Continuity of Operations Planning for Small Airports (2016)

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202 I. Executive Summary Mission Essential Functions are those functions that provide vital services, exercise civil authority, maintain safety and well- being of the public, and sustain the industrial and economic base. The Mission Essential Functions detailed in Section V must be performed by the Airport Division (the Division), under all circumstances and are prioritized so that personnel know which activities should be performed first. The Alternate facility can support the Mission Essential Functions of the Fort Lauderdale Executive Airport. The Division leases, develops, operates, maintains, and promotes Executive Airport and Industrial Airpark to provide the greatest benefit to the community and the highest return of revenue with surplus revenue used for capital improvements. The Division also develops, operates, and promotes the Downtown Fort Lauderdale Helistop. Fort Lauderdale Executive Airport serves over 150,000 aircraft operations per year, currently making it one of the busiest general aviation airports in the country. Over 700 aircraft are based at Executive Airport. This general aviation facility has the capacity to serve all aircraft other than scheduled airlines. Designated by the Federal Aviation Administration as a general aviation reliever facility for Fort Lauderdale-Hollywood International Airport, the Airport is situated on approximately 1,000 acres. The Downtown Fort Lauderdale Helistop is designed to accommodate intermediate category general aviation helicopters used by corporate and charter operators with a maximum takeoff weight of 11,900 pounds and a maximum rotor diameter of 46 feet. The Helistop features a landing area and one helicopter parking position on a 14,500 square-foot elevated platform. A fully furnished lobby located just below the elevated platform on the sixth floor of the garage provides travelers with a comfortable area to converse and conduct short business meetings. The lobby serves as a meeting room/pilot briefing area and has access to plentiful parking and convenient ground transportation. The platform is wheelchair accessible by elevator from the lobby level. The Helistop opened in June 2002 and operates 24 hours a day, seven days a week, with no fees to users. The lobby is available 24 hours per day with advance reservations. The state-of-the-art facility is situated above the City Parking Garage in the heart of Fort Lauderdale, three miles north of Fort Lauderdale-Hollywood International Airport and six miles south of Fort Lauderdale Executive Airport. Miami Interna- tional Airport is 25 miles to the south and easily accessible by air. II. Introduction This COOP contains the strategy and program management concepts that will be used to ensure and improve upon the City of Fort Lauderdale’s COOP capabilities. The guidance included in this plan meets all requirements of Federal Preparedness Circular (FPC) 65, Federal Executive Branch Continuity of Operations, the organization’s Strategic Plan, and Executive Order Number 12656. III. Purpose COOP planning is a good business practice and part of the fundamental mission of agencies as responsible and reliable public institutions. Today’s changing threat environment and recent emergencies, including localized acts of nature, accidents, tech- nological emergencies, and military or terrorist attack-related incidents, have increased the need for COOP capabilities and plans that enable agencies to continue their essential functions across a broad spectrum of emergencies. This environment, coupled with the potential for terrorists’ use of weapons of mass destruction, has emphasized the importance of COOP plans that ensure continuity of essential government functions across all levels of local, state, and federal government. The Airport Division is comprised of 18 full time personnel and one to two interns. Public Works personnel, though not directly employed by the Airport, help maintain the Airport. This COOP meets all requirements to support the Division’s need to continue its essential functions under all conditions in accordance with FPC 65. APPENDIX Q Sample 11—Continuity of Operations Plan Used by Fort Lauderdale Executive Airport

203 IV. Applicability and Scope The purpose of the COOP Plan is for the Airport Division to have detailed proactive procedures and responsibilities for pro- tecting employees, facilities, equipment, tenants, and the general public from harm brought on by natural or man-made acts. The plan includes a full spectrum of potential threats, including: • Airfield power outage • Headquarters building incapacitation • Aircraft Incident or Accident • Acts of Nature The COOP Plan is vital in the continued operation of the Fort Lauderdale Executive Airport. In case of a catastrophic event, it is vital that the essential function of Compliance and Safety Inspections of the Airport continues. The COOP Plan includes coordinating with Public Works and Engineering to obtain the operational status of runways and roadways as soon as possible to ensure emergency landing facilities are available. V. Essential Functions Priority Essential Functions 1 Compliance and Safety Inspections - Provide for the safety and security of Airport and Downtown Helistop; Ensure compliance with Federal, State, and Local standards; Conduct inspections to ensure proper safety, maintenance, and operation of facilities, including air traffic control and customs coordina- tion and Aircraft Rescue and Fire Fighting. 2 Facilities Management - Management of runways, taxiways, and airport and helistop infrastructure. 3 Property Management - Negotiate and administer land leases for properties on the Airport and in the Industrial Airpark and ensure tenant lease compli- ance. Collect rent and ensure taxes are paid. 4 Planning and Development - Plan for future development; Coordinate with the FAA and FDOT and administer Federal and State grants; Market and pro- mote the Airport, Industrial Airpark, and Helistop; and Minimize negative impacts on the community resulting from Airport operations. VI. Authorities and References City Emergency Operations Center (EOC): COOP Leadership Department Head – Division COOP Coordinator – Airport Manager Assistant Airport Manager Airport Operations Supervisor Functions Not Managed • Air Traffic Control: The Airport is open 24 hours a day with a 24-hour FAA Air Traffic Control Tower. Phone: ; Fax: • Customs & Border Protection (CBP): A United States Customs facility is located on the east side of the Airport to clear international arrivals. Service is available seven days a week from 8a.m. until 9 p.m. Phone: ; Fax: • ASOS weather - FAA offers an automated weather station providing winds, visibility, temperature, dew point, and altim- eter setting for the conditions at Executive Airport. Pilots can listen to broadcast weather conditions by calling (954).

