Guidelines on Collaboration and Information Security for State DOTs (2023) / Chapter Skim
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9 This research project has shown that the most effective way to promote the safe and secure collaboration and the sharing of information and data among transportation agencies is to ensure that best practices for safety and security are documented and followed by agency staff. The following best practices summarize key points that agency staff should consider prior to engaging in collaboration or sharing data and information with external parties.
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10 Guidelines on Collaboration and Information Security for State DOTs 3.3 Follow Best Practices for Security Agencies should define rules to manage risk and protect points of vulnerability. Security best practices should be followed for protecting the network, data, and users.
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From page 11... ...
Conclusion 11 For purposes of procurement, deployment, establishment of usage guidelines, or ongoing usage of collaborative tools, the agency should consider the following four things: • Efficacy of a tool and its ability to successfully fulfill or support a party's activities involving collaboration, coordination or exchange and usage of Knowledge Assets • Safety and security of, and a party's authorization to use, a designated tool • Deployment and proper usage of the tool, including determination of when, where, by whom, for what purpose, for how long, and under what conditions the tool can be used by certain parties • Management of the tool, including acquiring, deploying, maintaining, and protecting it 3.7 Perform Records Management Records management refers to activities involving the planned, controlled, and organized documentation (in a stored electronic media or paper format) of files, information, activities, and other Knowledge Assets related to a project or task.
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