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51 APPENDIX B Survey Instrument and Accompanying Materials TRANSPORTATION RESEARCH BOARD MEMORANDUM March 24, 2006 TO: State Transportation Agenciesâ Staff FROM: Donna L. Vlasak, Senior Program Officer National Cooperative Highway Research Program (NCHRP) Syntheses SUBJECT: Questionnaire for NCHRP Synthesis Topic 37-01, Multi-Disciplinary Teams for Context Sensitive Solutions Leigh Blackmon Lane (Principal Investigator) and Teresa Townsend, Center for Transportation and the Environment at North Carolina State University, along with project team members James Bednar, CH2MHill and Allen Ibaugh, Data Transfer Solutions, are preparing this synthesis report under contract to TRB. The goal is to document the current practice in activities conducted by state departments of transportation (DOTs). This synthesis effort will produce a report that promises to help document the practices being used by state DOTs, as well as other agencies. In order for the Synthesis to reflect the best current technology, the latest experience, and the most complete perspective, it is important that responses be requested from all state transportation agencies. Therefore, the enclosed questionnaire link is being sent to you for your agency input. We ask that you please complete the questionnaire or direct it to the appropriate personnel responsible for this type of recordkeeping, and, if possible, then please coordinate the collection and return of any separate materials so that a complete response may be obtained. Your efforts to complete the questionnaire as accurately and completely as possible are appreciated, since the responses may be published, along with those of other agencies in order to reflect the current range of practice. We believe that the final product will be of considerable interest and use to all transportation agencies. Please complete the questionnaire by April 5, 2006. If you need additional information, more time, or assistance in completing the questionnaire, please contact Leigh (lblane@ncsu.edu, 919-515-8041) or Teresa (tltownse@ncsu.edu, 919-515-9351). Thank you for your timely response TRB is preparing a Synthesis of Current Practice on the subject topic. This is being done as part of NCHRP, which is sponsored by AASHTO in cooperation with FHWA. The objective of a Synthesis is to provide an overview of transportation agency practices, recent literature findings, and research in progress addressing the subject topic. The survey is web based and will take approximately 20 minutes to complete. Here is the link that you need to fill out the survey: http://nchrp.edats.com/
52 Online Web Survey Home page Interior WebPage
53 National Cooperative Highway Research Program Survey Please take a few moments to complete this survey (20 minutes or less) or forward to the appropriate person in your organization to complete by April 5, 2006. Thank you for your participation! 1. Agency/Organization Reporting: ______________________________________ 2. Name of Respondent: _______________________________________________ 3. Title: ____________________________________________________________ 4. Mailing Address: __________________________________________________ 5. City: ___________________ 6. State: __________________ 7. Zip Code: ______________ 8. Telephone: ______________ 9. e-mail: _________________ 10. Which of the following CSS policies/directives/initiatives does your agency/organization have in place? (Check all that apply.) _____ CSS state legislation _____ Adopted CSS DOT policy _____ CSS guidance _____ Adopted aesthetic policy _____ Environmental stewardship policy _____ Design manual that includes a CSS policy statement _____ Streamlining policy _____ Not applicable/none 11. Which of the following CSS applications/practices does your agency/organization employ? _____ Incorporate CSS into local transportation planning _____ Consultation with environmental resources agencies _____ Community visioning (i.e., consensus building, charettes, comprehensive planes, long-range planning, etc.) _____ Innovative public involvement techniques _____ Multi-disciplinary team participation _____ CSS work/task groups _____ CSS training _____ Funding/community partnerships _____ Not applicable/none _____ Other
54 12. Does your agency/organization receive CSS training? Yes _____ No _____ 13. Who provides CSS training for your agency/organization? _____ DOT/state _____ NHI course _____ University _____ Private consultant _____ Not-for-profit organizations _____ Not available _____ Other 14. How many people have been trained in your state? _____ 0â50 _____ 51â100 _____ 101â500 _____ Over 500 15. Which of the following CSS applications/practices does your agency/organization employ? _____ Long-range planning staff _____ Programming staff _____ Environmental staff _____ Design staff _____ Right-of-way staff _____ Operations and maintenance staff _____ Not availableâagency/organization does not provide CSS training at this time _____ Other 16. Which of the following disciplines in your organization receive CSS training? _____ Transportation planners _____ Transportation modelers _____ Environmental scientists (biologists, ecologists, etc.) _____ Archaeologists _____ Historical architects/historians _____ Landscape architects _____ Geologists _____ Land acquisition specialist (right-of-way agents) _____ Community planners _____ Social scientists _____ Economists _____ Accountants _____ Engineers (roadway, geotech, structures, traffic/operations) _____ Construction professionals (engineers and inspectors) _____ Maintenance professionals (engineers and technicians) _____ Other 17. Which of the following groups/individuals receive CSS training through your agency/organization? _____ Local government officials/staff _____ Metropolitan planning organizations (MPOs)/rural planning organizations (RPOs)
