Tabletop and Full-Scale Emergency Exercises for General Aviation, Non-Hub, and Small Hub Airports (2016)

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114 APPENDIX S Evaluation Checklist: Evaluation Checklist for Table Top Exercise (RNO 2015) Exercise Evaluation Checklist Aircraft Incident—May 20, 2015 Initial Response and Incident Command □ Identify immediate response requirements. □ Immediately carry out those action requirements necessary to preserve life and or property, including the deployment of required resources. □ Establish command post(s) as needed. □ Establish an incident staging area for resources. □ Evaluate overall situational awareness based on incident information. □ Establish the “hot zone” for operations. □ Establish traffic control in the area as well as scene access control; i.e., ingress and egress routes. □ Establish communications with responding mutual aid units. □ Establish or facilitate unified command with agencies likely to respond as necessary, such as fire departments, regional hazmat teams, REMSA, ARFF, mortuary, etc. □ Establish an ICS organization based on needs of the incident, Command Staff, Operations Section Chief and Branch Directors. □ Activate the EOC as appropriate. (EOC Manager) • Organize or establish the EOC based on operational procedures and the needs of agencies involved. • Identify key personnel, their roles, and responsibilities for the initial operating period. • Establish who will be responsible for normal day-to-day operations during the incident. • Establish objectives and tasks to be carried out by the EOC staff to support the IC in the field. □ Issue alerts and warnings based on procedure, as warranted. □ Establish communications with responding agencies. Establish a written communication plan. □ Through communications with responding agencies determine as quickly as possible: • Approximate number of killed or injured • The general boundary of the affected area • The general extent of damages • The general extent of power or other utility disruption • Immediate needs of response forces • If voluntary evacuations of the population have begun • Location of any triage area • Location of any congregate care area established or ad hoc. □ Declare an MCI if necessary and request the appropriate services and resources for this type of event. □ Establish communications with a liaison from the airline, airport if appropriate to do so. □ On order, evacuate effected areas with assistance from response forces.

115 □ Conduct first staff briefing as soon as practical after EOC activation. □ Establish a schedule for briefings. □ Brief the city, county, airport, and public works officials as soon as practical. □ Provide PIO with updated information. □ Provide response forces with updated information, as appropriate. □ Issue action guidance as appropriate to responders and IC staff. □ Activate an event log utilizing WEB EOC. □ Activate damage assessment and follow damage assessment procedures. □ Develop an initial incident action plan (12 hours) with objectives to be accomplished. □ Conduct a “second shift” or relieving shift briefing. □ Discuss with and present to your relief, a review of the initial incident action plan and any continuing incident action plans if available, as required. PIO/Media Functions □ Establish who will be the on-scene PIO and who will be the designated media spokesperson. □ Coordinate with local broadcast media to ensure timely and accurate Emergency Alert System activation if applicable. □ Activate or establish rumor control through the public information officer. (PIO) □ Determine what social media management procedures should be put in place, monitoring. □ Cause public information to be released, via the public information officer (PIO) as soon as practical, in coordination with airline and airport. □ Establish a media plan and discuss with the EOC and IC regarding approval for media releases. • An initial Media Release should be written in coordination with other agencies. • A media staging area established away from the incident and updates planned at regular intervals as appropriate. • Discuss who will liaison with the IC and who will manage written releases and interviews given if any. Expanding Response and Stabilizing the Scene □ Develop a 12-hour incident action plan for the second operational period outlining actions that must be accomplished. □ Designate who will be the relief IC for the second operation period. □ Coordinate with ATCT (FAA) officials on the status of the Airfield and determine the impact on flight safety in the region. □ Establish communications with the FAA, FBI, and or NTSB as appropriate regarding the aircraft crash. □ Conduct hazard analysis of vital facilities, utilities, and traffic corridors and the impact of an aircraft accident near one or more of those resources. □ Determine the availability of mobile and or portable mortuary services. Where will a temporary morgue be established, and who will provide security?

116 □ Establish communications with the County Coroner/Medical Examiner Team. Resources may be limited and a task force called in from other parts of the state. (NDEM) □ Establish a Family Assistance Center (FAC) for family members and victims. Communicate how many facilities will be established and where. □ Determine what community services such as psychosocial support and welfare support may be needed and designate a person to coordinate those services. □ Coordinate with the airline (if applicable) for response and information regarding the aircraft involved and the passengers and crew. □ Coordinate with Red Cross and other public agencies for shelter as needed and other facilities related to the public welfare. □ Coordinate with Red Cross (or designated lead agency) the opening of appropriate number of shelters, based on shelter procedures. □ Activate formal resource request procedures and resource tracking. □ Review and follow resource procurement procedures. □ Establish 24/7 duty roster for the EOC and/or command post. □ Develop and post any required maps or diagrams of the impacted area. □ Develop a plan for multi day perimeter security and establish facilities for investigators. □ Determine what if any additional resources or equipment that may be used or called upon for use in the field and EOC over the duration of the incident. □ Determine what requirements are needed to rehabilitate/maintain any equipment that may be deployed. □ Determine what services or resources are required to support and rehabilitate responders in the field, to support EOC and support groups for extended periods of time. • Food, water, clothes, personal equipment, etc. • Demobilization procedures. □ Determine if a dedicated communications line needs to be established for this incident and who will carry out that function if necessary. Recovery Phase □ Gather damage assessment information (public, housing, business) from damage assessment teams. □ Obtain information from Red Cross regarding number of persons sheltered and support necessary for continued operation. □ Obtain from Red Cross an estimated duration period for continued shelter operations, if any. □ Obtain information from the Red Cross regarding disposition of victims hospitalized/treated for injuries. □ Coordinate with the Coroner/ME to identify and give final disposition on all remains of victims deceased. □ Obtain information from the airline or airport regarding safety, debris removal, NTSB guidelines, etc. □ Establish a location and necessary personnel to support the NTSB or FBI with investigative functions. □ Maintain scene security and prevent persons from interfering with the on-going investigation.

117 □ Establish when the site can be recovered to include: • Removal of the aircraft and debris, NTSB. • Determine the procedures for removal of the wreckage and what location will be utilized to house the wreckage for evaluation. NTSB • Inspection of the buildings and facilities involved • Return of residents to the affected areas. □ Determine what services for crisis counseling services and support teams will be needed on an ongoing basis. □ Assess citizen/community needs for individual assistance and or public assistance, if applicable. □ Activate financial tracking plan coordinated by the Finance Officer, as appropriate and coordinate with other agencies. □ Gather financial information from the Finance Officer. As appropriate gather additional information to include: • Personnel that responded and the time involved in the response. • Time sheets or time logs. • Supplies used • Contracts issued if applicable • Purchase orders issued or P-Card purchase data • Any other expenditures • Damages to public buildings, equipment, utilities, etc. • Loss of life of any public servant • Documents regarding economic impact. Notation: Most costs associated with an aircraft accident are borne by the airline or the aircraft owner and are billable as such. Such items as volunteer response, if not a contracted service (i.e., volunteer fire department personnel) may not be reimbursable. □ Develop or generate reports of the incident as appropriate for internal use and outside agencies. □ Coordinate recovery organizations including federal and state agencies and private or volunteer relief organizations. □ Perform an incident critique as soon as possible with all possible response organizations. □ Review agency and self-performance. □ Review the weaknesses of the emergency plan. □ Brief public officials with updated information and incident recovery progress. -----------------------------------------------------------------------------------------------------------------------------