Strategies to Renew Federal Facilities (2023) / Chapter Skim
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This committee addresses this chronic problem in a new way, with strategies on how to make investments that continually renew federal facilities in response to evolving and dynamic mission needs. The report's five recommendations detail actions to fix age-old federal facility renewal challenges, built on the recognition that this is a facility asset management problem that requires a facility asset management solution.
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The purpose of federal facility renewal strategies is to ensure and assure that federal facilities are being used to achieve the agency's mission efficiently and effectively. The committee notes that 1 The FFC is a cooperative association of more than two dozen federal agencies that operates under the Board on Infrastructure and the Constructed Environment in the Division on Engineering and Physical Sciences of the National Academies of Sciences, Engineering, and Medicine.
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Several key principles of asset management are precepts of the ISO 55000 series standards: • Facility portfolio management: Federal facility renewal strategies must support an agency's whole facility portfolio covering whole life cycles and stakeholder requirements across whole agency mission sets. • Mission alignment: Mission alignment of resource prioritization requires the use of verifiable, repeatable metrics to link the relative importance of individual facility assets to stakeholder needs and performance expectations.
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Because the cost of facilities renewal must be balanced with the benefits and risks to the agency mission based in its value, the concept of value and its role implementing federal facility renewal strategies is critical. Value generation, retention, and benefits always entail some levels of risk.
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There is a compelling need for a persuasive message and effective communications with stakeholders, within and external to each agency, to renew real property assets for mission capability and service delivery. This need can be met by highlighting strategic communication principles for facility managers who wish to implement their asset management strategy and seek capital or other resources to renew real property assets for mission capability and service delivery.
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Ensuring close collaboration between facility and budget management requires agencies to implement facility capital planning through their strategic planning processes, with senior leaders, to reconcile agency performance goals with available budgets and capabilities. The committee suggests that agency strategies for renewing federal facilities incorporate four elements: • Use an asset management systems approach to real property portfolio management that ensures and assures alignment with mission objectives and priorities; integrates annual operating costs with planned, periodic investment in (capital)
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RECOMMENDATION 2: Implement a Real Property Capital Plan The Office of Management and Budget (OMB) should clarify its require ments for agencies' annual real property capital plans as detailed in OMB Circular A-11's Supplement -- Capital Programming Guide and OMB Memorandum M-20-03, "Implementation of Agency-wide Real Property Capital Planning." Specific requirements needing clarification include • Ensuring the requirement for agencies to develop and publish a sin gle, fully integrated real property capital plan as a component of the agency capital plan, as defined in the Capital Programming Guide;
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