Utilization Measurement and Management of Fleet Equipment (2021) / Chapter Skim
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User Manual for the Utilization Prediction and Management Software P A R T I I I
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C O N T E N T S 49 Chapter 1 Introduction 49 1.1 Background 49 1.2 About this User Manual 49 1.3 UPM Software Capabilities 50 Chapter 2 UPM Software Installation 51 Chapter 3 Distance Matrix Setup 53 Chapter 4 Data Preparation 53 4.1 Dataset Setup 53 4.2 Dataset Configuration 56 Chapter 5 Running UPM Software and Importing Agency Data 56 5.1 Run UPM Software 56 5.2 Import Distance Matrix into UPM Software 56 5.3 Import Equipment-Level Dataset into UPM Software 57 5.4 Import Region-Level Data into UPM Software 63 Chapter 6 Predict Utilization 66 Chapter 7 Utilization Management Processes 66 7.1 Determine Optimal Utilization Values 70 7.2 Define Scenarios 74 7.3 Generate Summary Report 76 Chapter 8 Use Case Example
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49 Introduction 1.1 Background Because of the significant role of equipment fleet in the delivery of agency programs and projects and their significant contribution to capital investments, it is critical to determine the optimal utilization levels and management procedures for equipment fleet. This project has developed a set of utilization measurement and management models and utilization prediction and management (UPM)
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50 Minimum system requirements to run the UPM software are as follows. • Windows – Windows 10 (8u51 and above)
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51 Distance Matrix Setup Users are required to update the distance matrix based on their agency needs before they use the UPM software. The impact of the distance inputs (among different regions)
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52 Figure 2. Location of distance matrices.
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53 Data Preparation Equipment historical costs and usage data are required to help fleet managers determine the optimal utilization measures that find lowest utilization costs. This chapter explains how to prepare and organize the data to make them readable by the UPM software.
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54 Figure 4. Equipment-level dataset location.
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55 10. Purchase cost (Column J)
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56 Once the distance matrix and equipment dataset have been completed, users should import the information into the software. This chapter describes running the UPM software, importing the distance matrix file, and importing the equipment-level dataset or creating a region-level dataset using the UPM software.
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57 window confirming that the data are being processed for the next steps. Note: The duration of the data processing step depends on the size of the dataset and can range from a few seconds to several minutes.
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58 Figure 8. Distance matrix file importing procedure.
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59 Figure 10. The procedure of importing the equipment-level dataset into the UPM software.
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60 Figure 12. Screenshot of the main window when data are imported automatically.
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61 Figure 14. Screenshot of the main window for manual equipment specification input.
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62 equipment is added to the list, users should confirm that the information is correct. Figure 16 shows a screenshot of the main window while data are added manually.
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63 Predict Utilization After the input data are processed in the Input tab, the UPM software can estimate the equipment utilization in each report year in the Utilization Prediction tab. The UPM software extracts the average values of significant factors from the input data to calculate the utilization of the selected equipment.
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64 Figure 18. Screenshot of utilization prediction tab.
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65 Figure 20. Sample estimated utilization report.
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66 This chapter describes how users can find the optimal utilization values and compare them with defined scenarios for different equipment types. 7.1 Determine Optimal Utilization Values Use the following steps to generate the optimal utilization values based on the developed optimization models.
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67 The Analysis Area-Level Cost panel includes the following costs (1 in Figure 27)
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68 Figure 24. Transportation cost matrix importing procedure.
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69 Figure 26. Screenshot of utilization management window when a solution is found.
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70 The description of Region-Level Utilization, Fleet Size, and Cost shown in the table (box 2 in Figure 27) follows.
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71 Figure 32) , and the software marks the infeasible solutions in red (Figure 33)
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72 Figure 32. Screenshot of error message for an infeasible scenario.
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73 Figure 34. Location of the template scenario file.
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74 7.3 Generate Summary Report To export the summary of all optimal and user-defined scenarios into an Excel file, users can click on the Generate Summary Report button. This process creates an Excel file containing reported values in a display table (Figure 39)
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75 Figure 38. Screenshot of message for successfully creating a scenario.
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76 This chapter presents a use case example to illustrate the steps discussed in previous chapters. The input data is provided in the "Example Problems" folder so that the users can follow the same steps and get identical results.
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77 operating cost of $168,812. Both costs are higher than those that were optimally found by the UPM software.
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78 Figure 42. The number of purchased and salvaged equipment units in the user-defined scenario.
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79 Figure 44. Loading the user-defined scenarios.
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80 Figure 46. Management reports in the user-defined scenario.
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81 Figure 48. Equipment-level analysis in the user-defined scenario.
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82 Figure 51. The result of the new scenario.
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Abbreviations and acronyms used without definitions in TRB publications: A4A Airlines for America AAAE American Association of Airport Executives AASHO American Association of State Highway Officials AASHTO American Association of State Highway and Transportation Officials ACI–NA Airports Council International–North America ACRP Airport Cooperative Research Program ADA Americans with Disabilities Act APTA American Public Transportation Association ASCE American Society of Civil Engineers ASME American Society of Mechanical Engineers ASTM American Society for Testing and Materials ATA American Trucking Associations CTAA Community Transportation Association of America CTBSSP Commercial Truck and Bus Safety Synthesis Program DHS Department of Homeland Security DOE Department of Energy EPA Environmental Protection Agency FAA Federal Aviation Administration FAST Fixing America's Surface Transportation Act (2015) FHWA Federal Highway Administration FMCSA Federal Motor Carrier Safety Administration FRA Federal Railroad Administration FTA Federal Transit Administration HMCRP Hazardous Materials Cooperative Research Program IEEE Institute of Electrical and Electronics Engineers ISTEA Intermodal Surface Transportation Efficiency Act of 1991 ITE Institute of Transportation Engineers MAP-21 Moving Ahead for Progress in the 21st Century Act (2012)
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