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Pages 10-33

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From page 10...
... 10 Results of the Survey Questionnaire As noted in Chapter 1, an online survey questionnaire was built in Alchemer (formerly SurveyGizmo) and distributed by email to the membership of the AASHTO COM and NAATSHO.
From page 11...
... Results of the Survey Questionnaire 11   and audit issues related to employee safety. SMSs allow safety and health divisions in DOTs to become more agile, effective, and knowledgeable about the safety of employees.
From page 12...
... 12 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Figure 3.3. Map of DOTs with approximate number of maintenance employees; n = 41.
From page 13...
... Results of the Survey Questionnaire 13   3.1.2 SMS Usage Timeline For DOTs with an SMS, a question was asked related to the number of years of use. The results are presented in Figure 3.5 and show that 11 DOTs have been using such a system for more than 10 years.
From page 14...
... 14 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety 3.2.1 SMS Components, Elements, and Characteristics Respondents were asked what components, elements, or characteristics of safety management are included in their SMS. Figure 3.7 reports the results.
From page 15...
... Results of the Survey Questionnaire 15   89% 48% 44% 41% 41% 33% 26% 19% 15% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% R ep or tin g, D oc um en ta tio n, an d A rc hi vi ng H az ar d Id en tif ic at io n H az ar d Pr ev en tio n an d C on tro l W or ks ite A na ly si s Sa fe ty a nd H ea lth T ra in in g an d C om pe te nc e Ev al ua tio n an d C on tin uo us Im pr ov em en t Em pl oy ee E ng ag em en t M an ag em en t L ea de rs hi p O th er - W rit e In Pe rc en ta ge 56% 48% 41% 37% 22% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Uses Excel spreadsheets Integrates data management systems Single point of access (i.e. one log-in portal)
From page 16...
... 16 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety system, 30% enter through an Excel spreadsheet or similar software, 30% collect data on paper and then scan it into a PDF, 19% enter data through a mobile application, and 11% collect data on paper and archive the paper. A total of 7% selected "Other" and noted SharePoint forms or a generic electronic system as the data entry method (see Figure 3.10)
From page 17...
... Results of the Survey Questionnaire 17   70% 41% 30% 30% 19% 11% 7% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Th ro ug h a w eb -b as ed p or ta l D at a co lle ct ed o n pa pe r a nd th en m an ua lly e nt er ed in to e le ct ro ni c sy st em Th ro ug h a M ic ro so ft Ex ce l sp re ad sh ee t o r s im ila r s of tw ar e D at a co lle ct ed o n pa pe r a nd th en sc an ne d to a P D F Th ro ug h a m ob ile a pp D at a co lle ct ed o n pa pe r a nd ar ch iv ed O th er - W rit e In Pe rc en ta ge 89% 67% 33% 30% 26% 22% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Sa fe ty C oo rd in at or /S af et y M an ag er or e qu iv al en t M ai nt en an ce Su pe rin te nd en t/S up er vi so r o r eq ui va le nt M ai nt en an ce E ng in ee r/M an ag er o r eq ui va le nt O th er - W rit e In Sa fe ty E xe cu tiv e or e qu iv al en t M ai nt en an ce W or ke r Pe rc en ta ge Figure 3.10. SMS data entry method; n = 27.
From page 18...
... 18 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety 89% 37% 22% 4% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Kept within the SMS infrastructure Exported to CSV, PDF, or other electronic records Printed for hard-copy records Other - Write In Pe rc en ta ge 65% 62% 54% 39% 35% 15% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Incident investigation reports Workers' compensation reports OSHA 300 logs Training records Other - Write In Behavior observation reports Pe rc en ta ge Figure 3.12. SMS data retention methods; n = 27.
From page 19...
... Results of the Survey Questionnaire 19   3.3 Feedback on Performance for SMS User DOTs This section summarizes the respondents' experience with SMSs. The section also reports their perceptions of the benefits, challenges, and satisfaction with their SMSs.
From page 20...
... 20 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety self-address or post the information as a requirement without the expectation of action (7%)
From page 21...
... Results of the Survey Questionnaire 21   15% 22% 33% 33% 37% 41% 56% 59% 63% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Lower insurance premiums Other - Write In Improved health and safety performance according to leading indicators (e.g. participation in safety committees)
From page 22...