204 • Police - The Fort Lauderdale Police Department has a Substation (954) located on the Airport, in charge of the facility and the surrounding neighborhoods. AlliedBarton Security (954) provides 24-hour contracted security for the Executive Airport and Industrial Airpark property. The Broward County Sheriff’s Department (954) also maintains its Special Operations Unit, helicopter unit, marine patrol, bomb squad, and canine unit at Executive Airport. Tenants • Banyan Air Service, Inc. - Services offered within the Banyan complex include 24-hour fuel services, rental cars, piston and turbine maintenance, avionics repairs and installation, propeller repairs and overhaul, parts and accessory sales, a pilot shop, aircraft charter, interior refurbishment, aircraft sales, flight training, and hangar storage, and is an AVfuel distributor. • Aero Toy Store/Executive Jet Center - Aero Toy Store specializes in corporate jet aircraft transactions, sales, purchases, trades, acquisitions, sales management, financing, leasing and leaseback, and complete aircraft management services. Executive Jet Center, the adjoining FBO, offers full- service avionics and a Phillips 66 distributor. • W Aviation - A full-service FBO providing Jet A and Avgas. Services include DTN Weather, catering, and rental cars. Also available on the property are piston aircraft maintenance and charter services. • Sano Aviation - A full-service FBO providing a variety of services such as aircraft fueling (Exxon), maintenance, paint & interior, hangar & ramp parking, jet charter, air ambulance, and sales & leasing. • Sheltair Aviation Facilities, Inc. – Sheltair provides aircraft hangars, property leasing, and office space leasing. Telephone: • World Jet, Inc. - Services provided by World Jet include avionics and maintenance. World Jet also provides com- plete charter service from single engine to jet to helicopter. Other services available include a Chevron distributor and gourmet catering. Also, rental cars are on premises. • JM Family Enterprise - Corporate Aviation Dept. • Buehler Aviation - Facilities management for the Broward Sheriff’s Office. • Ross Southern Properties - Aviation facilities management for Windsor Jet Management and Mach-One Jet Services. • AOG Aircraft Service, Inc. - Aircraft Service and repair. • Zeley Aviation - Aviation Facilities Management. VII. Concept of Operations A. Phase I: Activation and Relocation 0–12 Hours • Notify alternate facility manager of impending activation and relocation requirements. • Notify affected local, regional, and state agencies. • Activate plans to transfer to alternate facility. • Instruct advance team to ready alternate facility. • Notify division employees and contractors regarding activation of COOP plan and their status. • Assemble documents/equipment required for essential functions at alternate facility. • Order needed equipment/supplies. • Transport documents and designated communications. • Secure original facility. • Continue essential functions at regular facility, if available, until alternate facility is ready. • Determine location of operations and support teams. • Activate advance, operations, and support teams as necessary. • Hook-up backup generator. • Evaluate condition of the Facility/Airfield. • Debris check. • Determine if all or part of the airport needs to be closed. • Develop timeframes and go-forward plan. 24–48 hours • Preparation of Helistop site to accept incoming administrative staff.

205 48 hours + • Relocation of Administrative staff to Helistop. Install additional computers, phones. • Order general office supplies. • Relocation of Operation staff to AES or Helistop, as appropriate. • Communicate to Airport Tenants. • If long-term, consider and explore leasing space at the Airport. 1. Decision Process When a State of Emergency is declared and under the direction of the City Manager, the COOP Plan would be activated. The Airport Manager is responsible for conducting all actions, as needed, to allocate and mobilize transportation needs of the Airport. The Airport Manager will also coordinate with Public Works and Engineering to obtain the operational status of runways and roadways to ensure emergency landing facilities are available. The Airport Manager will be responsible to activate the part of the COOP Plan that is limited to the Division of Execu- tive Airport the Airport. 2. Alert, Notification, and Implementation Process Airport Operations personnel are responsible for responding to Airport emergencies such as aircraft alerts, incidents, fuel spills, airfield electrical outages, gate failures, and non-emergency calls from Airport tenants during and after normal business hours. The Airport contracts an answering service company that captures the information from the caller, which is then forwarded to Airport operations personnel by text messaging to cell phones. The Airport Operations personnel will respond by phone and handle the caller’s request or concern in the appropriate manner. It is a requirement of the contract that the answering service company have a back-up generator as well as an alternate location in case they experience an emergency. NOTAM – A “Notice to Airmen (NOTAM)” is created and transmitted by government agencies under guidelines spec- ified by Annex 15: Aeronautical Information Services of the Convention on International Civil Aviation. A NOTAM is filed with an aviation authority to alert aircraft pilots of any hazards en route to or at a specific location. The Airport has the authority to provide relevant NOTAMs to pilots. This is accomplished by fax and/or email nationwide. Local information is issued though Notices, which are sent by fax and/or email. Airport Call Tree for Emergency Situations As shown below, the Airport notification call tree operates with a top-down approach. If initial knowledge of a situation requiring activation of the COOP occurs at a point other than to the EOC, the person with initial knowledge will notify the person immediately above him or her in the call tree.

