Developing the "Guide for the Process of Managing Risk on Rapid Renewal Projects" (2014)

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61 A p p e n d i x F Recommendations for Future Work

62Table F.1. Recommendations for Future Work Proposed Activity Short Term Longer Term Total Assumptions Estimated Cost Assumptions Estimated Cost Estimated Cost Regarding the Guide (and Tools) Sum of all short-term guide work (excluding management) $65,000 Sum of all longer term guide work (excluding management) $187,000 $252,000 (excluding management) • Develop webinar (possibly paid in part by participants— “cost sharing”). 40 h (develop) × 50% cost sharing with attendees $4,000 20 h (update) × 50% cost sharing with attendees $2,000 $6,000 • Write papers and make presentations (including webinars, if developed), as well as develop brochures, on guide. Present at various venues (e.g., TRB Annual Meeting, AASHTO Annual Meeting, TCM International Conference) for exposure. Prepare and present paper at 2010 AASHTO (50 h + travel cost) and develop/ distribute brochure (30 h + material costs) $20,000 Present at 2011 TRB, 2011 AASHTO, 2011 TCM (150 h + travel costs) $36,000 $56,000 • Plan and conduct 1- or 2-day users’ conference in conjunc- tion with well-attended event (e.g., TCM International Confer- ence). Possibly paid in part by participants—cost sharing. 80 h (planning only) × 50% cost sharing with attendees $8,000 120 h + travel and material costs (three staff to conduct) × 50% cost sharing with attendees $15,000 $23,000 • Continue to obtain feedback and plan/improve materials (e.g., fix bugs in template, incorporate “inventories” into template, improve user interface). 20 h (minimal fixes) $4,000 100 h (for improvements) $20,000 $24,000 • Define and monitor metrics (e.g., collective and average project cost savings) to describe the benefits of implementing the guide. 20 h (define only) $4,000 40 h (monitor) $8,000 $12,000 • Plan, develop, and maintain database of approved case studies (e.g., considering confidentiality, including metrics). 20 h (planning only) $4,000 200 h (capture 25 projects in database, at 8 h each) $40,000 $44,000 • Plan, develop, maintain, and ultimately transfer website that would contain latest materials (i.e., guide, template, overview presentation, training presentation, references) for download- ing, news, approved case studies (if collected), implementa- tion metrics (if developed), and contact/help. 40 h (planning only) $8,000 200 h (develop, maintain, transfer) $40,000 $48,000 • Assist DOTs in setting up internal risk management group and implementing guide, in addition to training (which is separate). Include “hand-holding” and review during initial applications (which might become case studies) and recom- mending organizational structure/procedures (possibly cost sharing). Sum of short-term application/ organizational assistance $13,000 Sum of longer term application/ organizational assistance $26,000 $39,000 44 On site (one staff, includes travel). One DOT (80 h + travel cost) × 50% cost sharing with DOT $9,000 Two DOTs (each 80 h + travel cost) × 50% cost sharing with DOT $18,000 $27,000 44 Remotely (e.g., review). One DOT (40 h) × 50% cost sharing with DOT $4,000 Two DOTs (each 40 h) × 50% cost sharing with DOT $8,000 $12,000 (continued on next page)

63 Table F.1. Recommendations for Future Work Proposed Activity Short Term Longer Term Total Assumptions Estimated Cost Assumptions Estimated Cost Estimated Cost Regarding Training Sum of all short-term training work (excluding management) $81,000 Sum of all longer term training work (excluding management) $144,000 $225,000 (excluding management) • Plan/develop (convert to) NHI course. Conducting is separate (see below). 40 h (planning only) $8,000 200 h (develop) $40,000 $48,000 • Plan/develop streamlined (half day) version for familiarization (e.g., for TRB Annual Meeting, TCM International Conference, DOT executives). Conducting is separate (see below). 80 h (planning and develop) $16,000 20 h (update) $4,000 $20,000 • Conduct additional live training (possibly cost sharing). Sum of short-term live training $21,000 Sum of longer term live training $42,000 $63,000 44 Existing version or NHI version (if developed). Sum of short-term existing/NHI training $15,000 Sum of longer term existing/NHI training $30,000 $45,000 4▪ On site (two instructors, includes travel and materials). One DOT (80 h + travel and material costs) × 50% cost sharing with DOT $10,000 Two DOTs (each 80 h + travel and material costs) × 50% cost sharing with DOT $20,000 $30,000 4▪ Via web meeting (includes two instructors, if interaction developed). One DOT (50 h) × 50% cost sharing with DOT $5,000 Two DOTs (each 50 h) × 50% cost sharing with DOT $10,000 $15,000 44 Streamlined version (if developed). Sum of short-term streamlined training $6,000 Sum of longer term streamlined training $12,000 $18,000 4▪ On site (one instructor, includes travel and materials). One DOT/conference (30 h + travel and material costs) × 50% cost shar- ing with DOT/attendees $4,000 Two DOTs/conferences (each 30 h + travel and material costs) × 50% cost sharing with DOTs/ attendees $8,000 $12,000 4▪ Via web meeting (one instructor). One DOT (20 h) × 50% cost sharing with DOT $2,000 Two DOTs (each 20 h) × 50% cost sharing with DOT $4,000 $6,000 • Develop remote version (with or without practical exercises— see below). Conducting is separate (see below). Sum of short-term remote development work $24,000 Sum of longer term remote development work $6,000 $30,000 44 Record training course (slides plus audio) for web download. 80 h (initial) $16,000 20 h (update) $4,000 $20,000 44 Develop a way for instructors to interact with participants (e.g., they submit questions via e-mail and instructors reply via e-mail) and to conduct practical exercises remotely (e.g., at end of each module: (a) if self-study, students submit answers to instructors via web and receive corrections from instructors via web; or (b) if via web meeting, have discussion via telecon- ference and then discuss instructors’ answers). 40 h (initial) $8,000 10 h (update) $2,000 $10,000 (continued on next page) (continued)

64Table F.1. Recommendations for Future Work Proposed Activity Short Term Longer Term Total Assumptions Estimated Cost Assumptions Estimated Cost Estimated Cost • Respond to remote learning issues (e.g., respond to submit- ted questions and correct submitted practical exercises) if developed (possibly cost sharing). $0 400 h (100 participants × 4 h each average) × 50% cost sharing with participants $40,000 $40,000 • Arrange for continuing education credit (CEU) for participants (based on specific criteria, such as passing practical exer- cises or exam, which would have to be developed). 40 h (initial) $8,000 20 h (update) $4,000 $12,000 • Assist in applications by trainees to enhance their training, separately and in addition to simply helping with application (possibly cost sharing). Sum of short-term application assistance $4,000 Sum of longer term application assistance $8,000 $12,000 44 On site during workshop (includes travel). One DOT (20 h in addition to guide application) × 50% cost sharing with DOT $2,000 Two DOTs (each 20 h in addition to guide application) × 50% cost sharing with DOT $4,000 $6,000 44 Remotely (e.g., review). One DOT (20 h in addition to guide application) × 50% cost sharing with DOT $2,000 Two DOTs (each 20 h in addition to guide application) × 50% cost sharing with DOT $4,000 $6,000 Subtotal (excluding management) Sum of all short-term work (excluding management) $146,000 Sum of all longer term work (excluding management) $327,000 $473,000 (excluding management) Regarding Management (e.g., monthly/quarterly reports, other miscellaneous requests) 10% of short-term work $15,000 10% of longer term work $33,000 $48,000 Total Sum of all short-term work + management $161,000 Sum of all longer term work + management $360,000 $521,000 (continued)