... 22 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety While costs were the least frequently noted challenges, they did show up in the form of cost for system development (23%) and for system maintenance (23%)
From page 23...
... Results of the Survey Questionnaire 23   15% 22% 30% 30% 37% 37% 41% 44% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Other - Write In Executive management support for safety and the SMS Goals for the SMS Roles and responsibilities for corrective actions The contents of the SMS Roles and responsibilities for data management Roles and responsibilities for data entry To my knowledge, no policy manual documents SMSs Percentage Safety Coordinator/Safety Manager or equivalent 41% Maintenance Superintendent/Supervisor or equivalent 15% There is no formal assigned responsibility based on job description 15% Safety Executive or equivalent 11% Other Write In 11% Maintenance Engineer/Manager or equivalent 7% Figure 3.20. Written language in policy manuals regarding SMS; n = 27.
From page 24...
... 24 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety safety and health or an equivalent (48%)
From page 25...
... Results of the Survey Questionnaire 25   93% 86% 71% 71% 64% 50% 50% 36% 7% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% W or ks ite A na ly si s H az ar d Id en tif ic at io n H az ar d Pr ev en tio n an d C on tro l Sa fe ty a nd H ea lth T ra in in g an d C om pe te nc e R ep or tin g, D oc um en ta tio n, a nd A rc hi vi ng M an ag em en t L ea de rs hi p Em pl oy ee E ng ag em en t Ev al ua tio n an d C on tin uo us Im pr ov em en t O th er - W rit e In Pe rc en ta ge Figure 3.23. Components, elements, or characteristics of a DOT Safety Program; n = 14.
From page 26...
... 26 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety 3.5.3 Safety Information Data Capture and Responsibilities DOTs that lack a formal SMS have few ways to capture safety-related information. Slightly over half collect data on paper and then scan it to a PDF (see Figure 3.25)
From page 27...
... Results of the Survey Questionnaire 27   86% 64% 36% 36% 29% 7% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Sa fe ty C oo rd in at or /S af et y M an ag er or e qu iv al en t M ai nt en an ce Su pe rin te nd en t/S up er vi so r o r eq ui va le nt M ai nt en an ce w or ke r M ai nt en an ce E ng in ee r/M an ag er o r eq ui va le nt Sa fe ty E xe cu tiv e or e qu iv al en t O th er - W rit e In Pe rc en ta ge Figure 3.26. Safety data collection responsibility; n = 14.
From page 28...
... 28 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety 3.5.6 Safety Data Entry and Access Frequency The frequency with which these DOTs enter safety data and access safety data for decision making varies, especially when compared to DOTs that have an SMS (Figure 3.14 and Figure  3.15)
From page 29...
... Results of the Survey Questionnaire 29   3.6 Feedback on Performance for DOTs Without an SMS This section summarizes respondents' experiences with collecting safety-related information and reports respondents' perceptions of the benefits, challenges, and satisfaction with collecting safety-related information for maintenance workers in their current programs. 3.6.1 Safety Information Deployment When safety information is collected for maintenance workers, most DOTs will distribute that information to a safety coordinator or safety manager for their reference (86%)
From page 30...
... 30 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety 86% 64% 57% 57% 14% 14% 7% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% In fo rm at io n pr ov id ed to S af et y C oo rd in at or /S af et y M an ag er In fo rm at io n pr ov id ed to M ai nt en an ce E ng in ee r/M an ag er w ith re sp on si bi lit y fo r c or re ct iv e ac tio ns In fo rm at io n pr ov id ed to S af et y C oo rd in at or /S af et y M an ag er w ith re sp on si bi lit y fo r c or re ct iv e ac tio ns In fo rm at io n pr ov id ed to M ai nt en an ce E ng in ee r/M an ag er In fo rm at io n po st ed fo r e m pl oy ee s t o se e an d se lfad dr es s In fo rm at io n is c ol le ct ed a s a re qu ire m en t.
From page 31...
... Results of the Survey Questionnaire 31   struggles with integrating the information into operational procedures (64%) , building internal support (43%)
From page 32...
... 32 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety 3.7.1 Documented Language in Policy Manual Regarding Safety Information Policy language for DOTs without an SMS, related to tracking and managing safety information, varies from policy language that might exist for an SMS specifically (recall Figure 3.20)
From page 33...
... Results of the Survey Questionnaire 33   Figure 3.37. Division responsible for managing safety; n = 14.

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