National Academies Press: OpenBook

Designing the Archive for SHRP 2 Reliability and Reliability-Related Data (2014)

Chapter: Chapter 6 - User Guide Working with the Archive

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Suggested Citation:"Chapter 6 - User Guide Working with the Archive." Transportation Research Board. 2014. Designing the Archive for SHRP 2 Reliability and Reliability-Related Data. Washington, DC: The National Academies Press. doi: 10.17226/22281.
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Suggested Citation:"Chapter 6 - User Guide Working with the Archive." Transportation Research Board. 2014. Designing the Archive for SHRP 2 Reliability and Reliability-Related Data. Washington, DC: The National Academies Press. doi: 10.17226/22281.
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Suggested Citation:"Chapter 6 - User Guide Working with the Archive." Transportation Research Board. 2014. Designing the Archive for SHRP 2 Reliability and Reliability-Related Data. Washington, DC: The National Academies Press. doi: 10.17226/22281.
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Suggested Citation:"Chapter 6 - User Guide Working with the Archive." Transportation Research Board. 2014. Designing the Archive for SHRP 2 Reliability and Reliability-Related Data. Washington, DC: The National Academies Press. doi: 10.17226/22281.
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Suggested Citation:"Chapter 6 - User Guide Working with the Archive." Transportation Research Board. 2014. Designing the Archive for SHRP 2 Reliability and Reliability-Related Data. Washington, DC: The National Academies Press. doi: 10.17226/22281.
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Suggested Citation:"Chapter 6 - User Guide Working with the Archive." Transportation Research Board. 2014. Designing the Archive for SHRP 2 Reliability and Reliability-Related Data. Washington, DC: The National Academies Press. doi: 10.17226/22281.
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Suggested Citation:"Chapter 6 - User Guide Working with the Archive." Transportation Research Board. 2014. Designing the Archive for SHRP 2 Reliability and Reliability-Related Data. Washington, DC: The National Academies Press. doi: 10.17226/22281.
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Suggested Citation:"Chapter 6 - User Guide Working with the Archive." Transportation Research Board. 2014. Designing the Archive for SHRP 2 Reliability and Reliability-Related Data. Washington, DC: The National Academies Press. doi: 10.17226/22281.
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Suggested Citation:"Chapter 6 - User Guide Working with the Archive." Transportation Research Board. 2014. Designing the Archive for SHRP 2 Reliability and Reliability-Related Data. Washington, DC: The National Academies Press. doi: 10.17226/22281.
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Suggested Citation:"Chapter 6 - User Guide Working with the Archive." Transportation Research Board. 2014. Designing the Archive for SHRP 2 Reliability and Reliability-Related Data. Washington, DC: The National Academies Press. doi: 10.17226/22281.
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Suggested Citation:"Chapter 6 - User Guide Working with the Archive." Transportation Research Board. 2014. Designing the Archive for SHRP 2 Reliability and Reliability-Related Data. Washington, DC: The National Academies Press. doi: 10.17226/22281.
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Suggested Citation:"Chapter 6 - User Guide Working with the Archive." Transportation Research Board. 2014. Designing the Archive for SHRP 2 Reliability and Reliability-Related Data. Washington, DC: The National Academies Press. doi: 10.17226/22281.
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Suggested Citation:"Chapter 6 - User Guide Working with the Archive." Transportation Research Board. 2014. Designing the Archive for SHRP 2 Reliability and Reliability-Related Data. Washington, DC: The National Academies Press. doi: 10.17226/22281.
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Suggested Citation:"Chapter 6 - User Guide Working with the Archive." Transportation Research Board. 2014. Designing the Archive for SHRP 2 Reliability and Reliability-Related Data. Washington, DC: The National Academies Press. doi: 10.17226/22281.
