Use of Safety Management Systems in Managing Highway Maintenance Worker Safety (2022) / Chapter Skim
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From page 78... ...
78 Survey Results A P P E N D I X B Some percentages in tables and figures that follow may differ slightly due to rounding.
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Survey Results 79 2. What department of transportation (DOT)
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80 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Kentucky 2.4% 1 Louisiana 2.4% 1 Maine 2.4% 1 Maryland 2.4% 1 Michigan 2.4% 1 Minnesota 2.4% 1 Mississippi 2.4% 1 Missouri 2.4% 1 Montana 2.4% 1 Nebraska 2.4% 1 Nevada 2.4% 1 New Hampshire 2.4% 1 New Jersey 2.4% 1 New Mexico 2.4% 1 New York 2.4% 1 North Dakota 2.4% 1 Ohio 2.4% 1
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Survey Results 81 South Carolina 2.4% 1 South Dakota 2.4% 1 Tennessee 2.4% 1 Texas 2.4% 1 Utah 2.4% 1 Virginia 2.4% 1 Washington State 2.4% 1 West Virginia 2.4% 1 Wisconsin 2.4% 1 Wyoming 2.4% 1 Total 41
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82 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety 3. What division do you work for within your agency?
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Survey Results 83 Other -- Write in Count Admin Services -- Safety 1 Administrative Services 1 Chief Engineer 1 Occupational Health and Safety 1 Office of Homeland Security and Occupational Safety 1 Safety and Emergency Management 1 Safety, Security, and Emergency Management 1 Total 7 What department of transportation (DOT) do you work for?
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84 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Colorado Employee Safety Connecticut Other -- Write in Occupational Health and Safety Delaware Maintenance Georgia Human Resources Hawaii Maintenance Idaho Employee Safety Indiana Employee Safety Iowa Other -- Write in Administrative Services Kansas Employee Safety Kentucky Employee Safety Louisiana Employee Safety Maine Human Resources Maryland Other -- Write in Office of Homeland Security and Occupational Safety Michigan Employee Safety Minnesota Employee Safety Mississippi Other -- Write in Chief Engineer Missouri Other -- Write in Safety and Emergency Management Montana Employee Safety Nebraska Human Resources Nevada Human Resources New Hampshire Maintenance
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Survey Results 85 New Jersey Employee Safety New Mexico Human Resources New York Employee Safety North Dakota Maintenance Ohio Employee Safety South Carolina Employee Safety South Dakota Employee Safety Tennessee Employee Safety Texas Employee Safety Utah Employee Safety Virginia Other -- Write in Safety, Security, and Emergency Management Washington Human Resources West Virginia Employee Safety Wisconsin Maintenance Wyoming Employee Safety
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86 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety 4. What is an approximate number of the maintenance employees in your DOT?
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Survey Results 87 State DOT What is an approximate number of the maintenance employees in your DOT? Alabama 1,000–4,999 Alaska 1,000–4,999 Arizona 1,000–4,999 Arkansas 1,000–4,999 California 1,000–4,999 Colorado 1,000–4,999 Connecticut 1,000–4,999 Delaware Less than 1,000 Georgia 1,000–4,999 Hawaii Less than 1,000 Idaho Less than 1,000 Indiana 1,000–4,999 Iowa 1,000–4,999 Kansas 1,000–4,999 Kentucky 1,000–4,999 Louisiana 1,000–4,999 Maine 1,000–4,999 Maryland 1,000–4,999 Michigan Less than 1,000
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88 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Minnesota 1,000–4,999 Mississippi 1,000–4,999 Missouri 1,000–4,999 Montana 1,000–4,999 Nebraska 1,000–4,999 Nevada Less than 1,000 New Hampshire Less than 1,000 New Jersey 1,000–4,999 New Mexico 1,000–4,999 New York 5,000–9,999 North Dakota Less than 1,000 Ohio 1,000–4,999 South Carolina 1,000–4,999 South Dakota Less than 1,000 Tennessee 1,000–4,999 Texas More than 10,000 Utah Less than 1,000 Virginia 1,000–4,999 Washington 1,000–4,999 West Virginia 5,000–9,999 Wisconsin Less than 1,000 Wyoming Less than 1,000
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Survey Results 89 5. For the purpose of this survey, safety management systems (SMSs)
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90 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety 6. Approximately how many years has your DOT been using an SMS?
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Survey Results 91 7. How was your SMS developed?
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92 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety State DOT Does your DOT currently use, or has it previously used, a safety management system (SMS) to record, manage, and analyze safety-related data with your maintenance employees?
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Survey Results 93 Indiana Yes > 5–10 years In-house Iowa Yes > 10 years Other -- Write in Started as inhouse and recently converted to a commercial product customized for us Kansas Yes > 10 years In-house Kentucky No Louisiana Yes > 5–10 years Commercial product customized for your DOT Maine Yes > 3–5 years In-house Maryland No Michigan No Minnesota Yes 1–3 years In-house Mississippi Yes > 3–5 years In-house Missouri No 1–3 years In-house Montana Yes > 5–10 years Other -- Write in We use a combination of in-house Excel spreadsheets and iAuditor programs Nebraska Yes > 5–10 years In-house
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94 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Nevada Yes > 10 years In-house New Hampshire No New Jersey No New Mexico Yes 1–3 years In-house New York Yes > 10 years Commercial product purchased off the shelf (i.e., as-is EHS software) North Dakota Yes > 10 years In-house Ohio No South Carolina Yes > 10 years In-house South Dakota Yes > 10 years In-house Tennessee Yes 1–3 years In-house Texas Yes > 3–5 years Commercial product customized for your DOT Utah Yes > 3–5 years In-house Virginia Yes > 3–5 years In-house Washington No West Virginia No Wisconsin No Wyoming Yes 1–3 years In-house
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Survey Results 95 8. What is included in the written language of your DOT's policy manual(s)
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96 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Roles and responsibilities for data management 37.0% 10 Roles and responsibilities for corrective actions 29.6% 8 To my knowledge, no policy manual documents SMSs 44.4% 12 Other -- Write in 14.8% 4 State DOT What is included in the written language of your DOT's policy manual(s) regarding SMSs?
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Survey Results 97 Delaware To my knowledge, no policy manual documents SMSs Georgia To my knowledge, no policy manual documents SMSs, Other -- Write in: Executives support performance metrics manually manipulated and entered into another division's tool Hawaii Idaho Indiana The contents of the SMS, Roles and responsibilities for data entry, Roles and responsibilities for data management, Roles and responsibilities for corrective actions Iowa To my knowledge, no policy manual documents SMSs Kansas To my knowledge, no policy manual documents SMSs Kentucky Louisiana The contents of the SMS, Goals for the SMS, Roles and responsibilities for data entry, Roles and responsibilities for data management Maine To my knowledge, no policy manual documents SMSs Maryland Michigan Minnesota Executive management support for safety and the SMS, Goals for the SMS, Roles and responsibilities for data entry, Roles and responsibilities for data management, Roles and responsibilities for corrective actions Mississippi To my knowledge, no policy manual documents SMSs Missouri Montana To my knowledge, no policy manual documents SMSs Nebraska Roles and responsibilities for data entry
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98 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Nevada The contents of the SMS, Executive management support for safety and the SMS, Goals for the SMS, Roles and responsibilities for data entry, Roles and responsibilities for data management, Roles and responsibilities for corrective actions New Hampshire New Jersey New Mexico To my knowledge, no policy manual documents SMSs New York To my knowledge, no policy manual documents SMSs North Dakota To my knowledge, no policy manual documents SMSs Ohio South Carolina Other -- Write in: Instructions for entering data South Dakota The contents of the SMS, Executive management support for safety and the SMS, Goals for the SMS, Roles and responsibilities for data entry, Roles and responsibilities for data management, Roles and responsibilities for corrective actions Tennessee To my knowledge, no policy manual documents SMSs Texas To my knowledge, no policy manual documents SMSs Utah The contents of the SMS, Executive management support for safety and the SMS, Goals for the SMS, Roles and responsibilities for data entry, Roles and responsibilities for data management, Roles and responsibilities for corrective actions Virginia The contents of the SMS, Executive management support for safety and the SMS, Goals for the SMS, Roles and responsibilities for data entry, Roles and responsibilities for data management, Roles and responsibilities for corrective actions Washington West Virginia Wisconsin Wyoming Other -- Write in: We developed a 5-year plan that gets updated yearly. We started in 2020.