206 Airport Call Tree 3. Leadership a. Orders of Succession Procedure for designated officials when faced with the issue of succession: • Coordinate with the Director of Transportation & Mobility before taking over the role. • Once approval is provided then follow-up with the EOC to inform them of your interim role. Condition in which succession will take place and notification: • Conditions: Office head is unable to perform their duties or unavailable. • Notification will be provided as detailed above; either by phone, email, or in person. Revise orders of succession are reviewed and revised promptly as changes occur. The Department head is responsible for ensuring they are revised appropriately. Responsibilities of successors: • Plans, organizes, directs, supervises and coordinates subordinate personnel in the operation and maintenance of the Fort Lauderdale Executive Airport and Helistop. • Ensures safe and efficient operation of the Airport and Industrial Airpark and City owned helicopter-landing facility. • Serves as staff liaison between the City and the Federal Aviation Administration, Florida Department of Transportation, and other similar organizations. • Coordinates with other departments to obtain necessary support activities such as security, engineering ser- vices financial and accounting services, airport property maintenance, legal services, etc. • Makes recommendations and decisions regarding operational maintenance policies, expenditures, plans, and other administrative matters as they affect the division to include preparation and administration of the division budget.

207 AIRPORT DIVISION ORDER OF SUCCESSION Order of Succession Title 1 Airport Manager 2 Assistant Airport Manager 3 Assistant Airport Manager 4 Operations Supervisor 5 Noise Abatement Officer b. Delegations of Authority Due to the requirements of operating an Airport, the delegation of authority is limited to the successors for making key decisions regarding the operation, closure, and opening of the Airport. c. Devolution Personnel can be transferred from the Airport Administration Building to the Downtown Helistop, if needed. In the event that the Helistop is inoperable, trailers could be brought in to house workers temporarily. If the situation is long term, space at the Airport could be leased. AIRPORT DIVISION ESSENTIAL FUNCTIONS, LEADERSHIP, AND STAFFING REQUIREMENTS Essential Function Criticality by Function Team Leader Title Alternate Team Leader Title Staffing Requirement 1-Critical 2-Medium 3-Low Compliance and Safety Inspections 1 Airport Manager Assistant Airport Manager 6 (Airport Manager, Assistant Airport Manager, Airport Operations Supervisor and 3 Airport Operations Aides) Facilities Management 3 Airport Manager Assistant Airport Manager 12 (Airport Manager, 2 Assis- tant Airport Managers, Air- port Operations Supervisor, 3 Airport Operations Aides, Administrative Assistant I, Electrician. 3 Airport Main- tenance Technicians) Property Management 3 Airport Manager Assistant Airport Manager 7 (Airport Manager, 2 Assis- tant Airport Managers, Administrative Assistant II, Administrative Assistant I, Administrative Aide, Senior Accounting Clerk) Planning and Development 3 Airport Manager Assistant Airport Manager 7 (Airport Manager, 2 Assis- tant Airport Managers, Administrative Assistant II, Administrative Assistant I, Administrative Aide, Senior Accounting Clerk)

208 B. Phase II: Alternate Facility Operations • 24–48 hours − ACTION: Preparation of AES or Helistop site to accept incoming administrative staff. • 48 hours + − Relocation of Administrative staff to AES or Helistop. − Install additional computers, phones. − Order general office supplies. − Relocation of Operation staff to AES or Maintenance Building E (Old − Maintenance). − Communicate to Airport Tenants. − If long term, consider and explore leasing space at the Airport. 1. Mission Critical Systems System Name Current Location Other Locations Instrument Landing System Application Fort Lauderdale Executive Airport – Airfield Fort Lauderdale, FL 33309 Computers Fort Lauderdale Executive Airport Fort Lauderdale, FL 33309, Fort Lauderdale Executive Airport AES Facility Fort Lauderdale FL 33309 & Downtown Helistop Fort Lauderdale, FL 33301 System Name Current Location Other Locations Phones Fort Lauderdale Executive Airport Fort Lauderdale, FL 33309, Fort Lauderdale Executive Airport AES Facility Fort Lauderdale FL 33309 & Downtown Helistop Fort Lauderdale, FL 33301 Security Gates Access Fort Lauderdale Executive Airport – Various locations around the Airport Fort Lauderdale, FL 33309 2. Vital Files, Records, and Databases Vital records and databases necessary for performing mission essential functions have been identified. Vital records and database backup strategy is maintained by the City’s Information Technology Department. All business documentation and files that would be necessary for resumption and recovery purposes are backed up and stored/located safely away from the primary facility using a rotation schedule that minimizes data loss. All computer files that are required to be implemented prior to resumption of the current operating environments and/or that support time-sensitive business operations are backed up daily. This information is rotated to a safe off-site location according to a schedule that minimizes data loss and the effort to reconstruct production environments. The timing of the off- site rotation and retention are approved by Information Technology Department management and are considered sufficient to minimize the re-entry/re-construction of data and the recreation/ forward recovery of files to current status. Separate master copies of all operating system and specific application program software, together with copies of all applicable hardcopy documentation and operating manuals are maintained.