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Suggested Citation:"Chapter 6 - User Guide Working with the Archive." Transportation Research Board. 2014. Designing the Archive for SHRP 2 Reliability and Reliability-Related Data. Washington, DC: The National Academies Press. doi: 10.17226/22281.
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Suggested Citation:"Chapter 6 - User Guide Working with the Archive." Transportation Research Board. 2014. Designing the Archive for SHRP 2 Reliability and Reliability-Related Data. Washington, DC: The National Academies Press. doi: 10.17226/22281.
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Suggested Citation:"Chapter 6 - User Guide Working with the Archive." Transportation Research Board. 2014. Designing the Archive for SHRP 2 Reliability and Reliability-Related Data. Washington, DC: The National Academies Press. doi: 10.17226/22281.
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Suggested Citation:"Chapter 6 - User Guide Working with the Archive." Transportation Research Board. 2014. Designing the Archive for SHRP 2 Reliability and Reliability-Related Data. Washington, DC: The National Academies Press. doi: 10.17226/22281.
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61 C h a p t e r 6 This chapter reviews the Archive functionalities and explains how to use the Archive. In other words, this chapter serves as a user guide, describing system features and providing a step- by-step guide to using the system. The web address to access the Archive is http://www.shrp2archive.org. The latest ver- sion of the user guide can be found as the online Help section at http://shrp2archive.org/?page_id=155. 6.1 Creating and Managing Your User account Any user can access the Archive through the Internet. An anon- ymous user (guest) can search for artifacts, use the visualiza- tion tools, and download artifacts—all without logging in. However, to participate in the online discussion forum, the user will need to create an account. Anyone who is interested in travel time reliability research is eligible to create a user account in the Archive. Creating an account is a quick process, taking 3 to 8 min. 6.1.1 How to Create an Account? An account can be created by finding the Log In or Register link at the top right of the Archive (Figure 6.1) and complet- ing the following steps: 1. The user clicks Log In or Register. 2. The user follows the link and then clicks Register to open the following registration page. 3. The user completes the form and clicks Register. 4. An e-mail will be sent to the user to validate his or her identity. This e-mail contains a temporary password and a link to the login page. 5. The user enters his or her e-mail address and temporary password into the login screen. The user can change the temporary password if desired. 6.1.2 Update Profile Details Registered users can update their profile details at any time. Updating a profile involves the following steps: 1. The user logs in to the system and finds the My Profile link at the top right of the Archive (Figure 6.2). 2. The user follows the link and updates his or her details on the My Profile tab. 3. The user clicks Update Profile to confirm the changes. If the user changes an e-mail address, the user will be auto- matically logged out. To resume activities, the user needs to log in using the updated e-mail address. 6.1.3 Reset Password Resetting a password involves the following steps: 1. The user finds the link to Log in or Register at the top of the Archive. 2. The user follows the link to the login page and then follows the Lost Password link below the login boxes (Figure 6.3). 3. The user enters the e-mail address used to register, and a new password will be sent to the registered e-mail address. 6.2 remove an account To remove an account, the user contacts the administrator using the feedback page. The user can find the link to the feedback page at the bottom of any page on the Archive website. The user completes the feedback page (Figure 6.4) and, if possible, includes a reason for the removal of the account. The user then clicks the Send Feedback button to notify the admin- istrator. The administrator will contact the user to confirm the removal of the account. User Guide—Working with the Archive

