Final Research Report: A Transportation Guide for All-Hazards Emergency Evacuation (2013)

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NCHRP 20-59 (32) A Transportation Guide to All-Hazards Evacuation Final Report 186 Appendix E: Comparison of Original and Revised Outlines Table E-1 compares the original outline and tools with the revised outline and tools. Most of the tools in the original outline have been included, often with amendments to increase their utility for transportation purposes. Additional tools have been created as well. The table shows the biggest changes were to first consider the “needs” – the population groups needing evacuation – as part of Step 2, and to identify the resources to support evacuation in Step 4, rather than combine the information gathering into Step 2, as in the original outline. Determining Goals and Objectives formed a new chapter, that was implicit in some of the tools and checklists that were developed. The CPG 101 framework preserved the intentions of the original outline, while serving as a more familiar touchstone to emergency managers and other partners, who will be participating with transportation managers in the planning. In most cases emergency managers at state, regional or local levels, will likely be leading the overall coordination and planning for the many functional areas that participate in an evacuation exercise or event; it is essential for them to be “on board” and cognizant of transportation’s resources, assets and constraints. TABLE E-1. Comparison between Original and Revised Outlines, with Cross-reference for Tools Original Outline Revised Outline Introduction Description of problem Legal mandates How guide addresses problem Disaster declarations Guide focus Guide organization Chapter 1/ Step 1 Get Started Overview of Emergency Mgt. Terms and Cycles Form a Collaborative Planning Team 1.1 Identify likely interagency and interregional partners 1.2 Engage the whole community in planning Tools 1.1 Preliminary risk assessment (now Tool 2.1) 1.2 Evacuation needs discussion guide (now Tool 2.6) 1.3 Potential community partners (now Tool 1.4) 1.4 Primary entities and modes involved in evacuation (now Tool 3.3) Tool 1.1 Network contact database Tool 1.2 Potential frameworks for convener agencies Tool 1.3 Introduction to Emergency Support Functions (ESFs) and transportation roles & interactions (new) Tool 1.4 Potential community partners Chapter 2/ Step 2 Gather Information – Identify Needs and Resources 2.1 Gather contacts and data on Understand the Situation 2.1.Gather information on potential risks/ hazards that may require

NCHRP 20-59 (32) A Transportation Guide to All-Hazards Evacuation Final Report 187 Original Outline Revised Outline transportation resources to support evacuation 2.2 Gather information on potential sites for gathering people for mass transport 2.3 Gather contacts and data on potential destinations for evacuees 2.4 Check progress so far evacuation 2.2.Gather contacts and data on people that may need evacuation 2.3.Plan and convene a regional workshop Tools 2.1 Flowchart and text (flowchart in body of new step 4, text abandoned) 2.2 EE Estimated # of evacuees (still Tool 2.2 but expanded) 2.3 IF Institutional facilities (still Tool 2.3, expanded) 2.4 AE Assisted evacuees – non- institutional (still Tool 2.4, expanded) 2.5 Examples of Resources (now Tool 4.2.1) 2.6 TR Transportation related resource database templates (evacuation routes, fuel/food vendors) (now part of Tool 4.2.3) 2.7 TA Transportation Assistance (mass transportation modes, operators database) (now grouped in Tool 4.2.4) 2.8 Transit inventory tool (now grouped in Tool 4.2.4) 2.9, 2.10 Variable message signs, dynamic message signs (combined, now grouped as part of Tool 4.2.3) 2.11 Public works equipment (now part of Tool 4.2.3) 2.12 Reception/ pick up locations (modified to intermodal facilities, now grouped with Tool 4.2.4) 2.13 Hotel/motel database – deleted – far removed from transportation responsibilities Tool 2.1 Preliminary risk assessment Tool 2.2 EE Estimated # of evacuees Tool 2.3 IF Institutional facilities Tool 2.4 AE Assisted evacuees – non- institutional Tool 2.5 LA Livestock and other animals (new) Tool 2.6 Evacuation needs discussion guide

NCHRP 20-59 (32) A Transportation Guide to All-Hazards Evacuation Final Report 188 Original Outline Revised Outline 2.14 Public shelter database – substantially revised to reflect information important to transportation (now Tool 4.2.5), to coordinate with ESF6 who maintains full shelter information 2.15 Receiving facilities database deleted- same basic information as Institutional Facilities and others from source jurisdictions. Coordination between facilities is not a primary transportation mission or responsibility, but transportation assistance may be required. 2.16 Evacuation Management checklist (now Tool 4.2.6 Resource inventory checklist, with more comprehensive checklist for all functions in Tool 5.2) Chapter 3/ Step 3 Design the Evacuation Plan Major elements: Hazard analysis Vulnerability analysis Behavioral analysis Transportation analysis Transit and other assisted transportation analysis Shelter analysis Decision making Determine Goals and Objectives 3.1 Determine operational priorities 3.1.1 Develop/ consider scenarios 3.1.2 Identify potential traffic, transit, intermodal and interjurisdictional challenges and opportunities presented by the scenario 3.1.3 Convene at least one collaborative workshop on operational priorities 3.2 Establish goals and objectives Tools 3.1 “Workshop in a Box” (now a resource identified for all tasks, included at conclusion of Guide) 3.2 Partners to help match resources to needs (same as Tool 1.3, new Tool 1.4) 3.3 Sample evacuation timeline (now Tool 4.1.2) Tool 3.1 Discussion guide on goals and objectives- “thought starters” (new) Tool 3.2 Transportation coordination spectrum of considerations for access & functional needs populations Tool 3.3 Primary entities and modes involved in evacuation Tool 3.4 Transportation operations

