Collaborative Practices for Performance-Based Asset Management Between State DOTs and MPOs (2021)

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47   A P P E N D I X B Questionnaire A. General A1. Name (enter text) A2. Agency (enter text) A3. Title (enter text) B. Performance Based Planning and Programming B1. Which of the following best describes how TAM is integrated into your current long range statewide transportation plan (LRP)? Select all that apply. In the LRP goals and objectives TAM performance measures Bridge and pavement measures that differ from FHWA measures TAM performance targets Bridge and pavement targets in addition to FHWA targets TAM investment amounts related to performance targets Investment amounts for bridges and pavements in addition to what is needed by FHWA TAM created before required update to LRP and not included Other (please describe)

48 Collaborative Practices for Performance-Based Asset Management Between State DOTs and MPOs Determination of TAM investment amounts related to performance targets LRP update will occur in future and TAM wasn’t included Other (please describe) B3. Does the state support MPOs in their MPO planning activities? Select all that apply. Development of TAM goal(s) in the MPO’s metropolitan transportation plan (MTP) Development of MPO-specific TAM performance measures Development of MPO TAM performance targets Determination of MPO TAM investment amounts related to performance targets Other (please describe) B4. Do the MPOs use the same performance measures that the state uses? Do they have the bridge performance area in their MTP? Do they have the pavement performance area in their MTP? B5. Do you coordinate TAM programming for bridges and pavements with your MPOs? If yes, describe how you coordinate? (enter text) C. Coordination in Setting National Highway System (NHS) Pavement and Bridge Targets C1. Who is responsible for collecting data for locally-owned NHS assets? DOT collects data for all NHS assets, including locally-owned assets Local agencies collect data for locally-owned NHS assets B2. How are MPOs involved in your LRP development related to TAM? Select all that apply. Development of LRP goal(s) and objectives related to TAM Development of TAM performance measures in the LRP Development of TAM performance targets

Questionnaire 49   pavement and bridge targets? MPOs were involved throughout the process in developing both MPO and state targets MPOs were involved in developing MPO targets, but were uninvolved in developing state targets The DOT developed targets and provided information to MPOs following target development Other (please describe) C3. What forms of coordination between the DOT and MPOs were most successful for setting NHS pavement and bridge targets? (check all that apply) Face-to-face meetings Conference calls Workshops Written communication Informal person-to-person communications (e.g., phone calls, emails) Other (please describe) C4. Did the agency recommend targets for each MPO in support of state targets? Agency recommended pavement and bridge targets for each MPO Agency recommended pavement targets but not bridge targets Agency recommended bridge targets but not pavement targets Agency did not recommend MPO targets Other (please describe) DOT and local agencies split responsibility for data collection Other (please describe) C2. What was the extent of coordination with MPOs in development of NHS

50 Collaborative Practices for Performance-Based Asset Management Between State DOTs and MPOs Other (please describe) C6. Did any MPO accept State assistance in analyzing its targets? Yes No Other (please describe) C7. Did the MPOs adopt the targets recommended by the DOT or set its own targets, or support the state’s targets by agreeing to plan and program projects that help the state meet its targets? MPOs adopted the targets recommended by the DOT for both pavement and bridges (select from the following choices) All Some None MPOs developed their own pavement and bridge targets (select from the following choices) All Some None MPOs used a mix of targets recommended by the DOT and their own targets – (please describe) C8. Were the overall state targets modified based on specific MPO targets? Yes (please describe) No Other (please describe) C5. Did the agency offer to assist MPOs in analyzing their targets? Yes, agency offered assistance for pavement and bridge targets No, agency did not offer assistance

Questionnaire 51   (check all that apply) MPOs provided (or helped coordinate) asset inventory and condition data (from non-state NHS owners). MPOs provided (or helped coordinate) data on current and/or future asset expenditures. MPOs were consulted on TAM goals and objectives, asset life cycle strategies, risk management and/or the State’s definition of the desired state of good repair. MPOs reviewed predicted pavement and/or bridge conditions. MPOs reviewed a draft version of the TAMP prior to submission to FHWA. Other (please describe) D2. What forms of coordination were most successful for TAMP development? (check all that apply) Face-to-face meetings Conference calls Workshops Written communication Informal person-to-person communications (e.g., phone calls, emails) Other (please describe) D3. How are MPOs involved in the implementation of your TAMP? Providing updates on asset inventory and condition Providing updates on TAMP implementation actions Other (please describe) D. TAMP Development and Implementation D1. What was the extent of coordination with MPOs in development of the TAMP?

52 Collaborative Practices for Performance-Based Asset Management Between State DOTs and MPOs Providing funding Other (please describe) D5. Please describe any other TAM-related activities that the State DOT and MPOs are collaborating on. E. Other Questions E1. For future TAM target setting, does the agency expect to repeat the same approach? Yes No (please describe) E2. Regarding MPO coordination on TAMP development, does the agency expect to follow the same approach for future TAMP updates? Yes No (please describe) E3. Is your agency interested in expanding the collaboration with MPOs TAM activities? Yes (please describe briefly) No D4. How is the State DOT providing support to MPOs on their TAMP implementation activities? (check all that apply) Providing data on asset inventory and condition Supporting TAMP implementation actions

Questionnaire 53   Other (enter description) No E5. Who would you prefer to hear from related to success stories and noteworthy practices? (select all that apply) Peer DOT FHWA Pairing of MPO and Peer DOT Researcher University E6. What, if any, are the most significant barriers to increased coordination between the State DOT and MPOs? (select up to 3) Constraints on DOT staff time Constraints on MPO staff time Limited interest in coordinating (e.g., because a large portion of the NHS assets are state-owned) Issues with planning/programming siloes Issues with data availability/accessibility No significant barriers to coordination Other (please describe) Yes. What form would be best for you? (rank order the items that you want to have) Peer exchange Webinar Printed documents Video summary Presentation at your organization E4. Are you interested in lessons learned and sharing of successes, failures, and noteworthy practices regarding TAM collaboration between state DOTs and MPOs?