209 Appropriate individual(s) prepare backup copies of all electronic files on a regular (e.g., not less than weekly) basis, maintain copies of all required references and hardcopy files, and store the backup copies in a secure off-site location. Vital File, Record, or Database Form of Record (e.g., hardcopy, electronic) Pre- positioned at Alternate Facility Hand Carried to Alternate Facility Backed up at Third Location Security Gates Electronic No Yes Yes Emergency Contact List Hardcopy and Electronic Yes No N/A Emergency Procedures Hardcopy and Electronic Yes No N/A Emergency Purchase Orders Hardcopy and Electronic Yes No N/A Building Layout Hardcopy and Electronic Yes No Scanned Layout of Building in Drive G/ Emergency Information Cyborg (Payroll) Hardcopy and Electronic Yes No IT responsibility BuySpeed (Procurement) Hardcopy and Electronic Yes No IT responsibility Lease Database Electronic Yes Yes Yes Lease Documents Hardcopy and Electronic No Yes Yes C. Phase III: Reconstitution Redeployment plan to phase down alternate facility operation and return operations, personnel, records, and equipment to the primary operating facility: • Coordinate with facility manager responsible for alternate location • Coordinate with the EOC • Maintain detailed records during the transition timeframe Reconstitution plan informing all personnel, including non-deployed personnel, that the need for the continuity of operations no longer exists, and provide instructions for resumption of normal operations: • Coordinate with the EOC • Ensure the plans are communicated to all department/agency employees • Provide written instruction where possible Reconstitution plan for an orderly return to the normal operating facility, or movement to other temporary or permanent facility(s) using a phased approach if conditions necessitate: • Determine if the move should be phased • Determine necessary resources to perform the move • Identify the steps needed to execute the move

210 Conduct a review of COOP plan execution and effectiveness. VIII. COOP Planning Responsibilities Responsibility Position Update COOP plan annually. The Administrative Assistant II would update the plan with the assistance of the Division Update telephone rosters monthly. Administrative Aide/Operations Review status of vital files, records, and databases. Administrative Assistant I, Adminis- trative Aide, Senior Accounting Develop and lead COOP training. Airport Operations Supervisor Plan COOP testing and training. Airport Operations Supervisor IX. Logistics A. Alternate Location City of Fort Lauderdale facility best suited for the department to relocate to for COOP purposes: • Helistop or AES serves as alternate facility for Airport. • Airport is alternate facility for Helistop Plans for reception and the processing of COOP personnel. • The Downtown Helistop alternate site is a secured area. • The staff would be informed of the code to enter the facility. Plans include guidance for accounting for personnel: • Executive Airport staff total is 17. • The immediate supervisor would be responsible for accounting for the personnel that are responsible to report to them. Alternate facility(s) is located enough distance from any vulnerable areas or facilities: • The Executive Airport is located in the north area of the City and the Administration Building is on the north side of the Airport. • The first alternate facility is on the north side of the Airport, while the second alternate facility is located in the downtown area of the City. Alternate facility(s) has the ability to run emergency power to allow essential functions and operations to continue in any environment: • There is a backup generator available to hook up to the first alternate facility and there is a backup generator at the second alternate facility. A signed MOU/MOA exists if the alternate facility is not owned or leased by the department/agency: • The alternate sites are Airport facilities and agreement is not required. Department/agency has addressed the use of virtual offices as an alternate facility: • This has been addressed and is a possibility. • Satellite phones and laptops are available. • At times, some employees have worked from home.