62 Figure 6.1. Log In or Register link. Figure 6.2. My Profile link.

63 6.3 Search for artifacts 6.3.1 Search by Keyword The Archive includes a search box at the top right of the page that lets the user enter keywords to find relevant artifacts (Figure 6.5). Keywords may include the project title, artifact tags, artifact ID, or location. 6.3.2 Search Archive The Search Archive feature at the top right of the Archive pages is similar to an advanced search feature in a library catalog (Figure 6.6). The user should use this feature when searching through all artifacts to find specific artifacts that meet certain criteria. The user can look for • Data sets or non–data sets; • Artifacts on different SHRP 2 projects; • Data sets with a specific type of data (e.g., volume, occu- pancy, speed, incidents, travel times, weather information, or work zone information); • Data sets that were collected using a particular collection technology (e.g., Bluetooth, loop, radar, video); • Data sets that were aggregated at different time intervals (e.g., 30-s to daily); • Data sets that were collected on a specific day of the week; • Data sets that include or exclude holidays; and • Specific types of non–data sets, including analysis tools, computer code, data dictionaries, final reports, guide books, presentations, RFPs, or surveys. After users choose conditions to filter the search by, they can display the remaining artifacts geographically on a map or in a list. See below. Figure 6.3. Lost Password link. Figure 6.4. Feedback page. Figure 6.5. Keyword search box. Figure 6.6. Search Archive feature.

64 6.3.3 Search by Geographical Location When the user is looking for artifacts at a specific geographi- cal location, the map searching feature is most useful. To view artifacts on a map, the user can click the Search Archive link at the top right of the page (Figure 6.7). The map shows the locations of all artifacts (if they were submitted with location information). The user can filter the artifacts by project, class, artifact type, and additional filters. To open a data set, the user clicks on it on the map. 6.3.4 Search Through a List of Artifact Titles Users can use the list view to view a list of artifact titles (Fig- ure 6.8). The list of the results can be sorted and filtered by project, class, artifact type, and additional filters. Artifacts can be opened by clicking the title. 6.3.5 Explore by Focus Area/Project The user can explore by SHRP 2 focus area and project when interested in viewing all the artifacts produced under a specific SHRP 2 Reliability-related research project. To explore the projects and artifacts by focus area, 1. At the top of an Archive page, the user clicks Explore by Focus Area/Project (Figure 6.9). The user follows this link to a page, which shows all the focus areas. 2. The user finds the focus area of interest and clicks the heading to expand. The user will see a description of the focus area and a further option to expand. 3. The user clicks List of Reliability Focus Area Related Proj- ects to view the list of projects. 6.3.6 View Latest Artifacts The list of latest artifacts is shown on the Archive homepage (Figure 6.10). 6.3.7 View Your Own Artifacts Users who are a principal investigator or creator on a project can use this option to view all the artifacts that they have uploaded (Figure 6.11). 1. At the top of an Archive web page, the user who has already logged in clicks My Profile to view his or her profile information. 2. The user chooses My Artifacts to view a list of the artifacts that he or she has uploaded. 6.4 Working with artifacts This section provides information about working with arti- facts. Once users have found the artifact they are interested in, they can view metadata (or the artifact page), visualize the information in a data set, download the artifact, and contrib- ute to the discussion. 6.4.1 View Metadata The Metadata tab gives general information about the artifact, including title, description, location, file size, author, type of artifact, and more. If the artifact is a data set, the tab provides a data dictionary and specifies other information such as data sources, road corridors covered, collection technology, and collection frequency. The original file can be downloaded by clicking Download File at the top right of the Metadata tab. To download the data dictionary, the user can click the data dictionary file name. 6.4.2 Visualize Data The user can use the Data tab to visualize the data in a data set. There are three ways of visualizing data: in a grid, on a graph, or plotted on a map. Figure 6.7. Search by geographical location. Figure 6.8. List of artifact titles.

65 Figure 6.9. Explore by focus area and project. Figure 6.10. List of latest artifacts.

66 6.4.2.1 General Navigation of Data Tab Before explaining how to visualize data sets, this section pro- vides some general navigation tips for the Data tab. Users opening this tab will see central, left-, and right-side panels (Figure 6.12). • Central panel. This panel displays the data set visualiza- tion. The user can choose to visualize the data set in a grid layout, on a graph, or plotted on a map. At the top of the central panel, the user can choose Grid, Graph, or Map. • Left-side panel. The left-side panel gives all the options to filter a data set using text or number filters. For example, the user can create a filter that finds all the data points with speeds between 40 and 50 mph. For more information about filters, read Section 6.4.2.5. • Right-side panel. This panel displays extra options specifi- cally associated with the visualization type that the user has selected. For example, if the user is graphing, then this panel will give options to build a graph. The left and right panels can be opened and closed, so that the user can give more space to the main central panel. The Figure 6.11. My Artifacts tab. Figure 6.12. General navigation of Data tab.