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Survey Results 99 9. Which of the following components, elements, or characteristics of an SMS are in your system?
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100 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Employee Engagement 25.9% 7 Evaluation and Continuous Improvement 33.3% 9 Reporting, Documentation, and Archiving 88.9% 24 Other -- Write in 14.8% 4 State DOT Which of the following components, elements, or characteristics of an SMS are in your system? Select all that apply.
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From page 101... ...
Survey Results 101 Hawaii Idaho Indiana Hazard Prevention and Control; Evaluation and Continuous Improvement; Reporting, Documentation, and Archiving Iowa Reporting, Documentation, and Archiving Kansas Reporting, Documentation, and Archiving Kentucky Louisiana Worksite Analysis; Hazard Identification; Employee Engagement; Reporting, Documentation, and Archiving Maine Safety and Health Training and Competence; Reporting, Documentation, and Archiving Maryland Michigan Minnesota Hazard Identification; Hazard Prevention and Control; Evaluation and Continuous Improvement; Reporting, Documentation, and Archiving Mississippi Worksite Analysis; Safety and Health Training and Competence; Reporting, Documentation, and Archiving; Other -- Write in: Daily safety huddles; injury data; incident, near-miss investigation; work analysis but with no safety aspect included Missouri Montana Worksite Analysis, Hazard Identification, Hazard Prevention and Control Nebraska Other -- Write in: Safety incidents Nevada Management Leadership, Worksite Analysis, Hazard Identification, Hazard Prevention and Control, Safety and Health Training and Competence, Employee Engagement, Evaluation and Continuous Improvement, Reporting, Documentation, and Archiving
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102 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety New Hampshire New Jersey New Mexico Hazard Identification; Employee Engagement; Reporting, Documentation, and Archiving New York Worksite Analysis; Hazard Identification; Hazard Prevention and Control; Reporting, Documentation, and Archiving North Dakota Worksite Analysis; Hazard Identification; Hazard Prevention and Control; Safety and Health Training and Competence; Reporting, Documentation, and Archiving Ohio South Carolina Reporting, Documentation, and Archiving South Dakota Reporting, Documentation, and Archiving Tennessee Safety and Health Training and Competence; Reporting, Documentation, and Archiving Texas Reporting, Documentation, and Archiving Utah Management Leadership; Worksite Analysis; Hazard Identification; Hazard Prevention and Control; Safety and Health Training and Competence; Employee Engagement; Evaluation and Continuous Improvement; Reporting, Documentation, and Archiving Virginia Management Leadership; Worksite Analysis; Hazard Identification; Hazard Prevention and Control; Safety and Health Training and Competence; Employee Engagement; Evaluation and Continuous Improvement; Reporting, Documentation, and Archiving Washington West Virginia Wisconsin Wyoming Management Leadership; Worksite Analysis; Hazard Identification; Hazard Prevention and Control; Safety and Health Training and Competence; Employee Engagement; Evaluation and Continuous Improvement; Reporting, Documentation, and Archiving
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Survey Results 103 10. What operational characteristics are in your SMS?
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104 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety State DOT What operational characteristics are in your SMS? Select all that apply.
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Survey Results 105 Maine Uses Excel spreadsheets, Other -- Write in: Learning Management System Maryland Michigan Minnesota Uses Excel spreadsheets, Integrates data management systems, An enterprise-wide system, Single point of access (i.e., one log-in portal) Mississippi Other -- Write in: not sure; programs developed by Information Systems Missouri Montana Uses Excel spreadsheets, Other -- Write in: iAuditor systems Nebraska Uses Excel spreadsheets, Integrates data management systems Nevada Uses Excel spreadsheets, Integrates data management systems New Hampshire New Jersey New Mexico Uses Excel spreadsheets, An enterprise-wide system New York Integrates data management systems, An enterprise-wide system, Single point of access (i.e., one log-in portal)
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106 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Texas Uses Excel spreadsheets, Integrates data management systems, An enterprise-wide system, Single point of access (i.e., one log-in portal) Utah Single point of access (i.e., one log-in portal)
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Survey Results 107 11. What information can be recorded, tracked, or available within your SMS?
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108 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Training Records 38.5% 10 Training Guides 23.1% 6 Policy Manuals 23.1% 6 Other -- Write in 23.1% 6 State DOT What information can be recorded, tracked, or available within your SMS? Select all that apply.
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From page 109... ...
Survey Results 109 Iowa Incident Occurrence, Incident Investigations Kansas Incident Occurrence, Other -- Write in: PPE, body part, description of what happened Kentucky Louisiana Incident Occurrence, Incident Investigations Maine Incident Occurrence, Training Records, Policy Manuals, Other – Write in: Separate systems used Maryland Michigan Minnesota Incident Occurrence, Incident Investigations, Toolbox Talks/Pre-Job Briefings, Training Records, Training Guides, Policy Manuals Mississippi Incident Occurrence, Incident Investigations, Near Misses, Toolbox Talks/Pre-Job Briefings, Training Records Missouri Montana Incident Occurrence, Incident Investigations, Other -- Write in: JSAs, facility inspections Nebraska Incident Occurrence Nevada Incident Occurrence, Incident Investigations, Behavior Observations, Near Misses, Toolbox Talks/Pre-Job Briefings, Training Records, Training Guides, Policy Manuals New Hampshire New Jersey New Mexico Incident Occurrence, Near Misses, Other -- Write in: Specific codes assigned to occurrences New York Incident Occurrence, Incident Investigations, Behavior Observations, Near Misses
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110 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety North Dakota Incident Occurrence, Incident Investigations, Near Misses, Toolbox Talks/Pre-Job Briefings, Training Records, Training Guides, Policy Manuals Ohio South Carolina Incident Occurrence, Incident Investigations South Dakota Incident Occurrence, Other -- Write in: Reports Tennessee Incident Occurrence, Incident Investigations, Near Misses Texas Incident Occurrence, Incident Investigations Utah Incident Occurrence, Incident Investigations, Near Misses Virginia Incident Occurrence, Incident Investigations, Behavior Observations, Near Misses, Toolbox Talks/Pre-Job Briefings, Training Records, Training Guides, Policy Manuals Washington West Virginia Wisconsin Wyoming Incident Occurrence
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Survey Results 111 12. How is data entered into the SMS?
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112 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Data collected on paper and then scanned to a PDF 29.6% 8 Data collected on paper and archived 11.1% 3 Other -- Write in 7.4% 2 State DOT How is data entered into the SMS? Select all that apply.
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From page 113... ...
Survey Results 113 Hawaii Idaho Indiana Through a web-based portal Iowa Through a web-based portal Kansas Through a web-based portal, Data collected on paper and then manually entered into electronic system Kentucky Louisiana Through a mobile app, Through a web-based portal Maine Through a Microsoft Excel spreadsheet or similar software, Data collected on paper and then manually entered into electronic system Maryland Michigan Minnesota Through a web-based portal Mississippi Through a web-based portal, Data collected on paper and then scanned to a PDF Missouri Montana Through a web-based portal, Through a Microsoft Excel spreadsheet or similar software Nebraska Other -- Write in: An electronic system, then reported out Nevada Through a web-based portal, Through a Microsoft Excel spreadsheet or similar software, Data collected on paper and then manually entered into electronic system, Data collected on paper and then scanned to a PDF, Data collected on paper and archived New Hampshire New Jersey
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114 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety New Mexico Through a web-based portal New York Through a mobile app, Through a web-based portal, Data collected on paper and then manually entered into electronic system, Data collected on paper and then scanned to a PDF, Data collected on paper and archived North Dakota Through a web-based portal, Through a Microsoft Excel spreadsheet or similar software Ohio South Carolina Data collected on paper and then manually entered into electronic system, Data collected on paper and then scanned to a PDF South Dakota Data collected on paper and then manually entered into electronic system Tennessee Through a web-based portal, Other -- Write in: SharePoint forms Texas Through a web-based portal Utah Through a mobile app, Through a web-based portal Virginia Through a mobile app, Through a web-based portal, Data collected on paper and then scanned to a PDF Washington West Virginia Wisconsin Wyoming Through a Microsoft Excel spreadsheet or similar software
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Survey Results 115 13. Who is responsible for the data entered into the SMS?
