Replacement of Highway Operations Equipment: Formulation of Long-Range Plans and Budgets (2023) / Chapter Skim
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P A R T I I I User Manual for the Long-Range Replacement Management Tool
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C O N T E N T S III-3 Chapter 1 Introduction III-3 1.1 Background III-3 1.2 About This User Manual III-3 1.3 LRM Capabilities III-4 Chapter 2 LRM Installation III-4 2.1 Step 1. Locate the Files III-5 2.2 Step 2.
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III-3 1.1 Background Fleet maintenance and management are essential for state agencies to ensure the performance of diverse operations equipment assets. These assets are critical components for the delivery of state highway agency programs, projects, and services and contribute to a significant portion of capital investments.
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III-4 e LRM tool was developed in Microso Excel 365. e minimum system requirements are as follows: • Processor: 1.6 GHz or faster, dual-core; • Memory: 4 GB RAM; • Hard disk: 4 GB of available disk space; and • Operating system: Windows 10, Windows Server 2019.
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LRM Installation III-5 2.2 Step 2. Enable Required Library Note: is step is only required if the feature is not enabled on the user's computer.
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III-6 The equipment's historical cost and usage data are input into the tool to help fleet managers determine the required funding level for a long-range replacement plan. This chapter explains how to prepare and organize the data to make it readable by the LRM tool.
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Data Preparation III-7 8. Depreciation Rate (Column I)
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Data Preparation III-9 8. Maintenance Cost (Column H)
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III-10 Once the equipment data set is created, users can import it into the tool. is chapter describes how to run the LRM tool and import the eet- and equipment-level data sets into LRM.
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Figure III-6. Macro activation in LRM.
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III-12 Replacement of Highway Operations Equipment: Formulation of Long-Range Plans and Budgets Figure III-7. LRM opening window.
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III-13 After the input data are imported and reviewed in the Fleet Data and Equipment Data tabs, the LRM tool can provide the long-range replacement plans and the required funding level in the Long-Range Analysis tab. The LRM tool scores equipment units on the basis of their age, utilization, criticality, and physical conditions to find candidates for replacement and calculates the required funding levels.
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Figure III-9. Initializing equipment-level and long-range analysis data.
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Long-Range Analysis III-15 3. Fleet Size (Column E)
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Figure III-11. Equipment Level Analysis tab.
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Long-Range Analysis III-17 Figure III-12. Equipment replacement options.
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Figure III-13. Long-Range Analysis tab.
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III-19 This chapter describes how users can access the fleet funding summary and the history of previous analyses. 6.1 Fleet Funding Summary After each analysis, the total required funding level for all equipment classes is reported in the Fleet Funding Summary tab.
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Figure III-14. Fleet Funding Summary tab.
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III-21 In this chapter, several case examples are presented to illustrate the use of the LRM tool. Sample fleet data are used to pilot the case examples.
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Figure III-16. Fleet Data tab.
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Case Examples III-23 the Fleet Data tab or on the LRM tool's opening window. The required information for each equipment unit is listed below.
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Figure III-18. Equipment Level Analysis tab.
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Case Examples III-25 0 5 10 15 20 25 R eq ui re d Fu nd in g Le ve l ($ m ill io ns ) Year Figure III-19.
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III-26 Replacement of Highway Operations Equipment: Formulation of Long-Range Plans and Budgets 7.2 Example II: Effects of Changing Age-Replacement Criterion on Annual Budgets is example aims to estimate the required annual funding level if the eet manager decides to keep dump trucks in the eet for 2 years more or 2 years less than the normal replacement cycle. 7.2.1 Step 1: Update Replacement Factors e replacement criteria in the Fleet Data tab indicate the appropriate age, mileage, or engine hours required to replace equipment.
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Case Examples III-27 7.3. Example III: Analyzing Different Replacement Strategies This example illustrates how to design various replacement scenarios and estimate the required annual funding level.
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Figure III-23. Fleet Data tab.
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Figure III-25. Equipment Level Analysis tab.
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Figure III-27. Long-Range Analysis results for Scenario 2.
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Figure III-28. Long-Range Analysis results for Scenario 3.
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III-32 Replacement of Highway Operations Equipment: Formulation of Long-Range Plans and Budgets • Scenario 5: Uniform replacement over the age-replacement criteria. This scenario aims at uniform equipment replacement over the useful age of the fleet.
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Figure III-30. Long-Range Analysis results for Scenario 5.
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Abbreviations and acronyms used without denitions in TRB publications: A4A Airlines for America AAAE American Association of Airport Executives AASHO American Association of State Highway Officials AASHTO American Association of State Highway and Transportation Officials ACI–NA Airports Council International–North America ACRP Airport Cooperative Research Program ADA Americans with Disabilities Act APTA American Public Transportation Association ASCE American Society of Civil Engineers ASME American Society of Mechanical Engineers ASTM American Society for Testing and Materials ATA American Trucking Associations CTAA Community Transportation Association of America CTBSSP Commercial Truck and Bus Safety Synthesis Program DHS Department of Homeland Security DOE Department of Energy EPA Environmental Protection Agency FAA Federal Aviation Administration FAST Fixing America's Surface Transportation Act (2015) FHWA Federal Highway Administration FMCSA Federal Motor Carrier Safety Administration FRA Federal Railroad Administration FTA Federal Transit Administration GHSA Governors Highway Safety Association HMCRP Hazardous Materials Cooperative Research Program IEEE Institute of Electrical and Electronics Engineers ISTEA Intermodal Surface Transportation Efficiency Act of 1991 ITE Institute of Transportation Engineers MAP-21 Moving Ahead for Progress in the 21st Century Act (2012)
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N C H RP Research Report 1017 Transportation Research Board 500 Fifth Street, NW Washington, DC 20001 ADDRESS SERVICE REQUESTED ISBN 978-0-309-69836-8 9 7 8 0 3 0 9 6 9 8 3 6 8 9 0 0 0 0
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