J
Glossary
Biomedical research—Research that is conducted to increase fundamental knowledge and understanding of the physical, chemical, and functional mechanisms of human life processes and diseases.
Built environment—The built environment includes society’s physical infrastructure and integrated systems that create the conditions for sustained health, prosperity, and social well-being.1
Capital budget—The result of carefully coordinated institutional capital planning and budgeting processes for effective infrastructure and capital asset management. The budget represents the process used for identifying needs, determining appropriate service levels, and prioritizing individual capital projects.2 The impact of the annual capital budget on the operating budget as well as potential or confirmed funding sources is also identified in the capital budget.
Capital Facilities Master Plan—The plan represents the comprehensive multiyear (5-, 10-, or 20-year) institutional building, site, and infrastructure facilities needs integrated within the fabric of a campus and aligned with the institution’s strategic vision—all to ensure effective management of capital assets. The plan serves as one of several tools used to inform capital budget development processes and assist annual institutional capital investment prioritization.3
Capital improvement—A change or an addition to an asset that improves its performance or appearance or extends its useful life.
___________________
1 See the Arizona State University’s School of Sustainable Engineering and the Built Environment website at https://ssebe.engineering.asu.edu/, accessed February 17, 2019.
2 See Government Finance Officers Association, http://www.gfoa.org/capital-budgeting-infrastructure-finance-june-2018, accessed February 17, 2019.
3 See Government Finance Officers Association website at http://www.gfoa.org/capital-improvement-planning-budgeting-resource-center, accessed February 17, 2019.
Capital planning—An integral part of an institution’s strategic planning process that involves the process of analyzing, giving priority to, and allocating funds for the major construction and maintenance of infrastructure in a given community. Capital planning leads to the development of a capital plan.4
Clinical research—Clinical research aims to advance medical knowledge by studying people, either through direct interaction or through the collection and analysis of blood, tissues, or other samples.
Condition assessment—Periodic inspection by qualified personnel to determine and document the functional condition of a capital asset and identify maintenance, renewal, or replacement requirements of the asset evaluated.
Condition Index (CI)—CI is a calculated indicator of the depleted value of a constructed asset. Quantitatively, CI is one minus the ratio of accumulated Deferred Maintenance (DM) to the Current Replace Value (CRV) for a constructed asset times 100 (i.e., [1 - DM/CRV] × 100).
Current Replacement Value (CRV)—The standard industry cost and engineering estimate of materials, supplies, and labor required to replace a facility or item of equipment at existing size and functional capability. This includes current costs for overhead, planning/design, construction, and construction management. Alternatively, it is the standard estimate for a government-purchased replacement of like capability. Replacement cost may also be estimated by accounting methods that inflate the original cost and costs of any subsequent capital improvements to current year using established price indices. Historic structures and inherited facilities (with zero acquisition costs) pose unique problems for estimating replacement costs.5
Facility Capital Planning and Management Program—A continuous systematic approach to identifying, assessing, prioritizing, and maintaining the specific maintenance, repair, renewal, and replacement requirements for all facility assets to provide valid documentation, reporting mechanisms, and capital cost information in a detailed database of facility issues.
Gross square footage—The total square footage in a building for all floors from the outside face of exterior walls, disregarding such architectural projections as cornices, buttresses, and roof overhangs. Gross area includes all research and administrative space, retail space, and other areas such as mechanical rooms, vending machine space, and storage. Gross area also includes major vertical penetrations such as shafts, elevators, stairs, or atrium space. This figure is used in defining construction costs for facilities.
Infrastructure—The necessary components that allow an entity to function. These items may include potable water, irrigation water, power, sanitary and storm sewers, and roadways and walkways.
Institutes and centers (of NIH)—NIH is made up of 27 institutes and centers (ICs), each with a specific research agenda, often focusing on particular diseases or body systems.
International Organization for Standardization (ISO)—International standard-setting body that promotes worldwide, proprietary, industrial, and commercial standards.