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116 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Maintenance Engineer/Manager or equivalent 33.3% 9 Other -- Write in 29.6% 8 State DOT Who is responsible for the data entered into the SMS? Select all that apply.
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From page 117... ...
Survey Results 117 Idaho Indiana Maintenance Superintendent/Supervisor or equivalent, Safety Coordinator/Safety Manager or equivalent, Safety Executive or equivalent, Maintenance Engineer/Manager or equivalent Iowa Maintenance Superintendent/Supervisor or equivalent, Safety Coordinator/Safety Manager or equivalent Kansas Maintenance Superintendent/Supervisor or equivalent, Safety Coordinator/Safety Manager or equivalent, Other -- Write in: HRP Kentucky Louisiana Maintenance Superintendent/Supervisor or equivalent, Safety Coordinator/Safety Manager or equivalent, Safety Executive or equivalent, Maintenance Engineer/Manager or equivalent Maine Other -- Write in: Human Resource Specialist and Office Admins Maryland Michigan Minnesota Maintenance Worker, Maintenance Superintendent/Supervisor or equivalent, Safety Coordinator/Safety Manager or equivalent Mississippi Maintenance Superintendent/Supervisor or equivalent, Safety Coordinator/Safety Manager or equivalent, Other -- Write in: Admins working with safety officers; human resources personnel Missouri Montana Safety Coordinator/Safety Manager or equivalent Nebraska Maintenance Superintendent/Supervisor or equivalent, Other -- Write in: Supervisors Nevada Maintenance Superintendent/Supervisor or equivalent, Safety Coordinator/Safety Manager or equivalent, Maintenance Engineer/Manager or equivalent
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From page 118... ...
118 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety New Hampshire New Jersey New Mexico Safety Coordinator/Safety Manager or equivalent New York Maintenance Superintendent/Supervisor or equivalent, Safety Coordinator/Safety Manager or equivalent, Safety Executive or equivalent, Maintenance Engineer/Manager or equivalent North Dakota Maintenance Worker, Maintenance Superintendent/Supervisor or equivalent, Safety Coordinator/Safety Manager or equivalent Ohio South Carolina Safety Coordinator/Safety Manager or equivalent, Maintenance Engineer/Manager or equivalent South Dakota Maintenance Superintendent/Supervisor or equivalent, Safety Coordinator/Safety Manager or equivalent, Other -- Write in: Area Secretaries Tennessee Maintenance Superintendent/Supervisor or equivalent, Safety Coordinator/Safety Manager or equivalent, Maintenance Engineer/Manager or equivalent Texas Maintenance Worker, Maintenance Superintendent/Supervisor or equivalent, Safety Coordinator/Safety Manager or equivalent, Safety Executive or equivalent, Maintenance Engineer/Manager or equivalent Utah Safety Coordinator/Safety Manager or equivalent Virginia Maintenance Worker, Maintenance Superintendent/Supervisor or equivalent, Safety Coordinator/Safety Manager or equivalent, Safety Executive or equivalent, Maintenance Engineer/Manager or equivalent Washington West Virginia Wisconsin Wyoming Safety Coordinator/Safety Manager or equivalent
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Survey Results 119 14. How does your DOT retain the safety data?
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120 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety State DOT How does your DOT retain the safety data? Select all that apply.
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From page 121... ...
Survey Results 121 Michigan Minnesota Exported to CSV, PDF, or other electronic records Mississippi Kept within the SMS infrastructure Missouri Montana Kept within the SMS infrastructure; Exported to CSV, PDF, or other electronic records Nebraska Kept within the SMS infrastructure; Exported to CSV, PDF, or other electronic records Nevada Kept within the SMS infrastructure; Exported to CSV, PDF, or other electronic records; Printed for hard-copy records New Hampshire New Jersey New Mexico Kept within the SMS infrastructure; Exported to CSV, PDF, or other electronic records New York Kept within the SMS infrastructure, Printed for hard-copy records North Dakota Kept within the SMS infrastructure Ohio South Carolina Kept within the SMS infrastructure South Dakota Kept within the SMS infrastructure Tennessee Kept within the SMS infrastructure; Exported to CSV, PDF, or other electronic records Texas Kept within the SMS infrastructure Maryland
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122 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Washington West Virginia Wisconsin Wyoming Kept within the SMS infrastructure Utah Kept within the SMS infrastructure Virginia Kept within the SMS infrastructure
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Survey Results 123 15. What types of safety-related reports are generated?
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124 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety State DOT What types of safety-related reports are generated? Select all that apply.
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Survey Results 125 Maryland Michigan Minnesota Training records, Incident investigation reports, Workers' compensation reports Mississippi Training records, Incident investigation reports, Workers' compensation reports, Other -- Write in: Safety huddle reports; maintenance function data Missouri Montana OSHA 300 logs, Incident investigation reports, Workers' compensation reports, Other -- Write in: JSAs and facility inspection reports Nebraska Nevada OSHA 300 logs, Training records, Behavior observation reports, Incident investigation reports, Workers' compensation reports New Hampshire New Jersey New Mexico Other -- Write in: Accident code trending New York OSHA 300 logs, Behavior observation reports, Incident investigation reports North Dakota Training records, Incident investigation reports, Workers' compensation reports Ohio South Carolina OSHA 300 logs, Workers' compensation reports, Other -- Write in: Fleet safety reports South Dakota Other -- Write in: Incident information; currently not able to add investigation information
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From page 126... ...
126 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Tennessee OSHA 300 logs, Training records, Incident investigation reports, Other -- Write in: Monthly property damage and injury data Texas Incident investigation reports, Workers' compensation reports Utah OSHA 300 logs, Incident investigation reports, Workers' compensation reports Virginia OSHA 300 logs, Training records, Behavior observation reports, Incident investigation reports, Workers' compensation reports Washington West Virginia Wisconsin Wyoming OSHA 300 logs
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Survey Results 127 16. How often is the SMS accessed by those responsible for data entry?
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128 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety State DOT How often is the SMS accessed by those responsible for data entry? Other -- Write in: Alabama Multiple times per day Alaska Multiple times per day Arizona After an incident occurs Arkansas California A few times per week Colorado Connecticut Multiple times per day Delaware After an incident occurs Georgia Multiple times per day Hawaii Idaho Indiana After an incident occurs Iowa Multiple times per day Kansas Other -- Write in Every 2 weeks Kentucky Louisiana Multiple times per day Maine Multiple times per day Maryland Michigan Minnesota Multiple times per day
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From page 129... ...
Survey Results 129 Mississippi Other -- Write in Depends on the activity since the systems in place are all separate; huddles are accessed daily by supervisors; incident investigation when an incident occurs, etc. Missouri Montana Multiple times per day Nebraska A few times per week Nevada Multiple times per day New Hampshire New Jersey New Mexico After an incident occurs New York Multiple times per day North Dakota A few times per week Ohio South Carolina Multiple times per day South Dakota Other -- Write in Region engineers may access more often, how often depends on how many incidents occur Tennessee After an incident occurs Texas Multiple times per day Utah Multiple times per day Virginia Multiple times per day Washington West Virginia Wisconsin Wyoming Multiple times per day
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130 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety 17. How often is the SMS accessed by those responsible to manage safety with its information?
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From page 131... ...
Survey Results 131 State DOT How often is the SMS accessed by those responsible to manage safety with its information? Other -- Write in: Alabama After an incident occurs Alaska Multiple times per day Arizona Once per day Arkansas California Once per day Colorado Connecticut Multiple times per day Delaware After an incident occurs Georgia Once per day Hawaii Idaho Indiana Multiple times per day Iowa Multiple times per day Kansas A few times per week Kentucky Louisiana A few times per week Maine A few times per week Maryland Michigan
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From page 132... ...