67 side panels can be collapsed or expanded by clicking on the vertical gray bars. 6.4.2.2 Grid The grid view is used when a user wants to see the data in tabular format (Figure 6.13). To view a data set in a grid, the user navigates to the Data tab. By default, the Grid page is then displayed. To sort the data in ascending or descending order, the user can left click the header row of a column. To show or hide columns of data, the user can right click the header row. On the menu that appears, the user can make selections to show or hide columns (Figure 6.14). 6.4.2.3 Graph The graph view is used when the user wants to look at the relationships between the various columns of data and have better insight about the data set (Figure 6.15). To view the data set on a graph, 1. The user navigates to the Data tab and then the Graph link. 2. On the right-side panel, the user can build a graph by using the drop-down boxes. The user first selects the type of graph, then chooses data series to plot on the x- and y-axes. The user can edit the columns of data plotted on the graph using the drop-down boxes for the x-axis and y-axis. The first 300 data points will be plotted on the graph. To plot all the data points, the L13A team recommends down- loading the data set and visualizing all of the fields on a local computer. 6.4.2.4 Adding Multiple Series The graphing tool allows users to plot more than one column of data against the y-axis. For example, users can plot the time of day on the x-axis and then both volume and speed on the y-axis. Five columns of data can be plotted on the y-axis at the same time. Once two or more series are selected, the visualiza- tion tool provides new options for displaying the data series (Figure 6.16): • Show/hide series. The user can show or hide each series of data plotted against the y-axis in two ways: (1) click on the legend of the data series, or (2) check or uncheck the tick box above the y-axis drop-down menu. • Remove a data series from the plot. To remove a data series from the plot, the user clicks the [X] next to the y-axis data series. 6.4.2.5 Types of Graphs The user can choose from scatter, line, spline, area spline, col- umn, bar, and pie graphs (Figure 6.17). Figure 6.13. Grid view.

68 Figure 6.14. Show or hide columns of data. Figure 6.15. Graph view.

69 Click [X] to remove data Click to Show / hide data series Figure 6.16. Displaying data series. Figure 6.17. Types of graphs.

70 6.4.2.6 Printing and Downloading Graphs Once a graph is created, the user can print the page or download images of the graphs. Related options can be selected by clicking the icon located at the top right of the graph (Figure 6.18). The following are constraints in graphing: • Only numerical values can be graphed. • Columns of data in a date and/or time format can only be plotted on the x-axis. • Up to five columns of data may be plotted against the y-axis. 6.4.2.7 Map The user can use the map view to visualize the location of data collection stations on a map (Figure 6.19). This option is available for data sets with latitude and longitude informa- tion stored within the data set. To view the data set on a map, the user navigates to the Data tab and then the Map link. On the right-side panel, the user can build a map by using the drop-down box to find the latitude and longitude coordinates. If latitude and longitude coordi- nates are not available, then unfortunately, mapping will not be possible on this artifact. Assuming the coordinates are available, then the first 300 points are plotted on the map. Options to display are • Auto zoom. The user can check the auto zoom box, and the map will automatically zoom in to the detector locations. • Cluster. The user can check the cluster box to group detector stations together, making the map easier to view. To view the detector stations individually, clear this box (Figure 6.20). Figure 6.18. Printing and downloading options. Figure 6.19. Map view.

