Strategies to Renew Federal Facilities (2023) / Chapter Skim
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3 Federal Facility Asset Management Systems
3 Federal Facility Asset Management Systems
Pages 38-58
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From page 38... ...
They only define behaviors or outcomes of what facility asset management systems do or accomplish. Using the chapter's opening quote for context, facility asset management systems are used to organize the tactics for implementing federal facility renewal strategies.
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From page 39... ...
. This report applies this definition and expands it to encompass the concept of management system thinking activities, including change management, which are needed to implement facility asset management systems as the precursor to generating meaningful and impactful federal facility renewal strategies.
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From page 40... ...
This perspective has focused problem-solving on perfecting ways to deliver and maintain needed facilities, representing what this report calls classical facility management thinking. Management system thinking, as introduced in this report, seeks to manage the value generated by facilities, changing the focus from managing assets to managing the value derived from them.
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From page 41... ...
Implementation of this perspective will be improved when federal policy recognizes federal facility asset management as the means to fulfill an agency's fiduciary responsibility to renew its facility portfolio efficiently and effectively. Facility Asset Management System Definition The purpose of federal facility renewal strategies is to ensure and assure that federal facilities are being used to achieve the agency's mission efficiently and effectively.
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From page 42... ...
As a guide, ISO 55000 defines asset management key terms and relationships applicable to federal facility asset management, as shown in Figure 3-1. Figure 3-1 establishes alignment between the agency's facility portfolio and mission objectives.
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From page 43... ...
In its fullness, as outlined in Chapter 1, this elevates federal facility renewal strategies into an overarching policy that guides resource-and-investment decision making across the agency's whole facility portfolio, whole facility life cycles, and whole mission sets -- which is also the stated requirement of the agency capital plan defined in OMB Circular A-11 Supplement -- Capital Programming Guide (OMB 2022b)
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From page 44... ...
This approach is consistent with federal policy governing a real property capital plan. In alignment, a real property capital plan translates strategic planning objectives into actionable facility asset management objectives.
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From page 45... ...
Often these efforts are orchestrated through dedicated planning activities, such as master planning, focus studies and investigations, market surveys, and facility assessment programs. Collectively, subordinate facility asset management plans all seek to execute asset management objectives coordained by the real property capital plan.
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From page 46... ...
2 Facility asset management objectives are developed to ensure achieve ment of objectives established in the agency's strategic plan. Facility asset management objectives translate esoteric and aspirational strate gic plan objectives into practicable facility management performance objectives that can be understood easily by facility users and managers.
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From page 47... ...
Dempsey, founder, Asset Management Partnership, LLC.
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From page 48... ...
It is typically left to subordinate facility asset management plans to develop specific execution plans for specific facility programs and man agement areas. In this planning context, the agency real property capital plan represents the focal point of an agency's facility renewal strategy.
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From page 49... ...
It is an ending because it performs a final assessment on the performance of the agency's facility renewal strategy. This includes performance report ing on facility asset management objectives and their contribution to achieving broader objectives enumerated in the agency's strategic plans.
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From page 50... ...
As will be detailed in the committee's recommendations, supported by the findings below, a disciplined facility asset management system that employs management system thinking is a prerequisite to implementing effective, impactful federal facility renewal strategies.
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From page 51... ...
Finding 3-3: Effective communications of federal facility renewal strategies are advantaged when they conform to clauses pertaining to facility asset management systems in ISO 55000. PRACTICAL EXAMPLES AND EMPIRICAL EVIDENCE OF FACILITY ASSET MANAGEMENT SYSTEMS IN USE To evaluate and better understand problems facing facility owners, the committee met with many public and private organizations to gain perspectives on how they have implemented facility asset management solutions.
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From page 52... ...
This level of disciplined attention would apply to federal facility asset management objectives enumerated by the agency facility renewal strategy. • Both Army and Air Force representatives explained that the purpose of their agency's facility asset management activities was ultimately to achieve the U.S.
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From page 53... ...
FIGURE 3-4 Example illustration of goal relationships. SOURCE: Office of Management and Budget, 2020, Circular A-11 -- Preparation, Submission, and Execution of the Budget, Washington, DC, 53 www.whitehouse.gov/wp-content/uploads/2018/06/a11.pdf.
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From page 54... ...
. Given that federal facility renewal strategies are ultimately an investment strategy seeking to generate a return on investment, it was no surprise that many organizations with which the committee met focused their asset management activities on financial decision making, or more broadly, resource management.
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From page 55... ...
The performance manage ment cycle detailed in this circular supports this analysis by requiring strategic plans to communicate agency mission, service, and stewardship objectives -- inclusive of many different stakeholder group perspectives on value. These values, in turn, must likewise be represented in federal facility renewal strategies, given that they are designed to directly support agency mission and strategic plan objectives.
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From page 56... ...
The memo also sets an investigative course on how to maximize the economic value generated by federal facilities for the American people. Simply put, OMB recognizes that implementation of better facility asset management capabilities is a journey and not a destination.
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From page 57... ...
The following facility asset management principles, developed fully in Appendix F, establish concepts and practices foundational to management system thinking and facility asset management systems. Each principle serves a specific need for generating responsive and responsible federal facility renewal strategies.
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From page 58... ...
These facility asset management principles are intended to maximize the utility of facility asset management systems for generating federal facility renewal strategies. More information on facility asset management system principles can be found in ISO 55000 -- Asset Management Overview, Principles, and Terminology.
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