211 Department/agency identified all alternate facilities and provided the necessary data concerning the facility(s) to COOP coordinator: • The Executive Airport plan has been provided to the COOP coordinator. B. Interoperable Communications Note: After a hurricane, the tower staff could be provided with one radio to ensure airport staff communications with the tower. Necessary communications media likely to be available and needed in an emergency situation and identify concerns: • The COOP Coordinator and the Key Internal Contacts will communicate by cell phone and hand-held radio (key people responding in field and during emergency) • Department heads will communicate by personal cell phone with employees in their respective departments. • The COOP Team will then access the amount of City employees able to report to work. The level of efficacy will depend on the number of employees available to work. Redeployment plans to phase down alternate facility operation and return operations, personnel, records, and equipment to the primary operating facility, when appropriate: • During Emergency situations City-wide Employee Information Line is activated. • Satellite phones have been purchased. Reconstitution plan informing all personnel, including non-deployed personnel, that the need to COOP no longer exists, and providing instructions for resumption of normal operations: • During Emergency situations, citywide emails are used to inform City Employees. • Department heads will communicate by personal cell phone with employees in their respective departments. • There is a City web site that could be used as well. Satellite phones have been purchased for redundant communications systems for use in COOP implementation and operations within 12 hours of COOP activation and sustained for up to 30 days. Communications Best Practice • Redundant communications systems for use in COOP implementation and operations within 12 hours of COOP activation and sustained for up to 30 days are available to be put in place. • Communications and systems interoperability with existing field infrastructures are available to be implemented as required. • Validation of internal and external communications capabilities at alternate facilities completed at least quarterly. • Satellite phones have been purchased to communicate with COOP personnel, other employees, leadership, and other elements, to include bureaus, regions, and field offices. X. Test, Training, and Exercises • Preventive maintenance and testing is completed every month for the back-up generators to ensure that the equip- ment is in a constant state of readiness. • Annual meetings are held for staff to familiarize them with their role and responsibilities during an emergency. • Aircraft Recognition Training of ARFF (Aircraft Rescue Fire Fighting) personnel quarterly. • Working on plans for Airport disaster tabletop exercise. XI. Multi-Year Strategy and Program Management Plan The single critical essential function for the Airport is Compliance and Safety Inspections. The Airport’s primary goal is to operate, maintain, and improve the Airport and Downtown Helistop in a manner that optimizes safety,

212 security and efficiency. During an emergency, it is vital for the Airport to continue to operate. The Airport COOP Plan consists of a full spectrum of scenarios that threaten the continued Airport operation, such as the following: • Airfield power outage • Headquarters building incapacitation • Aircraft Incident or Accident • Acts of Nature COOP equipment and resources are assessed at least once a year with the development of the annual budget. The construction of a new Airport LEED Certified Maintenance Building was completed in 2010. The building is able to store equipment during a storm and can be used as an alternate facility for the Airport. The Multi-Year Strategy and Program Management Plan (MYSPMP), including essential functions and supporting activities, shall be reviewed annually, and depending on the changes, will be either updated or rewritten to ensure the MYSPMP contains the most current information. This review shall be complete no later than June 30th of each year. XII. COOP Plan Maintenance The entire COOP Plan is reviewed and updated annually. This includes key evacuation routes, roster and telephone information, as well as maps and room/building designations of alternate locations. Debriefings are conducted after each incident/event. XIII. Operational Checklists Monitoring Checklists √ Responsible Incident Activity All Alert Fort Lauderdale Emergency Manager, COOP Coordinator and appropriate vendors/ agencies of potential situation All Alert internal information technology and telecommunications staff of potential situation All Assemble information on alternative strategies and make recommendations. All Contact City of Fort Lauderdale COOP Coordinator to specify COOP needs and relocation requirements All City of Fort Lauderdale COOP Coordinator assigns COOP location. All Contact appropriate management at COOP location and coordinate for possible relocation to alternate facility. Note: COOP coordinator can perform this function for the department. If the department performs this function then the COOP coordinator should be made aware of the call status. All Coordinate with county, state, or Federal government officials and representatives as neces- sary. Note: This should be handled by the EOC and other City representatives who already have this as an assigned duty. All Create a tentative schedule and planning guide for your department. Pay particular attention to critical mission essential function needs. All Gather intelligence. All Participate in internal departmental meetings. All Prepare for possible utilization of response resources and any city-to-city or bilateral-aid agreements. All Prepare to establish preliminary communications, infrastructure, etc., at COOP facility. All Pre-position resources as appropriate. All Review availability of resources, supplies, equipment and other items required for the poten- tial emergency. All Solicit information from other critical function groups. All Arrange for the repair of any inoperable equipment. All Clean and organize all appropriate areas. All Contact critical vendors and get up-to-date emergency contact numbers or procedures required. All City Manager determines need for staffing of EOC and assigns a staff level representative to EOC for the emergency.

