Practices in Airport Emergency Plans (2021) / Chapter Skim
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Pages 16-36
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16 Current Airport Emergency Plan Practices This chapter interprets the data and results collected from three different methods: group discussion during a plenary session at the AAAE International Airport Emergency Management Conference in Chicago, Illinois, survey results from an online survey provided to airports of all sizes and types throughout the United States, and phone interviews with seven airports providing input into their AEP practices. AAAE International Airport Emergency Management Conference, Plenary Session During the 2019 AAAE International Airport Emergency Management Conference in Chicago, Illinois, July 16–18, 2019, a plenary panel session was held on Tuesday, July 16, from 2:30 p.m.
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Current Airport Emergency Plan Practices 17 to keep up-to-date and has made it more difficult to ensure stakeholders understand their roles and responsibilities as outlined in the large document. Some airport conference attendees reported that the AEP is regularly updated simply because of regulatory requirements.
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18 Practices in Airport Emergency Plans Figure 3. Question 1.
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Current Airport Emergency Plan Practices 19 • Fairbanks International Airport (FAI) • Fort Lauderdale-Hollywood International Airport (FLL)
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20 Practices in Airport Emergency Plans another update to the AC. Respondents indicated that airports could take more ownership of creating necessary plans, annexes, or complementary procedures to the AEP beyond what the AC requires.
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Current Airport Emergency Plan Practices 21 Updating the AEP is a challenge and does not provide any value added to our response or recovery efforts. 2.95 The AEP checks a box and nothing more.
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22 Practices in Airport Emergency Plans A total of 41% of respondents agreed or strongly agreed that their airport's AEP is sufficient as a response document for the airport, while 34% disagreed or strongly disagreed. A total of 23% remained neutral on the question.
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Current Airport Emergency Plan Practices 23 "The major success when updating our AEP is the collaboration of all of our stakeholders. I ensure that each department/agency that has a role in the AEP is present for the discussion, and that we solicit honest feedback from each regarding what the AEP says they will do.
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24 Practices in Airport Emergency Plans want a comprehensive, all-hazards plan. At least one airport indicated senior leadership was concerned about the liability of a more comprehensive plan, indicating a more comprehensive plan may have implications if the airport does not follow through with everything in the plan, be it from lack of resources, ability, or for any other reason.
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Current Airport Emergency Plan Practices 25 Again, based on these responses, airports have developed alternative practices to close gaps they've identified, such as developing all-hazards plans, checklists, and reference guides consolidating the AEP information, and pulling stakeholders together to meet regularly for AEP updates, either from exercises, real-world events, or the required annual review. Some of these successful practices are discussed in-depth in Chapter 4, Case Examples.
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26 Practices in Airport Emergency Plans • Lack of Familiarity with Roles and Responsibilities/Understanding of the AEP – There is lack of familiarity with the AEP by the airport community. – Personnel may conduct activities they deem to be useful or necessary without adhering to the roles and responsibilities listed in the AEP; or personnel may voluntarily respond without being activated or asked for.
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Current Airport Emergency Plan Practices 27 How Can Airports Make the AEP Actionable and Relevant? In Question 35, "What are ways airports can make the AEP actionable and relevant to the myriad of stakeholders?
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28 Practices in Airport Emergency Plans Development of Annexes, Plans, SOPs, or Checklists Respondents indicated they have created a multitude of AEP annexes to address their challenges; most specifically, that the AEP does not speak to all-hazards and threats the airport could face. Respondents indicated that they have developed the following annexes, plans, SOPs, or checklists: • Active Assailant Plan • Active Shooter Plan • Active Threat • Administration Facility Evacuation Plans • Air National Guard Letter of Agreement (LOA)
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Current Airport Emergency Plan Practices 29 • Irregular Operations (IROPS) • Landside Emergencies • LOA on Emergency Response Between Agencies • Mass Care Plan • Mass Casualty • Mass Evacuation • Media Plan • Minor Medical Incident • Mutual Aid Plan • Pandemic • Power Outages (not just for airfield)
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30 Practices in Airport Emergency Plans Question 17 also asked the respondents to list other methods not previously mentioned for determining development of an annex and/or plan. Responses ranged from "to save time in the AEP review and update process," to "public outcry.
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Current Airport Emergency Plan Practices 31 Answer Choices Responses (%) Airport Operations 87.10 Law Enforcement 87.10 Fire Department 90.32 Administration 45.16 Information Technology 45.16 Corporate/HQ 16.13 Executives 35.48 Finance 22.58 Airlines 64.52 Tenants 58.06 Airport Volunteer Groups 25.81 Local Jurisdictions 38.71 CBP 48.39 TSA 54.84 FAA 41.94 ATCT 32.26 FBI 41.94 NTSB 19.35 Other (Federal)
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32 Practices in Airport Emergency Plans Socializing the Plan Once the plan is finalized and has received FAA approval, it is ready to be rolled out for training, exercising, and implementation. Methods for sharing the plan differ, as illustrated in Table 4.
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Current Airport Emergency Plan Practices 33 unmanned aerial system programs to discuss drone technology; and the FAA Flight Standards District Office (FSDO) to discuss recreational and commercial drone regulations.
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34 Practices in Airport Emergency Plans plans are integrated. They have worked to "deconflict" discrepancies, while communicating needs and expectations.
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Current Airport Emergency Plan Practices 35 Of the airports who responded to the survey, 56% have had an opportunity to test and validate their plans using a combination of seminars, workshops, tabletops, games, drills, functional exercises, and full-scale exercises.
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36 Practices in Airport Emergency Plans while others are included in the AEP revisions and submitted with the next annual update. When asked how they have been incorporated, respondents gave the following replies: "We update and change the plan after major mitigation plans have been created and/or when new major initiatives have been put into place to close a gap." "Updated our Communicable Disease Plan, Evacuation Plan, and Fuel Farm Fire Plan." "It appears to be too much of a ‘lift' to make the wholesale changes to the AEP, so we incorporate them into other, more functional plans." "The few updates that have occurred were token changes; none of the needed major updates have been made." "Tasks were moved to more appropriate areas." "Lessons learned get captured by all AEP review stakeholders as the year progresses, including Emergency Preparedness as the coordinator of this process -- and they get woven into the AEP as appropriate.
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