Long-Range Physical Development Plan—A Long-Range Development Plan (LRDP) is a comprehensive plan that guides physical development such as the location of buildings, open space, circulation, and other land uses. An LRDP is intended to comprehensively identify the physical development required to achieve strategic institutional goals and objectives.
Maintenance—Maintenance is defined as the recurring annualized costs for planned activities needed to maintain an asset’s functionality and capacity over its expected life. This includes but is not limited to planned and scheduled activities such as inspections, preventive maintenance, refinishing, painting, weatherproofing, and parts replacement.
___________________
4 National Academies of Sciences, Engineering, and Medicine, 2017, Strengthening the Disaster Resilience of the Academic Biomedical Research Community: Protecting the Nation’s Investment, The National Academies Press, Washington, D.C.
5 The General Services Administration defines the term as follows: “Replacement Value is defined as the cost required to design, acquire and construct an asset to replace an existing asset of the same functionality, size, and in the same location using current costs, building codes, and standards.”
Maintenance backlog—A comprehensive summary of building and infrastructure system maintenance that was not performed as required or recommended and was deferred to a future time.
Net assignable square footage—The area of a floor suite of rooms that is suitable for occupancy including secondary corridors. It excludes common or shared space that cannot be reasonably assigned for program purposes such as main egress corridors, hazardous waste marshaling areas on the loading dock, and other nonprogrammable space.
Renovation—The improvement, addition, or expansion of facilities by work performed to change the interior alignment of space or the physical characteristics of an existing facility so that it can be used more effectively, be adapted for new use, or comply with building-specific and building-related regulatory codes and requirements. Includes the total expenditures required to meet evolving technological, programmatic, or regulatory requirements.
Repairs—Work that is performed to return building or infrastructure systems and related equipment to service after a failure or to make its operation more efficient. The work restores a facility or component thereof to such condition that it may be effectively utilized for its designated purposes by overhauling, reprocessing, or replacing constituent parts or materials that have deteriorated by action of the elements or usage and have not been corrected through maintenance.
Research enterprise—An entity that defines the policies, procedures, organizational structure, staffing, facilities, and practices used to fulfill an academic institution’s research mission.
Usable square footage—The secured area (square footage) occupied exclusively by the tenant within the tenant’s leased space. The usable area times the load factor for common area results in rentable area on which rent is charged. Usable area can be measured in many ways, but the most common measurement for office buildings is according to Building Owners and Managers Association (BOMA) standards. It does not include restrooms, elevator shafts, fire escapes, stairwells, electrical and mechanical rooms, janitorial rooms, elevator lobbies, or public corridors (for example, a corridor leading from the elevator lobby to the entrance of a tenant’s office).
SOURCE: U.S. Department of State, n.d.. Guide to Green Embassies: Eco-Diplomacy in Operation, https://overseasbuildings.state.gov/green_guide, accessed February 14, 2019. University of California, Office of the President, n.d., “Construction Services: UC Facilities Manual,” https://www.ucop.edu/construction-services/facilitiesmanual/index.html, accessed February 14, 2019. Federal Accounting Standards Advisory Board, 2018, FASAB Handbook of Federal Accounting Standards and Other Pronouncements, as Amended as of June 30, 2018: FASAB Handbook, Version 17. APPA, n.d., “APPA Glossary,” https://www.appa.org/research/glossary.cfm. National Institute for Child Health and Human Development, n.d., “Clinical Research,” https://www.nichd.nih.gov/health/clinical-research. National Library of Medicine, n.d., “Biomedical Research,” https://www.nlm.nih.gov/tsd/acquisitions/cdm/subjects16.html. Federal Real Property Council, 2018, 2018 Guidance for Real Property Inventory Reporting, General Services Administration, Washington, D.C., June 12. NIH Design Requirements Manual (Issuance Notice 12/12/2016) Rev. 1.4: 4/24/2019.