213 √ Responsible Incident Activity All Place all chargeable equipment on charge. All Encourage critical function employees to take action as early as possible to ensure the safety of their families. Secure homes and possessions. All Have readily accessible, all forms and documents necessary to justify claims under All Public Law 93-288 in the event the area is declared a “major disaster” All Have readily accessible, evacuation and recovery teams. All Implement department COOP plan. All Make initial contacts. All Participate in functional and/or departmental incident briefing(s). All Prepare shift schedule and duty shift schedule. All Provide and have available a list of all COOP personnel in service during the emergency. All Review the department function of COOP and identify areas of deficiency and report to department head. All Update list of important phone numbers. All Check fuel levels in all vehicles. All Have available cellular phone bank with numbers and assignments. All Ensure drinking water, food, first aid and rescue equipment/supplies are staged. All Ensure that a reliable communications system exists. Preparing for Hurricane √ Responsible Incident Activity Hurricane Check all supplies on the hurricane checklist. Hurricane Make sure all key personnel have adequate raingear. Hurricane Check supplies in emergency kits. (I.e. first aid kits, flashlight batteries, etc.) Hurricane In advance, check fuel level and order fuel delivery to fill the Emergency Generator Diesel tank for the Airfield Electrical vault. Hurricane Fill the Emergency Generator Diesel tank at the Administration building with the spare fuel tank on the Dodge truck. Hurricane Fill Diesel fuel trailer. Hurricane Fill all Operations vehicles with fuel. Hurricane Check Building E for any loose debris and have it removed. Hurricane Make sure all phone lists are updated and make 20 extra quick-reference, laminated cards. Hurricane Issue Airport NOTICE to all tenants for hurricane season preparations. Airport Operations Hurricane Watch Give current phone number cards to Fire, Police, Tower, Public Services Foreman, Airport Crew Leader, and US Customs. Airport Operations Hurricane Watch Check fuel levels in Airfield Electrical vault and Administration building Emer- gency Generator tanks and test run. Airport Operations Hurricane Watch Make sure all personnel have adequate rain gear and boots. Airport Operations Hurricane Watch Check emergency briefcase and put new batteries in the flashlights and in all pagers. Airport Operations Hurricane Watch Turn off observation area radio. Airport Operations Hurricane Watch Secure or store any objects or equipment at Building E. Airport Operations Hurricane Watch Issue Airport NOTICE to all tenants on the possibility of a hurricane strike. Airport Operations Hurricane Watch Relocate Maintenance vehicles to Kaplan garage. Airport Operations Hurricane Watch Elevator – do not shutdown or change any key switches. Airport Operations Hurricane Watch Unplug all equipment and move as much equipment (computer, monitors, radios, keyboard, speakers, fax, printer, & supplies) away from windows and cover in plastic and/or place in cabinets & closets. Secure all doors and windows.

214 √ Responsible Incident Activity Maintenance Hurricane Watch Take down all small windsocks including the Observation Area. Maintenance Hurricane Watch Take down flags at Administration building, US Customs, and 21st Street Entrance. Maintenance Hurricane Watch Check condition and supplies of extension cords, ropes, chains, and chain saw. Maintenance Hurricane Watch Fuel all airport vehicles, external transfer fuel tank, tractors, gas cans, and emer- gency generator lights. Maintenance Hurricane Watch Secure or store any debris at Building E. Maintenance Hurricane Watch Install hurricane shutters on windows 4, 5, & 6 at Customs. Maintenance Hurricane Watch Install hurricane shutters on Administration building except for front doors. Maintenance Hurricane Watch Install sandbags along exterior door of large conference room. Maintenance Hurricane Watch Install and close all shutters at Building E. All personnel Hurricane Watch If an employee is on a local vacation they need to call in and find out if their assistance is needed. All personnel Hurricane Warning If the City issues a statement that non-essential personnel may leave, they may do so after their area is secured. Essential personnel Hurricane Warning Some essential personnel may leave after all preparations are completed. Essential personnel - Administration Hurricane Warning Change voice mail on the main number to inform caller if they need FLL to hang up and call 954-and if they need FXE to hang up and call 954-. If City Phone Network is not working the fax line may be used, 954-. Essential personnel - Administration Hurricane Warning Turn off power and unplug electrical cords from wall and any uninterruptible power supply (UPS) devices on computer/office equipment. Essential personnel - Administration Hurricane Warning If necessary move equipment into an interior room and cover with plastic. Essential personnel – Airport Operations Hurricane Warning Coordinate with vendor to reposition a piece of equipment to the airport to assist in removing debris after the storm. Essential personnel – Airport Operations Hurricane Warning Send notice to tenants to secure all loose debris and properly secure aircraft that will be remaining. Essential personnel – Airport Operations Hurricane Warning Issue Airport NOTICE to all tenants for U.S. Customs and Airport closure times. Essential personnel – Airport Operations Hurricane Warning Issue NOTAM for U.S. Customs closure time. Essential personnel – Airport Operations Hurricane Warning Notify U.S. Customs of closure time. Essential personnel – Airport Operations Hurricane Warning Give an Administration building prox-card to the Tower so the controllers on duty have a safe place to go. Essential personnel – Airport Operations Hurricane Warning Inspect Airport leasehold area for any loose objects debris and recommend hav- ing it stored away or secured properly. Essential personnel – Airport Operations Hurricane Warning Issue the Security Manager a city radio and affirm that guards can leave the Air- port when Tower closes. Essential personnel – Airport Operations Hurricane Warning Have Security patrol hangar and ramp areas and report unsecured objects or debris. Essential personnel – Airport Operations Hurricane Warning Have Security remove all traffic cones and plastic bollard covers around the airfield. Essential personnel – Airport Operations Hurricane Warning Fill all water kegs with ice & water and make sure there are enough water jugs in the break room. Essential personnel – Airport Operations Hurricane Warning Move deck-mounted fire extinguishers into elevator Essential personnel – Airport Operations Hurricane Warning Remove windsock & anemometer & repeater Essential personnel – Airport Operations Hurricane Warning NOTAM Windsock out of service and Helistop closed Essential personnel – Airport Operations Hurricane Warning Change outgoing message announcing Helistop closure