132 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Minnesota Multiple times per day Mississippi A few times per week Missouri Montana Multiple times per day Nebraska A few times per week Nevada Multiple times per day New Hampshire New Jersey New Mexico Multiple times per day New York Multiple times per day North Dakota Multiple times per day Ohio South Carolina Multiple times per day South Dakota Multiple times per day Tennessee Other -- Write in Post-incident, approval of reports and monthly data reporting Texas Multiple times per day Utah Multiple times per day Virginia Multiple times per day Washington West Virginia Wisconsin Wyoming A few times per week
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Survey Results 133 18. How is the maintenance worker safety information used for improvement?
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From page 134... ...
134 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Information provided to Maintenance Engineer/Manager 59.3% 16 Information provided to Maintenance Engineer/Manager with responsibility for corrective actions 51.9% 14 Information is collected as a requirement; the information is not used for any action 7.4% 2 Other -- Write in 18.5% 5 State DOT How is the maintenance worker safety information used for improvement? Select all that apply.
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From page 135... ...
Survey Results 135 Colorado Connecticut Information provided to Safety Coordinator/Safety Manager, Information provided to Safety Coordinator/Safety Manager with responsibility for corrective actions, Information provided to Maintenance Engineer/Manager, Information provided to Maintenance Engineer/Manager with responsibility for corrective actions Delaware Information provided to Safety Coordinator/Safety Manager, Information provided to Maintenance Engineer/Manager Georgia Information provided to Safety Coordinator/Safety Manager, Information provided to Safety Coordinator/Safety Manager with responsibility for corrective actions, Information provided to Maintenance Engineer/Manager, Information provided to Maintenance Engineer/Manager with responsibility for corrective actions, Other -- Write in: Strategic direction, procurement decision making Hawaii Idaho Indiana Information posted for employees to see and self-address, Information provided to Safety Coordinator/Safety Manager, Information provided to Safety Coordinator/Safety Manager with responsibility for corrective actions, Information provided to Maintenance Engineer/Manager, Information provided to Maintenance Engineer/Manager with responsibility for corrective actions Iowa Information provided to Safety Coordinator/Safety Manager, Information provided to Safety Coordinator/Safety Manager with responsibility for corrective actions, Information provided to Maintenance Engineer/Manager Kansas Information provided to Safety Coordinator/Safety Manager, Information provided to Safety Coordinator/Safety Manager with responsibility for corrective actions, Information provided to Maintenance Engineer/Manager with responsibility for corrective actions
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From page 136... ...
136 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Kentucky Louisiana Information provided to Safety Coordinator/Safety Manager, Information is collected as a requirement; the information is not used for any action Maine Information provided to Safety Coordinator/Safety Manager Maryland Michigan Minnesota Information provided to Maintenance Engineer/Manager with responsibility for corrective actions Mississippi Information posted for employees to see and self-address, Information provided to Safety Coordinator/Safety Manager, Information provided to Safety Coordinator/Safety Manager with responsibility for corrective actions, Information provided to Maintenance Engineer/Manager, Information provided to Maintenance Engineer/Manager with responsibility for corrective actions, Other -- Write in: Data analysis used to write policies, review procedures, develop training, etc., for the overall agency Missouri Montana Information provided to Safety Coordinator/Safety Manager with responsibility for corrective actions, Information provided to Maintenance Engineer/Manager, Information provided to Maintenance Engineer/Manager with responsibility for corrective actions Nebraska Information provided to Safety Coordinator/Safety Manager, Other -- Write in: Reports/safety awards Nevada Information posted for employees to see and self-address, Information provided to Safety Coordinator/Safety Manager, Information provided to Safety Coordinator/Safety Manager with responsibility for corrective actions, Information provided to Maintenance Engineer/Manager, Information provided to Maintenance Engineer/Manager with responsibility for corrective actions
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From page 137... ...
Survey Results 137 New Hampshire New Jersey New Mexico Information provided to Safety Coordinator/Safety Manager, Information is collected as a requirement; the information is not used for any action New York Information provided to Safety Coordinator/Safety Manager, Information provided to Safety Coordinator/Safety Manager with responsibility for corrective actions, Information provided to Maintenance Engineer/Manager, Information provided to Maintenance Engineer/Manager with responsibility for corrective actions North Dakota Information provided to Safety Coordinator/Safety Manager, Information provided to Safety Coordinator/Safety Manager with responsibility for corrective actions, Information provided to Maintenance Engineer/Manager, Information provided to Maintenance Engineer/Manager with responsibility for corrective actions Ohio South Carolina Information provided to Safety Coordinator/Safety Manager, Information provided to Safety Coordinator/Safety Manager with responsibility for corrective actions, Information provided to Maintenance Engineer/Manager South Dakota Information provided to Safety Coordinator/Safety Manager with responsibility for corrective actions, Information provided to Maintenance Engineer/Manager Tennessee Information provided to Safety Coordinator/Safety Manager, Information provided to Safety Coordinator/Safety Manager with responsibility for corrective actions, Information provided to Maintenance Engineer/Manager, Information provided to Maintenance Engineer/Manager with responsibility for corrective actions
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From page 138... ...
138 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Texas Information provided to Safety Coordinator/Safety Manager, Information provided to Safety Coordinator/Safety Manager with responsibility for corrective actions, Information provided to Maintenance Engineer/Manager Utah Information provided to Safety Coordinator/Safety Manager with responsibility for corrective actions Virginia Information posted for employees to see and self-address, Information provided to Safety Coordinator/Safety Manager, Information provided to Safety Coordinator/Safety Manager with responsibility for corrective actions, Information provided to Maintenance Engineer/Manager, Information provided to Maintenance Engineer/Manager with responsibility for corrective actions Washington West Virginia Wisconsin Wyoming Information provided to Safety Coordinator/Safety Manager, Other -- Write in: Some, not all incidents, are shared via a safety flash and distributed WYDOT-wide.
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From page 139... ...
Survey Results 139 19. What benefit(s)
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From page 140... ...
140 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Reduced costs associated with accidents and incidents 37.0% 10 Improved worker relations and morale 33.3% 9 Improved business efficiencies relating to health and safety 59.3% 16 Lower insurance premiums 14.8% 4 Improved regulatory compliance documentation 63.0% 17 Improved organizational and social responsibility 40.7% 11 Other -- Write in 22.2% 6 State DOT What benefit(s) has your agency realized through your use of an SMS?
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From page 141... ...
Survey Results 141 Arizona Improved health and safety performance according to lagging indicators (e.g., TRIR, DART, etc.) , Improved health and safety performance according to leading indicators (e.g., participation in safety committees, etc.)
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From page 142... ...
142 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Improved business efficiencies relating to health and safety, Improved organizational and social responsibility Iowa Improved business efficiencies relating to health and safety, Improved regulatory compliance documentation, Improved organizational and social responsibility Kansas Improved health and safety performance according to lagging indicators (e.g., TRIR, DART, etc.) , Improved health and safety performance according to leading indicators (e.g., participation in safety committees, etc.)
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From page 143... ...
Survey Results 143 Montana Improved health and safety performance according to leading indicators (e.g., participation in safety committees, etc.) , Reduced costs associated with accidents and incidents, Improved business efficiencies relating to health and safety, Lower insurance premiums, Improved regulatory compliance documentation Nebraska Other -- Write in: We can see which areas have repeated accidents/injuries Nevada Improved health and safety performance according to lagging indicators (e.g., TRIR, DART, etc.)
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From page 144... ...
144 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety South Dakota Improved health and safety performance according to leading indicators (e.g., participation in safety committees, etc.) Tennessee Improved health and safety performance according to lagging indicators (e.g., TRIR, DART, etc.)
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From page 145... ...
Survey Results 145 20. What barriers has your agency encountered in your use of an SMS?
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From page 146... ...
