Strategies to Improve State Traffic Citation and Adjudication Outcomes (2023) / Chapter Skim
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Pages 9-20
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From page 9... ...
9 This chapter summarizes the range of challenges and barriers that were reported during state interviews, both general and specific to transitions to digital record management. The results and lessons reported were then used in the final stages of the project to develop final project deliverables, including the interactive toolkit, summary presentation, and information sheets, which are discussed further in the following chapter and included as appendices.
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From page 10... ...
10 Strategies to Improve State Traf c Citation and Adjudication Outcomes Current data sharing practices may also need improvement unrelated to modality of data entry, storage, or transfer. For example, data may be siloed in speci c agencies and di cult to access for members of other agencies.
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From page 11... ...
Improving Data Tracking, Sharing, Communication, and Accessibility 11 Future Data Collection Requirements Several states noted that reporting and data collection requirements are constantly changing, and that this can reflect shifts in cultural attitudes and values; for example, recent tensions regarding race and policing are resulting in the collection of additional racial data during traffic stops. These shifts in mandated data elements may provide challenges from data development, storage, and alignment perspectives.
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From page 12... ...
12 Strategies to Improve State Traffic Citation and Adjudication Outcomes data elements that are not completed, and process errors such as when duplicate violations are created in the process of correcting prior errors. Digitization reduces some of these possibilities for error, presenting a compelling argument for digitization, but there remain several avenues for error, including clerical errors and corrupted or lost data.
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From page 13... ...
Improving Data Tracking, Sharing, Communication, and Accessibility 13 Lack of Sufficient Funding The conversion to digital citations and records can entail considerable expense. For law enforcement, for example, equipment must be purchased for each patrol vehicle, including computers, roadside printers, barcode scanners, and there are also recurring costs for software licenses, internet connectivity, etc.
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From page 14... ...
14 Strategies to Improve State Traffic Citation and Adjudication Outcomes A number of transition-related challenges that emerged from discussions with state representatives are discussed below. Managing Data from Multiple Vendors States vary in the use of single or multiple vendors for e-citation and database systems.
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Improving Data Tracking, Sharing, Communication, and Accessibility 15 can lead to further complications. Different departmental priorities and competition can result in bottlenecks and missing data, disagreements over funding allocation, and data ownership and transmission.
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16 Strategies to Improve State Traffic Citation and Adjudication Outcomes Synchronization. Digitization enables stakeholders across agencies and jurisdictions to have rapid access to accurate and up-to-date citation data.
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Improving Data Tracking, Sharing, Communication, and Accessibility 17 Strategies for Facilitating Digitization Transitions The shift to digitization, while generally endorsed by all interviewees as a successful countermeasure to many challenges facing paper-based systems, comes with its own series of challenges. The following suggested strategies individually and in combination have been found to facilitate this transition by addressing these challenges.
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From page 18... ...
18 Strategies to Improve State Traffic Citation and Adjudication Outcomes also increase buy-in by illustrating the advantages that integrated digital systems can have over paper-based systems. Training will vary by user role, and should be developed in conjunction with software representatives and training experts.
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From page 19... ...
Improving Data Tracking, Sharing, Communication, and Accessibility 19 the chance of errors as citation data only need to be entered one time, after which they are available to other stakeholders/agencies who need it. A representative from one state highlighted the benefits of eliminating duplicate data entry and streamlining information by illustrating reduction in variance in how names are entered: "There isn't paper going back and forth so the streamlining .
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From page 20... ...
20 Strategies to Improve State Traffic Citation and Adjudication Outcomes comprehensive digital systems, but analysis tools and appropriate storage or warehousing can also be used to illustrate the value in digitization as a motivation for change. However, there are additional considerations for the development of such tools, including training and resource management.
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