215 √ Responsible Incident Activity Essential personnel – Maintenance Hurricane Warning Install shutters on Building E and U.S. Customs windows. Essential personnel – Maintenance Hurricane Warning Take down center field windsock. Essential personnel – Maintenance Hurricane Warning Reposition equipment stored inside Building E to allow for equipment that is stored outside to be moved inside Building E. Essential personnel – Maintenance Hurricane Warning Install the broom on the tractor and check its operation. Essential personnel – Maintenance Hurricane Warning Position tractors around storage shed for added protection from the wind. Essential personnel – Maintenance Hurricane Warning Refuel all spare tanks, equipment, and vehicles. Essential personnel – Maintenance Hurricane Warning Install shutters on the glass doors and remaining windows at U.S. Customs. Essential personnel – Maintenance Hurricane Warning Remove large signs from vehicular gates. Essential personnel Hurricane Warning - Final Preparations Chain lock all vehicular gates in open position. Turn Vault generator switch to off. Essential Personnel Hurricane – During Storm A minimum of one person from Operations and one other Airport staff mem- ber will be required to stay at the Admin building during the storm. Essential Personnel – Airport Operations Hurricane – During Storm NOTAM issued to close the Airport once the sustained winds reach 50 mph and the tower closes. Essential Personnel – Airport Operations Hurricane – During Storm Put all gates in manual operation mode and shut off the power. Essential Personnel – Airport Operations Hurricane – During Storm Airport Operations to monitor Airport conditions and report to Airport Manager. Essential Personnel – Airport Operations Hurricane – During Storm Write down significant activity hourly on Hurricane Log. Essential Personnel – Airport Operations Hurricane – During Storm Adjust fax machine for incoming calls. Essential Personnel – Management Hurricane – After the storm Management – All must report to office to assess damage and discuss recov- ery plans. Essential Personnel – Airport Operations Hurricane – After the storm Assess the needed equipment and personnel to remove debris from the run- way and taxiway system. Essential Personnel – Airport Operations Hurricane – After the storm Open runways and taxiways as debris is removed and areas are inspected. Cancel NOTAMs. Essential Personnel – Airport Operations Hurricane – After the storm Assess the needed equipment and personnel to clear airport roadways. Essential Personnel – Airport Operations Hurricane – After the storm Check both generator fuel levels and order fuel, if necessary. Essential Personnel – Airport Operations Hurricane – After the storm Minimize electrical load on generator to conserve fuel. Essential Personnel – Airport Operations Hurricane – After the storm Check lighting circuits and establish the repair priorities for the electrician. Essential Personnel – Airport Operations Hurricane – After the storm Have Security check that all vehicle gates are operational. Essential Personnel – Airport Operations Hurricane – After the storm Put up flags at Administration, Customs, and 21st Ave Entrance. Essential Personnel – Airport Operations Hurricane – After the storm Inspect Helistop deck & stairwells Essential Personnel – Airport Operations Hurricane – After the storm Cancel NOTAMs Essential Personnel – Airport Operations Hurricane – After the storm Check elevator & handrail operations Essential Personnel – Airport Operations Hurricane – After the storm Re-install windsock

216 √ Responsible Incident Activity Essential Personnel – Airport Operations Hurricane – After the storm Position fire extinguisher carts on Helistop deck Essential Personnel – Airport Operations Hurricane – After the storm Place normal outgoing telephone message Essential Personnel – Maintenance Hurricane – After the storm Clear debris from the main runway and one taxiway to and from Building E first. The rest can be done when sufficient equipment and personnel are present. Essential Personnel – Maintenance Hurricane – After the storm Trash should be hauled to Building E and dumped in the trash yard. • Clear debris from roadway to establish access to Commercial Blvd. Remove debris from perimeter road and put in piles to be picked up by bulk trash. Essential Personnel – Maintenance Hurricane – After the storm • Electrician to repair electrical circuits as assigned by Operations COOP Activation Checklists √ Responsible Activity Alert Fort Lauderdale Emergency Manager, COOP Coordinator and appropriate vendors/agencies of potential situation. EOC will alert Broward County. Alert all field personnel that department is evacuating the building. All personnel will gather and leave the building together to the pre-established meeting point for pick up and transport. Arrive at alternate site. Determine equipment, personnel, etc. that are available for response from within the municipality. Determine how mission essential functions can and be operational within 12-hours activation timeline requirement. Distribute handheld radios to and make an emergency notification over the radio. Do a count on the number of handheld radios being distributed. If possible organize COOP kits before leaving building. Make one final announcement over the air to advise all field personnel that department is leaving the building(s). Notify contacts about the transfer. Notify key staff. Notify staff about the situation and give them a cell phone number to contact in case of line problems. Notify the COOP site contact that department is mandated to evacuate the Building and provide an ETA for departure if possible. Once at the evacuation site, 0-12 Hours • Notify alternate facility manager of impending activation and relocation requirements. • Notify affected local, regional and state agencies. • Activate plans to transfer to alternate facility. • Instruct advance team to ready alternate facility. • Notify department employees and contractors regarding activation of COOP plan and their status. • Assemble documents/equipment required for essential functions at alternate facility. • Order needed equipment/supplies. • Transport documents and designated communications. • Secure original facility. • Continue essential functions at regular facility, if available, until alternate facility is ready. • Determine location of operations and support teams. • Activate advance, operations, and support teams as necessary. • Hook-up backup generator. • Evaluate condition of the Facility / Airfield. • Debris check. • Determine if all or part of the airport needs to be closed. • Develop timeframes and go-forward plan.