55 _____ Federal agencies _____ Environmental resource/regulatory agency _____ Key community leaders/liaisons _____ Environmental advocacy/interest groups (i.e., Sierra Club, Natural Resource Defense Fund, etc.) _____ Community organizations/neighborhood groups _____ Citizen action committee _____ Not availableâagency/organization does not provide CSS training at this time _____ Other 18. Is the CSS training representative of a multi-disciplinary team? Yes _____ No _____ _____ Not availableâagency/organization does not provide CSS training at this time 19. Does your agency/organization use a multi-disciplinary team in your project development process? Yes _____ No _____ 20. How are multi-disciplinary teams primarily structured in your agency/organization? _____ DOT team _____ Formalized internal/external team charter (outside organizations/agencies only) _____ CSS policy requirements _____ Other 21. How are participants selected for inclusion on a multi-disciplinary team? _____ Local government input _____ Resource agency input _____ MPO/RPO input _____ Upper management decision _____ Context driver (project specific) _____ Standard DOT procedure/policy _____ Not available _____ Other 22. How does your agency/organization decide to use a multi-disciplinary team? _____ Public controversy _____ Natural resource issues _____ Feasibility study _____ Corridor study _____ Level of NEPA documentation _____ Urban vs. rural _____ Size of project _____ Multi-disciplinary teams are used on all projects _____ Standard policy/procedure _____ Other 23. What groups or organizations have ever been asked to participate on a CSS-based multi- disciplinary team? _____ Local _____ State _____ Federal
56 _____ Key community leaders/liaisons _____ Community organizations _____ Neighborhood groups _____ Citizen action committee _____ Other public entities _____ Local businesses _____ Individuals _____ Others 24. Briefly list some of the multi-disciplinary teams used in your organization (i.e., merger team, ETAP, etc.) ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ 25. How are community perspectives represented on the multi-disciplinary team? _____ Local elected official input _____ DOT project manager represents community concerns _____ MPO/RPO input _____ Community leader/liaison _____ Summary of public comments from public meeting 26. What process is used to select a community leader/liaison to sit on a multi-disciplinary team? _____ Local government input _____ Key community leader surveys _____ General application process _____ DOT management selection _____ State elected officials selection 27. What type of rules governs the multi-disciplinary team process? _____ Team charter (defined roles and responsibilities) _____ DOT policy (time limits, review periods, critical milestones) _____ Dispute resolution process _____ Use of natural facilities for meetings 28. What specific mechanisms/approaches/techniques ensure that general public interests and needs are considered as part of the multi-disciplinary team decision-making process? _____ Structured feedback meetings prescribed between the community leader/liaison and the community at large _____ Public comments presented by DOT staff to multi-disciplinary team _____ Records of multi-disciplinary teams meeting results disseminated to the general public via a website, e-mail, and/or mailings to citizens 29. How is information and decisions from the multi-disciplinary team disseminated to the general public? _____ Websites _____ Open forum meetings _____ Newsletters _____ Small group meetings _____ Newspaper articles
57 _____ Radio programs _____ TV programs _____ Multi-disciplinary team meetings open to the public _____ Telephone calls _____ Mailing list _____ GIS online web applications _____ Public postings (i.e., post office, supermarket, billboards, public buses, etc.) 30. Are you using multi-disciplinary teams as part of the project development process? Yes _____ No _____ 31. For what type of projects are multi-disciplinary teams used? _____ Small (categorical exclusion) _____ Medium (environmental assessment) _____ Large (environmental impact statement) _____ Feasibility studies _____ Corridor studies _____ All projects _____ Not available _____ Other 32. When does a multi-disciplinary team form in the project development process? _____ Prior to purpose and need (long-range planning process integration) _____ Scoping process _____ Selection of range of alternatives to be studied in detail _____ Selection of a preferred alternative _____ Other 33. How are multi-disciplinary teams linked between the long-range transportation process and the project development process? _____ Advisory committee participants are consulted during project development _____ Mailing lists are used from the long-range transportation process _____ Transportation planner becomes a member of the multi-disciplinary team _____ Project reports/documents used from long-range transportation process _____ MPOs/RPOs representation on the multi-disciplinary teams 34. What type of process is used to gauge the satisfaction of the multi-disciplinary team members experience during the project development processes? _____ Surveys _____ Post critique/lessons learned discussions about multi-disciplinary teamâs performance _____ Other 35. How have multi-disciplinary teams affected the project development process? _____ Greater public acceptance _____ Expedited project delivery _____ Delayed project delivery _____ Shared funding through partnerships _____ No change _____ Unable to determine _____ Other
58 36. Does your agency/organization have a case study that represents a project using multi- disciplinary teams to CSS? Yes _____ No _____ 37. Project number or project name: ____________________________________________ 38. Location: _________________________________________________________ 39. Description of the project: _________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ 40. Project contact name: _____________________________________________________ 41. Contact title: _____________________________________________________________ 42. Contact e-mail: __________________________________________________________ 43. Contact phone number (no spaces or dashes): __________________________________