71 6.4.2.8 Filter The Archive can accept artifacts which can be tens of mil- lions of rows long. They can contain many years of data from multiple detector stations. The filter function is used to cus- tomize the data set to include only the information the user is interested in. As an example, a user can create a filter query on • A time column to view data in the a.m. peak between 7 a.m. and 9 a.m.; • A date column to view data for July 2011 only; • A speed column to view speeds below the free flow speed (e.g., 0 to 55 mph); • Latitude and longitude coordinates to view data at one location only; and • A weather information column, to view data gathered under snowy conditions only. 6.4.2.9 Selecting a Filter There are three types of filters available: • Slider filter, • Number filter, and • Text filter. Slider and number filters apply to data columns with numer- ical values. The text filter can be applied to columns containing text only. To define the filtering criteria (Figure 6.21), 1. The user selects the field using the drop-down box and then the type of filter desired. 2. The user clicks Add. 3. The user chooses filter conditions and clicks Update View to update the visualization in the central panel. 6.4.2.10 Using Slider Slider filters constrain the data set between minimum and maximum bounds and are only available on columns of data with numerical values (Figure 6.22). To use slider filters, 1. The user slides the square boxes to add a filter with new maximum or minimum values. 2. Alternatively, the user can type new maximum and mini- mum values in the white text boxes. Figure 6.20. Cluster detector stations. Figure 6.22. Slider filter. Figure 6.21. Defining filter criteria.

72 6.4.2.11 Number Filter When using number filters, the user can be more specific about which rows to include in the filter by typing the values and/or filter ranges separated by commas (Figure 6.23). To use number filters, 1. The user types “to” to define a range. 2. The user uses commas to select different values. In the example shown in Figure 6.23, a filter was created that selects rows in the data set with station IDs equal to 806, 1376, 1187, 1286 and all station IDs between 822 and 828. 6.4.2.12 Text Filter On data columns containing text, the text filter can be imple- mented to constrain the data set to only the text values that the user specifies (Figure 6.24). The user just needs to type the text filter and click Add. In the example shown in Figure 6.24, a filter was created that selects rows in the data set in the U.S. states of DE, CO, DC, AL, ID, MD, or FL. The text criteria can be separated by commas. 6.4.2.13 Finer Details About Filters The results of a search can be enhanced by adding multiple filters. Therefore, it is important to understand the logical operators involved in filtering: AND versus OR. OR logic is applied within a filter, while AND logic operates between filters. For instance, in the example shown in Figure 6.25, a filter was created that selects rows in the data set with • Dates in summer 2007 AND • Times in the a.m. peak period AND • Volumes between 100 to 500 OR 2000 to 2400. Other details about filters include the following: • To reset a filter, the user clicks Reset Filters. • To remove an individual filter, the user clicks the trash can next to the filter heading. • To temporarily show/hide filters, the user clicks the tick box next to the filter heading. 6.5 Download an artifact There are two types of artifact downloads: (1) full download and (2) subset download. 6.5.1 Full Download This feature enables the user to download the file originally uploaded by the creator/PI to the Archive. This feature is accessible from the top right of the Metadata or Artifact page. This option is available for all artifacts (i.e., both non–data sets and data sets). For data sets, this feature will download the .csv file. Figure 6.23. Number filter. Figure 6.24. Text filter. Figure 6.25. Example of search with AND and OR operators.