146 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Building internal support 42.3% 11 Integrating into operational procedures 73.1% 19 Other -- Write in 26.9% 7 State DOT What barriers has your agency encountered in your use of an SMS? Select all that apply.
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From page 147... ...
Survey Results 147 Delaware Cost for system maintenance, Building internal support, Integrating into operational procedures Georgia Time for data entry; Time to access, interpret, and make decisions from results; Accuracy of results; Integrating into operational procedures; Other -- Write in: Getting a new SMS enterprise-wide software solution Hawaii Idaho Indiana Time to access, interpret, and make decisions from results; Integrating into operational procedures Iowa Cost for system development; Cost for system maintenance; Time for data entry; Time to access, interpret, and make decisions from results; Integrating into operational procedures Kansas Accuracy of results Kentucky Louisiana Maine Integrating into operational procedures Maryland Michigan Minnesota Building internal support, Integrating into operational procedures Mississippi Time for data entry; Time to access, interpret, and make decisions from results; Accuracy of results; Building internal support; Integrating into operational procedures; Other -- Write in: Management support
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From page 148... ...
148 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Missouri Montana Time for data entry; Time to access, interpret, and make decisions from results; Building internal support; Integrating into operational procedures Nebraska Time for data entry Nevada Cost for system development, Cost for system maintenance, Building internal support, Integrating into operational procedures New Hampshire New Jersey New Mexico Accuracy of results, Integrating into operational procedures New York Cost for system development, Cost for system maintenance North Dakota Time for data entry; Time to access, interpret, and make decisions from results; Building internal support; Integrating into operational procedures Ohio South Carolina Time for data entry; Time to access, interpret, and make decisions from results; Accuracy of results; Integrating into operational procedures; Other -- Write in: Upgrading SMS South Dakota Time to access, interpret, and make decisions from results; Integrating into operational procedures; Other -- Write in: System is old
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From page 149... ...
Survey Results 149 Tennessee Cost for system development, Cost for system maintenance, Integrating into operational procedures Texas Cost for system development Utah Accuracy of results Virginia Building internal support, Other -- Write in: Training on system use, lessons learned Washington West Virginia Wisconsin Wyoming Time for data entry, Accuracy of results, Building internal support, Integrating into operational procedures
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From page 150... ...
150 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety 21. Considering the costs and benefits of the SMS, what level of future use is planned in your agency?
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From page 151... ...
Survey Results 151 Alabama Will expand use of the SMS Alaska Will continue current use of the SMS Arizona Will expand use of the SMS Arkansas California Will continue current use of the SMS Colorado Connecticut Will expand use of the SMS Delaware Will continue current use of the SMS Georgia Will expand use of the SMS Hawaii Idaho Indiana Will expand use of the SMS Iowa Will expand use of the SMS Kansas Will expand use of the SMS Kentucky Louisiana Will continue current use of the SMS Maine Will expand use of the SMS Maryland Michigan Minnesota Will expand use of the SMS Mississippi Will expand use of the SMS Considering the costs and benefits of the SMS, what level of future use is planned in your agency? State DOT
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From page 152... ...
152 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Montana Will continue current use of the SMS Nebraska Will continue current use of the SMS Nevada Will expand use of the SMS New Hampshire New Jersey New Mexico Will expand use of the SMS New York Will continue current use of the SMS North Dakota Will expand use of the SMS Ohio South Carolina Will continue current use of the SMS South Dakota Will expand use of the SMS Tennessee Will expand use of the SMS Texas Will expand use of the SMS Utah Will expand use of the SMS Virginia Will expand use of the SMS Washington West Virginia Wisconsin Wyoming Will expand use of the SMS Missouri
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From page 153... ...
Survey Results 153 22. Who is responsible for following up on safety actions from the SMS information?
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From page 154... ...
154 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Maintenance Engineer/Manager or equivalent 7.4% 2 There is no formal assigned responsibility based on job description 14.8% 4 Other -- Write in 11.1% 3 Total 27 State DOT Who is responsible for following up on safety actions from the SMS information? Other -- Write in: Alabama There is no formal assigned responsibility based on job description Alaska Maintenance Superintendent/Supervisor or equivalent Arizona Safety Coordinator/Safety Manager or equivalent Arkansas California Safety Coordinator/Safety Manager or equivalent Colorado Connecticut Other -- Write in All share in the responsibility Delaware Safety Coordinator/Safety Manager or equivalent
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From page 155... ...
Survey Results 155 Georgia Other -- Write in No CAPA results directly out of the SMS; safety professional must complete RCA in order to analyze, reach, or facilitate CAPA Hawaii Idaho Indiana Maintenance Superintendent/Supervisor or equivalent Iowa Maintenance Superintendent/Supervisor or equivalent Kansas Safety Coordinator/Safety Manager or equivalent Kentucky Louisiana Safety Executive or equivalent Maine Safety Coordinator/Safety Manager or equivalent Maryland Michigan Minnesota Maintenance Engineer/Manager or equivalent Mississippi Other -- Write in Different systems assigned to different people like safety officer or maintenance supervisor or state coordinator Missouri
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From page 156... ...
156 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Montana Safety Executive or equivalent Nebraska Safety Coordinator/Safety Manager or equivalent Nevada Safety Coordinator/Safety Manager or equivalent New Hampshire New Jersey New Mexico Safety Coordinator/Safety Manager or equivalent New York Safety Coordinator/Safety Manager or equivalent North Dakota There is no formal assigned responsibility based on job description Ohio South Carolina Safety Coordinator/Safety Manager or equivalent South Dakota Maintenance Engineer/Manager or equivalent Tennessee Safety Executive or equivalent Texas There is no formal assigned responsibility based on job description Utah Maintenance Superintendent/Supervisor or equivalent Virginia Safety Coordinator/Safety Manager or equivalent
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From page 157... ...
Survey Results 157 West Virginia Wisconsin Wyoming There is no formal assigned responsibility based on job description Washington
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From page 158... ...
158 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety 23. What division, branch, or equivalent is responsible for monitoring and managing the safety of maintenance workers in your DOT?
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From page 159... ...
Survey Results 159 State DOT What division, branch, or equivalent is responsible for monitoring and managing the safety of maintenance workers in your DOT? Other -- Write in: Alabama Maintenance/Operations or equivalent Alaska Employee Safety and Health or equivalent Arizona Employee Safety and Health or equivalent Arkansas California Employee Safety and Health or equivalent Colorado Connecticut Other -- Write in The Division of OHS reports to the Commissioner's Office.
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From page 160... ...
160 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Iowa Human Resources or equivalent Kansas Employee Safety and Health or equivalent Kentucky Louisiana Employee Safety and Health or equivalent Maine Human Resources or equivalent Maryland Michigan Minnesota Maintenance/Operations or equivalent Mississippi Other -- Write in Safety Officer in partnership with District Engineer and District Maintenance Engineer Missouri Montana Other -- Write in Human Resources and Occupational Safety Division Nebraska Human Resources or equivalent Nevada Human Resources or equivalent New Hampshire New Jersey New Mexico Employee Safety and Health or equivalent New York Employee Safety and Health or equivalent
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From page 161... ...
Survey Results 161 North Dakota Maintenance/Operations or equivalent Ohio South Carolina Employee Safety and Health or equivalent South Dakota Maintenance/Operations or equivalent Tennessee Other -- Write in OHS Department and Operations Leadership Texas Employee Safety and Health or equivalent Utah Employee Safety and Health or equivalent Virginia Employee Safety and Health or equivalent Washington West Virginia Wisconsin Wyoming Maintenance/Operations or equivalent
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From page 162... ...
162 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety 24. What is included in the written language of your DOT's policy manual(s)
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From page 163... ...
Survey Results 163 Roles and responsibilities for data management 14.3% 2 Roles and responsibilities for corrective actions 21.4% 3 To my knowledge, no policy manual documents procedures around collecting maintenance worker safety information 14.3% 2 Other -- Write in 7.1% 1 State DOT What is included in the written language of your DOT's policy manual(s) regarding collecting maintenance worker safety information?
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From page 164... ...
