESF-1 requirements, DOTD uses a GPS tracking system (web-based) provided by the vendor to locate assets in real time as well as recording and reporting on the use of the assets. Read the entire page →
From page 333... ... Case Studies 333 TOOL 4.1.2: PUBLIC ASSISTED EVACUATION PLAN (PAEP) EXAMPLE TIMELINE FOR NOTICE EVENTS PURPOSE: This tool provides a timeline for a PAEP, which should be helpful for planning and responding to an evacuation for a notice event, especially hurricanes and possibly wildfires and tsunamis. Read the entire page →
From page 334... ... 334 A Guide to Emergency Management at State Transportation Agencies Caltrans Case Study: Training and Emergency Management Technology A summary of Caltrans emergency management related training and exercises along with an overview of the technologies utilized for emergency response and recovery are provided in this case study. State Background Caltrans, California's state DOT, with 12 district offices and 22,000 employees, is one of the largest in the United States. Read the entire page →
From page 335... ... Case Studies 335 • Eight California Specialized Training Institute (CSTI) HazMat Technician/Specialist Training • Four CalEMA Safety Assessment Program Evaluator Training for Caltrans Personnel • One CalEMA Disaster Mortuary Operational Response Team (D-MORT) Read the entire page →
From page 336... ... 336 A Guide to Emergency Management at State Transportation Agencies Caltrans uses workshops to deliver all-hazards training and COOP/COG training: each year, Caltrans holds four All-Hazards Training Workshops (one per quarter) and three COOP/COG Workshops. Read the entire page →
From page 337... ... Case Studies 337 services and support to an Incident Command or Unified Command Post. CT SAT COM is a satellite communications system owned, managed, and operated by Caltrans for the purpose of emergency communications within Caltrans and with other agencies. Read the entire page →
From page 338... ... 338 A Guide to Emergency Management at State Transportation Agencies Caltrans Case Study: MPO Emergency Management Coordination Background Regional coordination and planning are essential for effective regional emergency management. MPOs, Regional Councils of Government, and Rural Planning Organizations (RPO) Read the entire page →
From page 339... ... Case Studies 339 The MTC is the MPO responsible for the nine county San Francisco Bay Area region, a region with 7 million people and 101 cities. The Bay Area transportation network consists of 20+ transit agencies and Caltrans, and it is responsible for 7,000 miles of transit routes, 20,000 miles of arterial roads, and 1,400 miles of highway. Read the entire page →

From page 315...

... 315 A P P E N D I X B Case Studies Tennessee DOT Case Study: Emergency Preparedness, Exercise Planning, and Federal Reimbursement Program Practices This case study describes the Tennessee DOT (TDOT) emergency management roles and responsibilities, emergency management plan, and the Comprehensive Exercise Program (CEP)