Estimating Highway Preconstruction Services Costs - Volume 2: Research Report (2016)

Below is the uncorrected machine-read text of this chapter, intended to provide our own search engines and external engines with highly rich, chapter-representative searchable text of each book. Because it is UNCORRECTED material, please consider the following text as a useful but insufficient proxy for the authoritative book pages.

67 A P P E N D I X C Agency and Project Interview Template STRUCTURED INTERVIEW: I. Agency and Interviewee General Information: 1. Interviewee name: 2. Interviewee job position in the agency: 3. Interviewee telephone number: 4. City and state in which the respondent agency is headquartered: A. Name of agency: 5. What type of organization do you work for? State DOT Other public transportation agency Other: {explain} 6. Annual construction budget: 7. Approximate average annual number of awarded construction projects: 8. Approximate average annual number of federally funded projects: 9. Approximate average annual number of non-federally funded projects: 10. Project monetary size range: $ to $ 11. Average monetary size of a new construction project $

II. Preconstruction Services Project Development Process

69 III. Agency In-House Data Collecting: 1. Do you record in-house PCS hours on a per-project basis? Yes No If yes, con
nue. If no, go to next sec
on. 2. How do you record these hours? Engineers’
mesheets Time alloca
on system per job Time-tracking so„ware Other {explain} 3. How accurate do you think the hours are? 4. Do you allocate in-house overhead costs to an individual project? Yes No If yes, how do you allocate these costs? 5. Do you use the data to determine PCS cost es
mate for future projects? Yes No If yes, con
nue. If no, go to next sec
on. 1 – Not Accurate 2 3 4 5 – Very Accurate

70 6. What method do you use to esmate PCS costs for a project? Trns.port soware Standard percentage of esmated preconstrucon cost Direct esmate of hours Past project cost range Don’t know Other {please specify} IV. Agency Outsourcing Preconstruction Services Makeup: 1. Does your agency contract out PCS work? Yes No If yes, connue. If no, go to next secon. 2. Do you have a standing contract for a general engineering consultant (GEC)? Yes No 3. What services do you contract out? In-house GEC Other Consultant Feasibility study NEPA study Stage 1 design Alternate evaluaons Preferred alternave Cost esmate NEPA and permit approval Stage 2 design and approval ROW plans ROW ulity acquision and relocaon Detailed design and approval Engineer’s cost esmate Final plan package (RFP and RFQ) Adverse for bids Evaluate bids Award contract Approximate percentage

71 4. If your agency contracts out PCS, why do you do it? Regulaons Staff availability Special experse Policy Transfer risk of design liability Other: {explain} 5. Do you have limitaons or guidelines on how much you can or shall outsource? Yes No If yes, please explain: 6. Do you compare the cost of in-house resources to the cost of consulng out as part of the outsourcing decision process? Yes No If yes, please explain: V. Preconstruction Cost Components: 1. How influenal do you think the following characteriscs are in esmang the overall PCS cost for a typical design–bid–build project? (Interviewer check the appropriate box) • 1 – No influence • 2 – Some influence • 3 – Major influence 1 2 3 Complexity Project type Number of sub-consultants Construcon cost Number of lanes Number of plan sheets NEPA classificaon Number of bridges Highway classificaon Length of project Geographical Loss of design effort Other

72 VI. How to Improve PCS Cost Estimates: 1. What is your agency’s current stance on es ma ng PCS cost? Already es mating PCS cost Looking to adopt it in the future Believe it would be valuable Do not see value for my agency Other: {explain} 2. What do you think your agency needs to do to improve its PCS cost es mates? 3. If there was a system available that would capture PCS cost informa on, would your agency consider adop ng it? Yes No Maybe 4. If you were able to more accurately es mate PCS cost, what would be the impact on the planning process? 5. Is there anything you would like to add that you think would be valuable to the researchers in this study? Please explain: 1 – No Impact 2 – Some Impact 3 – Large Impact Please explain:

73 PROJECT CASE STUDY INTERVIEW: VII. Project General Information: 1. Project name: 2. Project type: DBB DB CMGC Other 3. Project descripon: 4. Total monetary size of project: 5. Total cost of PCS for project: 6. Breakdown of the PCS cost for the project (if available): In-house GEC Other Consultant Feasibility study $ $ $ NEPA study $ $ $ Stage 1 design $ $ $ Alternate evaluaons $ $ $ Preferred alternave $ $ $ Cost estimate $ $ $ NEPA and permit approval $ $ $ Stage 2 design and approval $ $ $ ROW plans $ $ $ ROW ulity acquision and relocaon $ $ $ Detailed design and approval $ $ $ Engineer’s cost esmate $ $ $ Final plan package (RFP and RFQ) $ $ $ Adverse for bids $ $ $ Evaluate bids $ $ $ Award contract $ $ $ Total percentage

74 7. Complexity of project: 8. Number of sub-consultants: 9. Number of lanes: 10. Number of plan sheets: 11. NEPA classificaon: 12. Number of bridges: 13. Highway classificaon: 14. Length of project: 15. How much influence did the following factors have on the PCS cost for this project? No Influence Minor Influence Major Influence Complexity Project type Number of sub-consultants Construcon cost Number of lanes Number of plan sheets NEPA classificaon Number of bridges Highway classificaon Length of project Other 1 – Basic Project 2 3 – Typical Project 4 5 – Very Complex