164 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Colorado The information to be collected, Executive management support for safety, Goals for the safety program Connecticut Delaware Georgia Hawaii Goals for the safety program, Roles and responsibilities for data collection Idaho The information to be collected, Executive management support for safety, Goals for the safety program Indiana Iowa Kansas Kentucky Executive management support for safety, Goals for the safety program, Roles and responsibilities for data collection, Roles and responsibilities for corrective actions Louisiana Maine
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From page 165... ...
Survey Results 165 Maryland The information to be collected, Executive management support for safety Michigan The information to be collected, Executive management support for safety, Goals for the safety program, Roles and responsibilities for data collection Minnesota Mississippi Missouri Executive management support for safety, Goals for the safety program Montana Nebraska Nevada New Hampshire The information to be collected, Executive management support for safety, Goals for the safety program, Roles and responsibilities for data collection New Jersey The information to be collected, Executive management support for safety, Goals for the safety program, Roles and responsibilities for data collection, Roles and responsibilities for data management, Roles and responsibilities for corrective actions New Mexico New York
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From page 166... ...
166 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety North Dakota Ohio To my knowledge, no policy manual documents procedures around collecting maintenance worker safety information South Carolina South Dakota Tennessee Texas Utah Virginia Washington Executive management support for safety; To my knowledge, no policy manual documents procedures around collecting maintenance worker safety information West Virginia Executive management support for safety, Goals for the safety program, Roles and responsibilities for data management, Roles and responsibilities for corrective actions Wisconsin Other -- Write in: Wisconsin relies on County Highway Departments to perform maintenance on our state system. As such, we have no safety handbook for maintenance workers.
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From page 167... ...
Survey Results 167 25. Which of the following safety elements does your DOT evaluate in regards to its maintenance crews?
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From page 168... ...
168 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Employee Engagement 50.0% 7 Evaluation and Continuous Improvement 35.7% 5 Reporting, Documentation, and Archiving 64.3% 9 Other -- Write in 7.1% 1 State DOT Which of the following safety elements does your DOT evaluate in regards to its maintenance crews? Select all that apply.
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From page 169... ...
Survey Results 169 Connecticut Delaware Georgia Hawaii Management Leadership; Worksite Analysis; Hazard Identification; Hazard Prevention and Control; Safety and Health Training and Competence; Employee Engagement; Evaluation and Continuous Improvement; Reporting, Documentation, and Archiving Idaho Worksite Analysis, Hazard Identification, Hazard Prevention and Control, Safety and Health Training and Competence, Employee Engagement Indiana Iowa Kansas Kentucky Management Leadership; Worksite Analysis; Hazard Identification; Hazard Prevention and Control; Safety and Health Training and Competence; Employee Engagement; Evaluation and Continuous Improvement; Reporting, Documentation, and Archiving Louisiana
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From page 170... ...
170 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Maine Maryland Worksite Analysis; Hazard Identification; Hazard Prevention and Control; Safety and Health Training and Competence; Reporting, Documentation, and Archiving Michigan Worksite Analysis; Hazard Identification; Hazard Prevention and Control; Safety and Health Training and Competence; Reporting, Documentation, and Archiving Minnesota Mississippi Missouri Management Leadership; Worksite Analysis; Hazard Identification; Hazard Prevention and Control; Safety and Health Training and Competence; Employee Engagement; Evaluation and Continuous Improvement; Reporting, Documentation, and Archiving Montana Nebraska Nevada New Hampshire Management Leadership; Worksite Analysis; Hazard Identification; Hazard Prevention and Control; Safety and Health Training and Competence; Reporting, Documentation, and Archiving
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From page 171... ...
Survey Results 171 New Jersey Management Leadership; Worksite Analysis; Hazard Identification; Hazard Prevention and Control; Safety and Health Training and Competence; Employee Engagement; Evaluation and Continuous Improvement; Reporting, Documentation, and Archiving New Mexico New York North Dakota Ohio Worksite Analysis, Hazard Identification South Carolina South Dakota Tennessee Texas Utah Virginia
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From page 172... ...
172 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Washington Worksite Analysis, Hazard Identification, Hazard Prevention and Control, Safety and Health Training and Competence, Employee Engagement West Virginia Worksite Analysis, Evaluation and Continuous Improvement Wisconsin Other -- Write in: Counties do maintain their own safety protocols. Wyoming
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From page 173... ...
Survey Results 173 26. What maintenance worker safety information do you collect data on?
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From page 174... ...
174 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Training Records 64.3% 9 Other -- Write in 7.1% 1 State DOT What maintenance worker safety information do you collect data on? Select all that apply.
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From page 175... ...
Survey Results 175 Kentucky Incident Occurrence, Incident Investigations, Near Misses, Toolbox Talks/Pre-Job Briefings, Training Records Louisiana Maine Maryland Incident Occurrence, Incident Investigations Michigan Incident Occurrence, Near Misses, Toolbox Talks/Pre-Job Briefings, Training Records Minnesota Mississippi Missouri Incident Occurrence, Incident Investigations, Behavior Observations, Near Misses, Training Records Montana Nebraska Nevada New Hampshire Incident Occurrence, Incident Investigations, Toolbox Talks/Pre-Job Briefings, Training Records New Jersey Incident Occurrence, Incident Investigations, Behavior Observations, Toolbox Talks/Pre-Job Briefings, Training Records New Mexico New York North Dakota Ohio Incident Occurrence South Carolina South Dakota
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From page 176... ...
176 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Tennessee Texas Utah Virginia Washington Incident Occurrence, Incident Investigations, Near Misses, Toolbox Talks/Pre-Job Briefings West Virginia Incident Occurrence, Incident Investigations, Behavior Observations, Near Misses, Toolbox Talks/Pre-Job Briefings, Training Records Wisconsin Other -- Write in: None Wyoming
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From page 177... ...
Survey Results 177 27. How do you capture maintenance worker safety information?
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From page 178... ...
178 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Data collected on paper and then scanned to a PDF 53.8% 7 Data collected on paper and archived 30.8% 4 Other -- Write in 7.7% 1 State DOT How do you capture maintenance worker safety information? Select all that apply.
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From page 179... ...
Survey Results 179 Iowa Kansas Kentucky Through a web-based portal, Through a Microsoft Excel spreadsheet or similar software, Data collected on paper and then manually entered into electronic system, Data collected on paper and then scanned to a PDF, Data collected on paper and archived Louisiana Maine Maryland Through a mobile app, Data collected on paper and then manually entered into electronic system, Data collected on paper and archived Michigan Other -- Write in: PDF fillable form to Access Database Minnesota Mississippi Missouri Through a web-based portal, Data collected on paper and then manually entered into electronic system, Data collected on paper and then scanned to a PDF Montana Nebraska Nevada New Hampshire Through a Microsoft Excel spreadsheet or similar software, Data collected on paper and then manually entered into electronic system New Jersey Through a mobile app, Through a web-based portal, Through a Microsoft Excel spreadsheet or similar software, Data collected on paper and then manually entered into electronic system, Data collected on paper and then scanned to a PDF, Data collected on paper and archived New Mexico
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From page 180... ...
180 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety New York North Dakota Ohio Data collected on paper and then scanned to a PDF South Carolina South Dakota Tennessee Texas Utah Virginia Washington Through a mobile app, Data collected on paper and then scanned to a PDF West Virginia Through a Microsoft Excel spreadsheet or similar software Wisconsin Wyoming
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From page 181... ...
Survey Results 181 28. Who is responsible for collecting maintenance worker safety information?
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From page 182... ...
182 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Maintenance Engineer/Manager or equivalent 35.7% 5 Other -- Write in 7.1% 1 State DOT Who is responsible for collecting maintenance worker safety information? Select all that apply.
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From page 183... ...
