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Pages 26-50

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From page 26...
... 26 Overview A survey of state practices was conducted to document the practices and processes used by state transportation agencies to identify and evaluate locations damaged by multiple emergency events. The survey also included questions to determine how agencies are incorporating the results of these efforts in asset management and infrastructure investment decisions.
From page 27...
... State of the Practice 27 • Written Procedures and Compliance Processes: Information regarding written procedures, the procedures' compliance, aspects of how the agency's plans have or will incorporate the procedures, and planned enhancements to the procedures. The results of the survey are presented in the rest of this chapter.
From page 28...
... 28 Asset Management Approaches to Identifying and Evaluating Assets Damaged Due to Emergency Events 23 CFR § 667 Analysis Status The second section of the survey pertained to each agency's current status regarding identifying and evaluating facilities damaged by emergency events. Specifically, the survey looked to determine what percentage of each highway network (NHS, non-NHS federal-aid (FA)
From page 29...
... State of the Practice 29 routes, and only six (14%) had completed a full review of the public roads network.
From page 30...
... 30 Asset Management Approaches to Identifying and Evaluating Assets Damaged Due to Emergency Events Figures 3-5 and 3-6 illustrate the completeness and ownership of data used to identify locations damaged by emergency events for the November 23, 2018, deadline. As can be seen in Figure 3-5, a majority of respondents reported having complete data for both president- and governor-declared events through internal and external sources, 28 and 29 agencies (70% and 73%)
From page 31...
... State of the Practice 31 data for the non-FA networks, respectively. One agency (3%)
From page 32...
... 32 Asset Management Approaches to Identifying and Evaluating Assets Damaged Due to Emergency Events or spreadsheets, and hard copy records used to identify locations damaged by emergency events for the November 23, 2018, deadline. An enterprise database is a data management system that can store large interrelated data sets and is accessible by multiple users simultaneously.
From page 33...
... State of the Practice 33 efforts. Consequently, Figure 3-9 has a total of 99 responses.
From page 34...
... 34 Asset Management Approaches to Identifying and Evaluating Assets Damaged Due to Emergency Events Identified Data Elements The next set of questions in the survey discussed the data elements agencies are using to identify damage locations. Figure 3-11 illustrates the data elements used to identify damage locations.
From page 35...
... State of the Practice 35 the Other non-location-based data elements used were the damage cause, the length of closure of access to the asset due to the damage and emergency repair, and the asset bridge or culvert identification number, if available, with the declared event year and name. Earliest Year of Complete Records The next set of questions in the survey determined how long agencies have been keeping complete records of emergency events and damage locations.
From page 36...
... 36 Asset Management Approaches to Identifying and Evaluating Assets Damaged Due to Emergency Events responded to this question. Twenty-nine agencies (69%)
From page 37...
... State of the Practice 37 locations on the NHS network, indicating leadership was shared across these multiple work units. The trend is similar for the non-NHS FA system (Figure 3-15)
From page 38...
... 38 Asset Management Approaches to Identifying and Evaluating Assets Damaged Due to Emergency Events Involved Internal Support Work Units The next question in this section asked agencies to identify the work units involved in their processes. Figures 3-17 to 3-19 illustrate the internal support work units involved.
From page 39...
... State of the Practice 39 Involved External Support Organizations The third question in this section determined the external support organizations involved in identifying and evaluating facilities damaged by emergency events for the NHS network, the non-NHS FA system, and the public roads system. Figures 3-20 to 3-22 illustrate the external support organizations involved.
From page 40...
... 40 Asset Management Approaches to Identifying and Evaluating Assets Damaged Due to Emergency Events Augmenting Staff to Conduct the Analysis The next two questions in this section determined whether any of the agencies have, or plan to, augment the agency staff to conduct this analysis on the NHS and non-NHS networks. All 42 surveyed agencies responded to these questions.
From page 41...
... State of the Practice 41 Developing an Established Criteria The fifth section of the survey collected information regarding the established criteria and techniques to identify locations damaged more than once. The first two questions in this section asked whether agencies had established criteria for determining whether two or more incidents of damage occurred in the same location and what techniques the agencies used to identify the locations damaged more than once.
From page 42...
... 42 Asset Management Approaches to Identifying and Evaluating Assets Damaged Due to Emergency Events The Colorado DOT's bridge and pavement asset managers, under the supervision of the Colorado DOT's Transportation Asset Management Working Committee, engaged in a multistep process to identify repeatedly damaged assets. The effort included – Reviewing requirements under 23 CFR § 667; – Generating a list of the 71 emergency declarations by FEMA within Colorado since 1997; – Reviewing a list of pavement segments falling within the geographic boundaries of each emergency event; – Reviewing a list of bridges and culverts within the geographic boundaries of each emergency event; – Reviewing and documenting the relevant repair and reconstruction projects for bridge, culvert, and pavement segments within the specified geographic boundaries of an emergency event and within one year (12 months)
From page 43...
... State of the Practice 43 • The Washington State DOT asks the following eight questions to assist with a more detailed analysis and to meet the intent of 23 CFR § 667: 1. Has there been more than one qualifying federal ER project in the same location?
From page 44...
... 44 Asset Management Approaches to Identifying and Evaluating Assets Damaged Due to Emergency Events (NHS, non-NHS FA, public roads) by asset owner (state DOT, toll authority, municipal or county)
From page 45...
... State of the Practice 45 It is worth noting that two agencies responded but did not provide a specific count of sites. The first agency provided a note that it had identified 40 total damaged locations across all network types.
From page 46...
... 46 Asset Management Approaches to Identifying and Evaluating Assets Damaged Due to Emergency Events Yes. No, but they will be in the 2019 TAMP submission.
From page 47...
... State of the Practice 47 agencies responded to these questions. Eighteen agencies (43%)
From page 48...
... 48 Asset Management Approaches to Identifying and Evaluating Assets Damaged Due to Emergency Events 42 surveyed agencies provided a single response. As can be seen, the greatest challenges were data availability (16 agencies, 38%)
From page 49...
... State of the Practice 49 The following list provides brief descriptions of some of the key enhancements under development by responding agencies. • Data collection (process improvement or training)
From page 50...
... 50 Asset Management Approaches to Identifying and Evaluating Assets Damaged Due to Emergency Events – Develop a data business plan that will detail roles and responsibilities for data management (from initial data collection to ownership of damaged-asset database)

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