73 6.5.2 Download Filtered Artifact Users who have just filtered a data set can download the remain- ing rows by choosing the Download Filtered Data option at the bottom of the filter panel. If the user has not applied any filters, then the original data set will be downloaded. 6.6 Discussion The last tab on the artifact page is the Discussion tab that is used for providing comments on artifacts and projects. It is also used to rate artifacts and projects. 6.6.1 Comment This feature gives users an opportunity to express their opin- ions or ask questions about an artifact. The comment feature is also capable of blocking inappropriate words and phrases automatically. However, it is not a foolproof method to stop inappropriate comments. Users can report inappropriate con- tent by contacting the site administrator via the feedback form. 6.6.2 Rating Artifacts Users can rate an artifact with up to five stars (Figure 6.26). The same rating will be applied to all future comments on that artifact unless the user decides to change his/her rating or remove the rating. To remove the rating, the user can click the red circle on the left side of the stars. Users will be required to provide a supporting comment to justify any rating. 6.7 Uploading artifacts 6.7.1 Who Can Upload Artifacts? The Archive allows PIs and creators to upload artifacts from their research projects. In the future, all registered users may be able to upload other supporting material, but this option is not available at the time of this writing. Therefore, the remain- der of this section is applicable to PIs and creators only. To gain the PI level of access, 1. The user registers as a user. 2. The user contacts the administrator via the feedback form. The user will need to provide his or her name, e-mail address, and the name of the SHRP 2 project. 6.7.2 Artifact Upload Wizard Before uploading an artifact, the file needs to be prepared using the required formatting (see Section 5.6). To upload artifacts, the uploading user must be logged in and the SHRP 2 system must recognize the account as belonging to a SHRP 2 PI. To start the upload process, the user should navigate to the My Profile page, select the My Artifacts tab, and then click + Upload a New Artifact (Figure 6.27). Figure 6.26. Rating artifacts. Figure 6.27. Uploading an artifact.

74 6.7.2.1 Step 1: Select File The purpose of this step is to choose an artifact to upload. The user clicks the button to choose a file and then clicks Save and Continue. Large files may take some time to load at this step. For the list of acceptable file formats, please read Section 5.6.2.2. 6.7.2.2 Step 2: Confirm Data Type Users uploading a data set (i.e., a .csv file) then should com- plete Step 2 of the Upload Wizard. If the user chose a non– data set in Step 1 (i.e., anything other than a .csv file), then the wizard will skip Step 2 entirely. In Step 2, the wizard will display the headings and a few rows of the data set for the user to review. Then Step 2 asks for some information about each column of data (Figure 6.28). • First, the user gives each column a heading. Headings should be between 1 and 80 characters long, unique, and contain only permitted characters including a to z, A to Z, 0 to 9, dashes, spaces, and underscores. The heading should be user friendly. • Next, the user should choose the type of data in each column. The options are number, text, date-time, date, and time. • Alternatively, the user may choose to exclude a column of data entirely. The Archive will accept a maximum of 60 columns of data, so the user should reduce the num- ber of columns if in excess of this number. The system does not allow edits to Step 2 in the Upload Wizard after the file has been submitted. Therefore, the user should review the column headings and data types thor- oughly before submitting the artifact for processing. 6.7.2.3 Step 3: Set Metadata Step 3 of the Upload Wizard is all about entering other infor- mation about the artifact (or the metadata). Entering these data allows the search functions of the Archive to find the uploaded artifact (Table 6.1). 6.7.2.3.1 Related aRtifacts This field acknowledges that relationships can exist between artifacts. For example, • A data set may have been used to determine the final recom- mendations in a report; • A raw data set may have been cleaned up into a processed data set; and • Someone on one project may use a data set from a different project. This section can be used to create relationships among artifacts. In the example shown in Figure 6.29, the Georgia DOT data set is related to the Atlanta Case Study, which in turn is related to the artifacts from Northern Virginia. Related artifacts can be selected in the left side by search- ing for their title or artifact ID number. The ID number of any artifact can be found on the Metadata tab of a pub- lished artifact. To select the related artifact, the user clicks the + sign to move it to the right into the selected items side. To deselect any artifact, the user clicks the - sign on the right side. 6.7.2.4 Step 4: Publish Artifact The user reviews the metadata selections before submitting the artifact for processing. To make changes before submit- ting, the user presses the Back button. 6.7.3 What Happens After the User Submits an Artifact? After submission, the artifact is processed and validated by the Archive back end and then approved by the administra- tor. A number of checks are undertaken both by the back end (S2A server) and by the administrator to review the artifact. Large files will take longer to publish. The status of any arti- fact upload can be viewed on the My Artifacts tab on the My Profile page. e.g., Travel time, Speed, Volume, etc. Give each column a heading Choose the type of data or choose to exclude the column Figure 6.28. Artifact upload wizard, Step 2.