Survey Results 183 Kansas Kentucky Safety Coordinator/Safety Manager or equivalent Louisiana Maine Maryland Maintenance Superintendent/Supervisor or equivalent, Safety Coordinator/Safety Manager or equivalent, Maintenance Engineer/Manager or equivalent Michigan Maintenance worker, Maintenance Superintendent/Supervisor or equivalent, Safety Coordinator/Safety Manager or equivalent Minnesota Mississippi Missouri Maintenance worker, Maintenance Superintendent/Supervisor or equivalent, Safety Coordinator/Safety Manager or equivalent Montana Nebraska Nevada New Hampshire Maintenance Superintendent/Supervisor or equivalent, Safety Coordinator/Safety Manager or equivalent, Maintenance Engineer/Manager or equivalent New Jersey Maintenance worker, Maintenance Superintendent/Supervisor or equivalent, Safety Coordinator/Safety Manager or equivalent, Safety Executive or equivalent, Maintenance Engineer/Manager or equivalent New Mexico New York North Dakota
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From page 184... ...
184 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Ohio Safety Coordinator/Safety Manager or equivalent South Carolina South Dakota Tennessee Texas Utah Virginia Washington Maintenance worker, Maintenance Superintendent/Supervisor or equivalent, Safety Coordinator/Safety Manager or equivalent West Virginia Safety Coordinator/Safety Manager or equivalent, Safety Executive or equivalent Wisconsin Other -- Write in Wyoming
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From page 185... ...
Survey Results 185 29. How does your DOT retain the data?
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From page 186... ...
186 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Counties are responsible for maintaining records according to their own policies and procedures. 1 Total 1 State DOT How does your DOT retain the data?
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From page 187... ...
Survey Results 187 Maine Maryland Saved as a CSV, PDF, or other electronic records Michigan Saved as a CSV, PDF, or other electronic records Minnesota Mississippi Missouri Saved as a CSV, PDF, or other electronic records Montana Nebraska Nevada New Hampshire Saved as a CSV, PDF, or other electronic records; Printed for hardcopy records New Jersey Saved as a CSV, PDF, or other electronic records; Printed for hardcopy records New Mexico New York North Dakota Ohio Saved as a CSV, PDF, or other electronic records South Carolina South Dakota Tennessee Texas Utah Louisiana
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From page 188... ...
188 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Washington Saved as a CSV, PDF, or other electronic records West Virginia Saved as a CSV, PDF, or other electronic records; Printed for hardcopy records Wisconsin Other -- Write in: Counties are responsible for maintaining records according to their own policies and procedures. Wyoming Virginia
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From page 189... ...
Survey Results 189 30. What types of safety-related reports are generated?
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From page 190... ...
190 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety State DOT What types of safety-related reports are generated? Select all that apply.
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From page 191... ...
Survey Results 191 Michigan OSHA 300 logs, Training records, Workers' compensation reports, Other -- Write in: Reports and analysis of data Minnesota Mississippi Missouri Training records, Behavior observation reports, Workers' compensation reports Montana Nebraska Nevada New Hampshire Training records, Incident investigation reports, Workers' compensation reports New Jersey OSHA 300 logs, Training records, Behavior observation reports, Incident investigation reports New Mexico New York North Dakota Ohio OSHA 300 logs, Workers' compensation reports South Carolina South Dakota Tennessee Texas Utah Virginia
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From page 192... ...
192 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Washington OSHA 300 logs, Training records, Incident investigation reports, Workers' compensation reports West Virginia OSHA 300 logs, Training records, Behavior observation reports, Incident investigation reports, Workers' compensation reports Wisconsin Other -- Write in: County records Wyoming
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From page 193... ...
Survey Results 193 31. How often is maintenance worker safety information data collected?
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From page 194... ...
194 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety State DOT How often is maintenance worker safety information data collected? Other -- Write in: Alabama Alaska Arizona Arkansas After an incident occurs California Colorado Other -- Write in As incidents occur Connecticut Delaware Georgia Hawaii Once per month Idaho After an incident occurs Indiana Iowa Kansas Kentucky After an incident occurs Louisiana Maine Maryland Once per day Michigan After an incident occurs Minnesota Mississippi
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From page 195... ...
Survey Results 195 Missouri Other -- Write in Employees provide behaviorbased safety observations, near miss, and good catches when needed. Some perform these more than others.
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From page 196... ...
196 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety 32. How often is maintenance worker safety information accessed by those responsible to manage safety?
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From page 197... ...
Survey Results 197 State DOT How often is maintenance worker safety information accessed by those responsible to manage safety? Other -- Write in: Alabama Alaska Arizona Arkansas After an incident occurs California Colorado Multiple times per day Connecticut Delaware Georgia Hawaii Once per week Idaho A few times per week Indiana Iowa Kansas Kentucky After an incident occurs Louisiana Maine Maryland A few times per week Michigan After an incident occurs
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From page 198... ...
198 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Minnesota Mississippi Missouri Once per week Montana Nebraska Nevada New Hampshire Once per month New Jersey Multiple times per day New Mexico New York North Dakota Ohio After an incident occurs South Carolina South Dakota Tennessee Texas Utah Virginia Washington A few times per week West Virginia Multiple times per day Wisconsin Other -- Write in: Counties' policies would dictate the regularity of information access Wyoming
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From page 199... ...
Survey Results 199 33. How is the maintenance worker safety information used for improvement?
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From page 200... ...
200 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Information provided to Maintenance Engineer/Manager 57.1% 8 Information provided to Maintenance Engineer/Manager with responsibility for corrective actions 64.3% 9 Information is collected as a requirement. The information is not used for any action 14.3% 2 Other -- Write in 7.1% 1 State DOT How is the maintenance worker safety information used for improvement?
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From page 201... ...
Survey Results 201 Colorado Information provided to Safety Coordinator/Safety Manager, Information provided to Safety Coordinator/Safety Manager with responsibility for corrective actions Connecticut Delaware Georgia Hawaii Information provided to Safety Coordinator/Safety Manager, Information provided to Maintenance Engineer/Manager Idaho Information provided to Safety Coordinator/Safety Manager, Information provided to Maintenance Engineer/Manager with responsibility for corrective actions Indiana Iowa Kansas Kentucky Information provided to Safety Coordinator/Safety Manager, Information provided to Safety Coordinator/Safety Manager with responsibility for corrective actions, Information provided to Maintenance Engineer/Manager, Information provided to Maintenance Engineer/Manager with responsibility for corrective actions, Information is collected as a requirement; the information is not used for any action Louisiana Maine Maryland Information provided to Maintenance Engineer/Manager with responsibility for corrective actions
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From page 202... ...
202 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Michigan Information provided to Safety Coordinator/Safety Manager, Information provided to Safety Coordinator/Safety Manager with responsibility for corrective actions, Information provided to Maintenance Engineer/Manager, Information provided to Maintenance Engineer/Manager with responsibility for corrective actions Minnesota Mississippi Missouri Information provided to Safety Coordinator/Safety Manager, Information provided to Safety Coordinator/Safety Manager with responsibility for corrective actions, Information provided to Maintenance Engineer/Manager Montana Nebraska Nevada New Hampshire Information provided to Safety Coordinator/Safety Manager, Information provided to Safety Coordinator/Safety Manager with responsibility for corrective actions, Information provided to Maintenance Engineer/Manager, Information provided to Maintenance Engineer/Manager with responsibility for corrective actions New Jersey Information posted for employees to see and self-address, Information provided to Safety Coordinator/Safety Manager, Information provided to Safety Coordinator/Safety Manager with responsibility for corrective actions, Information provided to Maintenance Engineer/Manager, Information provided to Maintenance Engineer/Manager with responsibility for corrective actions New Mexico New York North Dakota Ohio Information provided to Safety Coordinator/Safety Manager
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From page 203... ...
Survey Results 203 South Carolina South Dakota Tennessee Texas Utah Virginia Washington Information posted for employees to see and self-address, Information provided to Safety Coordinator/Safety Manager, Information provided to Maintenance Engineer/Manager with responsibility for corrective actions West Virginia Information provided to Safety Coordinator/Safety Manager with responsibility for corrective actions, Information provided to Maintenance Engineer/Manager with responsibility for corrective actions Wisconsin Wyoming
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From page 204... ...
204 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety 34. What benefit(s)
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From page 205... ...
