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Pages 58-83

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From page 58...
... 58 A P P E N D I X C Technology Procurement Plan Templates This project-based procurement management plan template is created from an existing source (Project Management Docs 2021)
From page 59...
... Technology Procurement Plan Templates 59 definition section should list and justify the items to be procured and should also set the conditions under which those procurements should happen. Any important technical information should also be included.
From page 60...
... 60 Airport Software Solutions and Services Sourcing Standardized Procurement Documentation [The purpose of this section is to describe what standard procurement documentation will be used as part of the procurement. For large complex projects, standardization makes work across all project process areas easier to manage.
From page 61...
... Technology Procurement Plan Templates 61 Vendor Product Quality On-time Delivery Documentation Quality Development Costs Development Time Cost Per Unit Transactional Efficiency Vendor #1 Vendor #2 1 – Unsatisfactory 2 – Acceptable 3 – Exceptional Sponsor Acceptance [The undersigned acknowledge they have reviewed and approve the procurement management plan for the Sample Project. Changes to this procurement management plan will be coordinated with and approved by the undersigned or their designated representatives.]
From page 62...
... 62 Airport Software Solutions and Services Sourcing Sample Procurement Policy – Quasi-Governmental Entity This sample procurement policy is included with permission from the Minneapolis–Saint Paul Metropolitan Airports Commission. Purpose To comply with federal, state, and local law and regulations and establish [AIRPORT]
From page 63...
... Technology Procurement Plan Templates 63 type of RFP must consider price and performance criteria, and the award must be to the vendor offering the best value, applying the weighted selection criteria. Blanket Order – A method of filing repetitive needs for supplies and/or services with qualified sources of supply.
From page 64...
... 64 Airport Software Solutions and Services Sourcing Software – Software data services, software licenses, software license renewals, software as a service (SaaS) , software maintenance, and Purchases in which software related Purchase makes up a greater than [XX]
From page 65...
... Technology Procurement Plan Templates 65 Supplier Evaluation – Maintaining primary focus on supplier performance, including punctual, complete, and satisfactory delivery of goods and services. Cooperative Contracting – Contracting for the Purchase of supplies, materials and/or equipment without regard for further competitive bidding, if the Purchase is through a national municipal association's purchasing alliance, or a cooperative created by a joint powers agreement where competitive Bids or quotes were solicited.
From page 66...
... 66 Airport Software Solutions and Services Sourcing Purchases $[XXXX] or less.
From page 67...
... Technology Procurement Plan Templates 67 Following the emergency, the department that made the Emergency Purchase must submit a standard Purchasing Requisition-RSS with a statement documenting the circumstances of the emergency. The Purchasing Department will then issue a Confirming Purchase Order.
From page 68...
... 68 Airport Software Solutions and Services Sourcing [AIRPORT] staff and the vendor.
From page 69...
... Technology Procurement Plan Templates 69 Before the expiration of a current contract (or initiation of a new project) an RFP review team ("Review Team")
From page 70...
... 70 Airport Software Solutions and Services Sourcing prevailing wage established by the [STATE LABOR DEPARTMENT] , the proposer shall be required to pay to its employees no less than the prevailing wage rate including benefits for the county in which the work is being performed.
From page 71...
... Technology Procurement Plan Templates 71 total hours he or she worked for the Predecessor Employer in such month and currently is or was in good standing with a Predecessor Employer. Managers as well as volunteers, interns, and other temporary workers who work on an occasional or irregular basis or only for the limited time required to complete a specific task or function or employees terminated for cause by the Predecessor Employer are not Retention Employees.
From page 72...
... 72 Airport Software Solutions and Services Sourcing clearly detail the employee retention process and timeline. No less than thirty calendar days prior to the termination of Predecessor Employer's [AIRPORT]
From page 73...
... Technology Procurement Plan Templates 73 agreement requirement in the RFP in a memorandum to the appropriate Committee of the Commission for approval. If the Commission approves/requires the labor peace agreement requirement, labor peace agreement requirement below shall be included in the RFP and Contract.
From page 74...
... 74 Airport Software Solutions and Services Sourcing Contractor agrees that this Labor Peace Agreement requirement is a material term of the contract between Contractor and the [AIRPORT]
From page 75...
... Technology Procurement Plan Templates 75 • A background paragraph describing the scope of work, why a new solicitation is required, period of time since the previous solicitation, length of the current contract, name of the current vendor and length of time [AIRPORT] has contracted with that vendor, average annual expenditure, the total contract amount, and the funding source (i.e., approved in the Operating Budget or C.I.P.)
From page 76...
... 76 Airport Software Solutions and Services Sourcing Pre-proposal Conference • A pre-proposal conference may be held to address any questions or concerns of the proposers, and to clarify the contents of the RFP. If the pre-proposal conference is a mandatory meeting only those who attended the pre-proposal conference are allowed to submit a proposal as outlined in the RFP.
From page 77...
... Technology Procurement Plan Templates 77 • The Review Team's recommendation is presented to the appropriate Committee for consideration. Each RFP explicitly states that "the Commission reserves the right to (1)
From page 78...
... 78 Airport Software Solutions and Services Sourcing (3) Fixed value contract means a contract that has a defined dollar value and specific time frame with no variable components.
From page 79...
... Technology Procurement Plan Templates 79 $ [ XXXX – $ XXXX] Purchase order with one phone quote $ [XXXX – $ XXXX]
From page 80...
... 80 Airport Software Solutions and Services Sourcing Purchases of $ [XXXX] or Less The Procurement Division is responsible for contacting vendors to obtain quotes for purchases made under this policy.
From page 81...
... Technology Procurement Plan Templates 81 Final award for RFQ.
From page 82...
... 82 Airport Software Solutions and Services Sourcing Sole Source and Single Source Purchases A sole source purchase is the purchase of goods or services that are limited to one source and not otherwise obtainable or must be obtained from a specific manufacturer's dealer and valid competition does not exist. Requests to purchase from a sole source shall be justified in writing by the requesting Division/Department, verified by the Procurement Division, and approved by the appropriate Vice President, the General Counsel, the Vice President of Finance and Administration/CFO, and the President.
From page 83...
... Technology Procurement Plan Templates 83 decrease is calculated solely for the purpose of determining the local preference amount, not the contract price. The amount of the local preference shall not exceed $[XXXX]

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