75 Table 6.1. Metadata Information Required During Upload Name Instructions Data Sets? Non–Data Sets Input Required Title Short descriptive title 3 3 3 Description 5–10-line description which may include: purpose, origin of data, processing techniques, observations, findings or acknowledgments. Be concise. 3 3 3 Project Select a SHRP 2 project that your artifact is associated with. 3 3 3 Class Select SHRP 2 Primary for files that were produced as part of a SHRP 2 research project. Select User-submitted for all other files. 3 3 3 Artifact Type Select file type. CSV files will automatically be nominated as ‘Data sets.’ For non–data sets please choose the type of artifact, e.g., final report. 3 3 3 Related Artifacts This field acknowledges that relationships can exist between artifacts. Further information provided below the table. 3 3 Years described Year range described in this file. For example, the traffic data in your data set may be collected during 2011 and 2012. 3 3 Locations This field gives you the opportunity to specify up to ten locations for the artifact. You may determine the location based on the location of the traffic data included in a data set. For non–data sets, your final report or presentation may be written about data collected at a particular location. Type a City, State, or Open Street Map ID. Then click the “Lookup” to validate the location. 3 3 Data dictionaries A data dictionary is a document that describes the data stored in the data set. For each column heading describe the data stored and the units of measurement. 3 3 Data source(s) The organization that provided the data. This could include government bodies or third parties, e.g., traffic.com. 3 Corridors This field captures the names of the road in a data set. For example, US101. 3 Data Types Check the types of information that is included in this data set. 3 3 Collection Technologies How was the data collected? Choose the ‘on site’ field data collection technology. 3 Collection Frequency Time interval of data collection. 3 Days of Week The day of week that data was collected. 3 Holidays Indicate whether this data includes holidays or not. 3 Find related artifacts in left side by searching for title or artifact ID Click the + to push it to the right side Figure 6.29. Example of related data sets.

76 6.7.4 Unsuccessful Artifact Processing At times, it may not be possible for the Archive to process a data set. This is normally related to the preparation of data sets. In this case, the upload process needs to be completed again. 6.7.5 Editing Artifact Metadata The metadata of a processed or in-process artifact can be edited anytime by clicking the edit pencil on the My Artifacts tab on the My Profile page (Figure 6.30). The system does not allow edits to Step 2 in the Upload Wizard after the file has been submitted. Therefore, the user should review the column headings and data types thor- oughly before submitting the artifact for processing. 6.7.6 Deleting Artifacts The PI or creator can delete an uploaded artifact via the My Artifacts tab by clicking the black and white cross next to the artifact (Figure 6.31). The My Artifacts tab is located on the My Profile page. 6.8 automatically Generated e-mail Notifications This section lists the automatically generated e-mail notifi- cations that are used in the Archive. Usually these e-mails are used to (1) validate the identity of a registered user, (2) notify the user of the status of an uploaded artifact dur- ing the ingestion process, and (3) inform PIs and creators when someone has commented on their artifact. The fol- lowing subsections illustrate the various automatic e-mail notifications. 6.8.1 Validate the Identity of New User Subject: SHRP 2 Reliability Archive: Registration validation Dear [First Name], Welcome to the SHRP 2 Reliability Archive. Your registered email address and temporary password are below: Email Address: [email address] Password: [temporary password] Please complete your registration by clicking the following link and entering your temporary password [link to login screen]. Kind regards, Archive Administrator SHRP 2 Reliability Program This message has been automatically generated. To contact the site administrator, please complete the feedback form [link to feedback screen]. Figure 6.30. Editing an artifact’s metadata.