NCHRP 20-59 (32) A Transportation Guide to All-Hazards Evacuation Final Report 189 Original Outline Revised Outline 3.4 Transportation coordination spectrum of considerations for access and functional needs populations (now Tool 3.2) 3.5 Transportation coordination checklist (now Tool 3.4) 3.6 Transportation communications (now Tool 4.3) coordination checklists Chapter 4/ Step 4 Test, Exercise, Assess and Revise the Plan 4.1 Develop inclusive evacuation exercise planning team 4.2 Decide on type and scope 4.3 Develop exercise scenario(s) 4.4 Establish date, time, location, issue invitations 4.5 “Walk through” in advance, especially if complex 4.6 Conduct exercise 4.7 Debrief 4.8 Document the exercise Plan Development 4.1 Develop and analyze courses of action 4.1.1 Establish the timeline 4.1.2 Depict scenarios, identify decision points and operational tasks 4.2 Identify resources 4.3 Identify information and intelligence needs Tools 4.1 Introduction to exercises (now Tool 6.3) 4.2 Participant review form (now Tool 6.4) 4.3 Facilitator review form (now Tool 6.5) 4.4 Sample after action report (now Tool 6.2) Tool 4.0 Discussion guide- “thought starters” (new) Tool 4.1.1 Real Time Evacuation Planning Model (RTEPM) (new) Tool 4.1.2 Public Assisted Evacuation Plan Timeline for Notice Events Tool 4.2.1 Examples of Resources Tool 4.2.2 Overview of FEMA resource typing for transportation resources (new) Tool 4.2.3 TR Transportation related resource database templates – compilation- evacuation routes, fuel/food vendors, variable message signs, public works equipment Tool 4.2.4 TA Transportation Assistance – compilation- intermodal facilities, mass transportation modes,

NCHRP 20-59 (32) A Transportation Guide to All-Hazards Evacuation Final Report 190 Original Outline Revised Outline vehicle fleet information, staff Tool 4.2.5 Public shelters transportation reference Tool 4.2.6 Resource inventory checklist Tool 4.3 Checklist for interagency communications and information sharing between transportation agencies, emergency management, and others Chapter 5/ Step 5 Formalize, Sustain and Improve the Plan 5.1 Schedule regular meetings 5.2 Include community partners in planning, exercises 5.3 Include community partners in public outreach 5.4 Expand the community network 5.5 Use small incidents to practice coordination and deployment 5.6 Use large planned events to practice regional coordination and strategies 5.7 Develop agreements with partner agencies Plan Preparation, Review and Approval 5.1 Writing the plan 5.2 Review the plan 5.3 Approve and maintain the plan 5.4 Disseminate the plan Tools Tool 5.1 Sample MOU with transit agency as convener (now Tool 5.3) Tool 5.2 Sample agreement with MPO as convener (now Tool 5.4) Tool 5.1 Multijurisdictional multimodal evacuation coordination template outline (new) Tool 5.2 Multijurisdictional multimodal evacuation planning checklists (new) Tool 5.3 Sample MOU with transit agency as convener Tool 5.4 Sample agreement with MPO as convener Step 6 Plan Implementation and Maintenance 6.1 After action reporting 6.2 Updating the plan 6.3 Training, testing and exercising Tools Tool 6.1 After action reporting- real

NCHRP 20-59 (32) A Transportation Guide to All-Hazards Evacuation Final Report 191 Original Outline Revised Outline events – FEMA guidance Tool 6.2 After action/ corrective action report survey template Tool 6.3 Overview description of drills, simulations and exercises Tool 6.4 Participant feedback form Tool 6.5 Facilitator report form Tool 6.6 Summary of the full after action report template (new) Resource Evacuation Workshop Planning 101 “Workshop in a Box” Useful resources and direct references Glossary (to be added- included in this report) Appendix A: FEMA Target Capabilities List for Citizen Evacuation and Shelter in Place (new) Appendix B: Alaska Evacuation Plan Template (possibly substitute urls for multiple plans) (new)