Survey Results 205 Reduced costs associated with accidents and incidents 71.4% 10 Improved worker relations and morale 57.1% 8 Improved business efficiencies relating to health and safety 57.1% 8 Lower insurance premiums 14.3% 2 Improved regulatory compliance documentation 35.7% 5 Improved organizational and social responsibility 28.6% 4 Other -- Write in 21.4% 3 State DOT What benefit(s) has your agency realized through collecting maintenance worker safety information?
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From page 206... ...
206 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Colorado Improved health and safety performance according to lagging indicators (e.g., TRIR, DART, etc.) , Reduced costs associated with accidents and incidents, Improved worker relations and morale, Improved business efficiencies relating to health and safety, Lower insurance premiums Connecticut Delaware Georgia Hawaii Improved health and safety performance according to lagging indicators (e.g., TRIR, DART, etc.)
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From page 207... ...
Survey Results 207 Maine Maryland Other -- Write in: None Michigan Improved health and safety performance according to lagging indicators (e.g., TRIR, DART, etc.) , Improved health and safety performance according to leading indicators (e.g., participation in safety committees, etc.)
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From page 208... ...
208 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety New York North Dakota Ohio Other -- Write in: N/A (not applicable) South Carolina South Dakota Tennessee Texas Utah Virginia Washington Improved health and safety performance according to lagging indicators (e.g., TRIR, DART, etc.)
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From page 209... ...
Survey Results 209 Value Percent Count Cost for system development 35.7% 5 Cost for system maintenance 35.7% 5 Time for data entry 35.7% 5 Time to access, interpret, and make decisions from results 28.6% 4 Accuracy of results 21.4% 3 Building internal support 42.9% 6 0 10 20 30 40 50 60 70 Pe rc en ta ge 35. What barriers has your agency encountered in collecting maintenance worker safety information?
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From page 210... ...
210 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Integrating into operational procedures 64.3% 9 Other -- Write in 7.1% 1 State DOT What barriers has your agency encountered in collecting maintenance worker safety information? Select all that apply.
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From page 211... ...
Survey Results 211 Kentucky Cost for system development; Cost for system maintenance; Time to access, interpret, and make decisions from results Louisiana Maine Maryland Cost for system development; Cost for system maintenance; Time for data entry; Time to access, interpret, and make decisions from results; Accuracy of results; Building internal support; Integrating into operational procedures Michigan Time for data entry Minnesota Mississippi Missouri Cost for system development, Integrating into operational procedures Montana Nebraska Nevada New Hampshire Time to access, interpret, and make decisions from results; Integrating into operational procedures New Jersey Time for data entry, Building internal support, Integrating into operational procedures New Mexico New York North Dakota Ohio Building internal support South Carolina South Dakota
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From page 212... ...
212 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Tennessee Texas Utah Virginia Washington Accuracy of results, Building internal support, Integrating into operational procedures West Virginia Time for data entry, Building internal support, Integrating into operational procedures Wisconsin Other -- Write in: N/A (not applicable) Wyoming
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From page 213... ...
Survey Results 213 36. Considering costs and benefits, what level of future use is planned with your current procedures in regards to collecting maintenance worker safety information in your agency?
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From page 214... ...
214 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety State DOT Considering costs and benefits, what level of future use is planned with your current procedures in regards to collecting maintenance worker safety information in your agency? Alabama Alaska Arizona Arkansas Will expand procedures California Colorado Will expand procedures Connecticut Delaware Georgia Hawaii Will expand procedures Idaho Will reduce/limit current procedures due to lack of funding Indiana Iowa Kansas Kentucky Will expand procedures Louisiana Maine Maryland Will expand procedures Michigan Will continue current procedures
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From page 215... ...
Survey Results 215 Minnesota Mississippi Missouri Will expand procedures Montana Nebraska Nevada New Hampshire Will continue current procedures New Jersey Will expand procedures New Mexico New York North Dakota Ohio Will expand procedures South Carolina South Dakota Tennessee Texas Utah Virginia Washington Will continue current procedures West Virginia Will expand procedures Wisconsin Will continue current procedures Wyoming
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From page 216... ...
216 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety 37. Who is responsible for following up on safety actions from the maintenance worker safety information?
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From page 217... ...
Survey Results 217 Maintenance Engineer/Manager or equivalent 14.3% 2 There is no formal assigned responsibility based on job description 7.1% 1 Other -- Write in 7.1% 1 Total 14 State DOT Who is responsible for following up on safety actions from the maintenance worker safety information? Other -- Write in: Alabama Alaska Arizona Arkansas Safety Coordinator/Safety Manager or equivalent California Colorado Safety Executive or equivalent Connecticut Delaware Georgia Hawaii Maintenance Engineer/Manager or equivalent
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From page 218... ...
218 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Idaho Safety Coordinator/Safety Manager or equivalent Indiana Iowa Kansas Kentucky Safety Coordinator/Safety Manager or equivalent Louisiana Maine Maryland There is no formal assigned responsibility based on job description Michigan Maintenance Superintendent/Supervisor or equivalent Minnesota Mississippi Missouri Safety Coordinator/Safety Manager or equivalent Montana Nebraska Nevada New Hampshire Maintenance Engineer/Manager or equivalent New Jersey Safety Coordinator/Safety Manager or equivalent
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From page 219... ...
Survey Results 219 New Mexico New York North Dakota Ohio Safety Coordinator/Safety Manager or equivalent South Carolina South Dakota Tennessee Texas Utah Virginia Washington Safety Coordinator/Safety Manager or equivalent West Virginia Safety Coordinator/Safety Manager or equivalent Wisconsin Other -- Write in. Counties are responsible for any follow-up.
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From page 220... ...
220 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Value Percent Count Human Resources or equivalent 14.3% 2 Employee Safety and Health or equivalent 64.3% 9 Maintenance/Operations or equivalent 14.3% 2 Other -- Write in 7.1% 1 38. What division, branch, or equivalent is responsible for monitoring and managing the safety of maintenance workers in your DOT?
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From page 221... ...
Survey Results 221 State DOT What division, branch, or equivalent is responsible for monitoring and managing the safety of maintenance workers in your DOT? Other -- Write in: Alabama Alaska Arizona Arkansas Human Resources or equivalent California Colorado Employee Safety and Health or equivalent Connecticut Delaware Georgia Hawaii Maintenance/Operations or equivalent Idaho Employee Safety and Health or equivalent Indiana Iowa Kansas Kentucky Employee Safety and Health or equivalent Louisiana
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From page 222... ...
222 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Maine Maryland Employee Safety and Health or equivalent Michigan Employee Safety and Health or equivalent Minnesota Mississippi Missouri Employee Safety and Health or equivalent Montana Nebraska Nevada New Hampshire Employee Safety and Health or equivalent New Jersey Employee Safety and Health or equivalent New Mexico New York North Dakota Ohio Human Resources or equivalent South Carolina South Dakota Tennessee
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From page 223... ...
Survey Results 223 Texas Utah Virginia Washington Employee Safety and Health or equivalent West Virginia Maintenance/Operations or equivalent Wisconsin Wyoming Other -- Write in. Counties
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From page 224... ...
224 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety 39. Would you be willing to participate in a follow-up phone interview for the development of a case study?
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From page 225... ...
Survey Results 225 State DOT Would you be willing to participate in a follow-up phone interview for the development of a case study? Alabama Yes Alaska Yes Arizona No Arkansas No California Yes Colorado Yes Connecticut Yes Delaware Yes Georgia Yes Hawaii No Idaho Yes Indiana Yes Iowa Yes Kansas Yes Kentucky Yes Louisiana No Maine Yes Maryland Yes Michigan Yes Minnesota Yes
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From page 226... ...
226 Use of Safety Management Systems in Managing Highway Maintenance Worker Safety Mississippi Yes Missouri Yes Montana No Nebraska No Nevada Yes New Hampshire Yes New Jersey Yes New Mexico No New York No North Dakota No Ohio No South Carolina No South Dakota Yes Tennessee Yes Texas Yes Utah Yes Virginia Yes Washington No West Virginia No Wisconsin Yes Wyoming Yes
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Key Terms
This material may be derived from roughly machine-read images, and so is provided only to facilitate research.
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information on Chapter Skim is available.