77 Figure 6.31. Deleting an artifact. 6.8.2 Artifact Is Processing Subject: SHRP 2 Reliability Archive: Your artifact is being processed Dear [First Name], This email is to confirm that your artifact is being processed. Please note that processing may take some time for large data sets. Artifact Title: [Artifact title] Artifact ID: [Artifact ID if possible?] Once processing is finished you can edit the artifact’s meta- data and view all the artifacts you’ve uploaded, click My Pro- file and then My Artifacts on the SHRP 2 Reliability Archive web page. Thank you for your contribution to the SHRP 2 Reliability program Archive! Kind regards, Archive Administrator SHRP 2 Reliability Program This message has been automatically generated. To contact the site administrator, please complete the feedback form [link to feedback screen]. 6.8.3 Artifact Has Finished Processing Subject: SHRP 2 Reliability Archive: Artifact processing is complete Dear [First Name], This email is to confirm that your artifact has been processed. Artifact Title: [Artifact title] Artifact ID: [Artifact ID] Artifact URL: [link to artifact] To edit the artifact’s metadata and to view all the artifacts you’ve uploaded, click My Profile and then My Artifacts on the SHRP 2 Reliability Archive web page. Thank you for your contribution to the SHRP 2 Reliability program Archive! Kind regards, Archive Administrator SHRP 2 Reliability Program This message has been automatically generated. To contact the site administrator, please complete the feedback form [link to feedback screen].

78 6.8.4 Artifact Processing Was Unsuccessful Subject: SHRP 2 Reliability Archive: Artifact processing was unsuccessful Dear [First Name], The SHRP 2 Reliability Archive could not process your data set and unfortunately you will need to complete the upload process again. Artifact Title: [Artifact title] Reason for processing error: [Reason for processing error] Possible fixes: [Corresponding fix to the problem] Please be assured that help is available. Our site administrator can assist you with the upload process and provide helpful infor- mation about pre-processing data sets. To contact the site administrator, use the Archive’s feedback form [link to feedback screen]. Kind regards, Archive Administrator SHRP 2 Reliability Program This message has been automatically generated. To contact the site administrator, please complete the feedback form [link to feedback screen]. 6.8.5 Artifact Has Been Removed Subject: SHRP 2 Reliability Archive: Your artifact has been removed Dear [First Name], This email is to notify you that one of your artifacts has been removed from the SHRP 2 Reliability Archive. Artifact Title: [Artifact title] Artifact ID: [Artifact ID] If you did not remove this artifact and you’d like to understand why it was removed, please contact the site administrator via the Archive’s feedback form [link to feedback screen]. Kind regards, Archive Administrator SHRP 2 Reliability Program This message has been automatically generated. To contact the site administrator, please complete the feedback form [link to feedback screen]. 6.8.6 Someone Has Commented on a Principal Investigator’s or Creator’s Artifact Subject: SHRP 2 Reliability Archive: Your artifact has received a comment Dear [First Name], Your artifact has generated interest amongst the community and someone has made a comment! Artifact Title: [Artifact title] Artifact ID: [Artifact ID] Comment: [The most recent comment] Feel free to respond to the comment on the Discussion tab of your artifact. If you believe the comment contains inappropriate material, please contact the site administrator via the Archive’s feedback form [link to feedback screen]. Thank you for your contribution to the SHRP 2 Reliability pro- gram Archive. Kind regards, Archive Administrator SHRP 2 Reliability Program This message has been automatically generated. To contact the site administrator, please complete the feedback form [link to feedback screen].

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 Designing the Archive for SHRP 2 Reliability and Reliability-Related Data
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TRB’s second Strategic Highway Research Program (SHRP 2) Report S2-L13A-RW-1: Designing the Archive for SHRP 2 Reliability and Reliability-Related Data explores the development, testing, and deployment of the SHRP 2 Reliability Archive system. This archive is a repository that stores the data and information from SHRP 2 Reliability and Reliability-related projects.

This project also produced a document that outlines the high-level architecture of the SHRP 2 Archive system.

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