217 √ Responsible Activity Airport Call Tree for Emergency Situations • 2 Assistant Airport Managers, Administrative Assistant II, and Administrative Assistant I call Airport Manager. If unable to contact then call next available. • Noise Abatement Officer calls Assistant Airport Manager. If unable to contact, call other Assistant Airport Manager and then Airport Manager. • Airport Programs Aide calls Noise Abatement Officer. If unable to contact, call Assistant Airport Manager, then other Assistant Airport Manager, and then the Airport Manager. • Airport Operations Supervisor calls Assistant Airport Manager. If unable to contact, then call other Assistant Airport Manager and then Airport Manager. • 3 Airport Operation Aides call Airport Operations Supervisor. If unable to contact, then call Assistant Airport Manager, then other Assistant Airport Manager and then Airport Manager. • Administrative Aide, Senior Accounting Clerk call Administrative • Assistant I. If unable to contact, then call Assistant Airport Manager, and then other Assistant Airport Manager and then Airport Manager. √ Responsible Activity Roll call to all department resources. Send out a staff page notifying all staff personnel of the situation and reasons for the evacuation: Example: “Emergency Evacuation total radio and computer failure effective in approximately 30 minutes.” Verify with COOP Coordinator and Emergency Manager of the evacuation. Gather, record, and distribute all available spare radios, chargers and batteries. Assign liaison personnel and/or representative to EOC. Conduct damage assessment of primary operating facility. Coordinate with partners. Decision on activation, evacuation of primary site and mobilization Develop and prioritize strategies for initial response actions for mobilizing resources Ensure vehicles are fueled and in a state of readiness and that spare fuel and lubricants are stored in a safe location Notify and mobilize all personnel, facilities, and physical resources likely to be needed based on the emer- gency circumstances. Participate in functional and/or departmental incident briefing(s) Understand emergency classification and threat/classification level for development of activation and response Collect and forward situation information to the City EOC Coordinate as necessary with city emergency manager for activation and staffing of EOC. Mobilize and deploy resources available to the City Perform necessary actions to provide resources to assist with recovery operations Determine equipment, personnel, etc. that are available for response from within the municipality Implement predetermined cost accounting measures for tracking overall personnel, equipment, supplies and other costs incurred during COOP actions. Preposition anticipated recovery resources to the nearest staging area(s) as needed. Reassess priorities and strategies according to the most critical of the function’s needs. Take necessary action to protect functions emergency supplies and equipment. Track committed resources for possible redeployment and other purposes Activate utilization of departmental and city response resources and any city-to-city or bilateral-aid agreements. Continue execution of new and ongoing mission assignments to provide required functional resources. Coordinate with county, state, or Federal government officials and representatives as necessary. Establish communications with appropriate field personnel for coordination of response efforts. Pre-position response resources Report to COOP facility Assist in post-emergency operations as directed by the EOC

218 √ Responsible Activity Activate all elements of COOP to ensure operations capable at COOP facility for minimum of 30 day timeframe Daily submission of situation reports (or updates to EOC for SitRep) as required for department. Determine primary operating facility restoration and code adherence upgrade requirements Establish communications with EOC from COOP and field locations Estimate timeframe for completion of restoration of primary operating facility Resume normal operations after emergency subsides Updates of all reports (as necessary) Recovery Checklists Restoration and Resumption √ Responsible Activity Designate space for salvageable materials to be relocated and protected. Determine method to move unsalvageable items to make ready for facilities cleanup. Coordinate with Facilities to obtain written authorization prior to removing anything. Coordinate with Facilities on the developing of an estimated time needed to repair the facility or to acquire a new facility. Maintain an adequate level of support team coverage to support all business operations. Maintain an adequate coverage to sustain operations. Maintain communication with the continuity organization. Clean and/or decontamination of the building. Repair and/or restore the building or construct/acquire of a new facility. Replace the contents of the building. Coordinate the relocation and/or migration of business operations, support and departments from tempo- rary facilities to the repaired or new facility. Activate and mobilize the continuity teams needed to begin essential function continuation or recovery. Notifying and informing Department clients and management of the situation. Alerting employees, contractors, vendors and other key organizations to the situation and their role during Resumption and Recovery. Assess review and assembly of vital records. Determine if any records have been lost or destroyed. Determine applications recovery timelines. Determine needs for cleaning and repairing or replacing furniture and equipment and for restarting nones- sential equipment, processes, and systems. Resorting, organizing, and indexing salvaged records and information; Re-shelving or re-filing salvaged records and information. Assess damage to records and information and document the nature and extent of damage. Stabilize the situation. Prepare and pack records for recovery. Transport records to recovery site. Begin appropriate records salvage procedures. Begin restoration procedures. Arrange for trauma management support or other counseling resources for employees. The Center for Mental Health Services provides disaster relief and mental health resources. Verify the health, safety and security of your facility. Check with local code officials to identify building-code requirements for repairs, new construction, or demolition. Prioritize order of resuming operations, and identify obstacles such as downed utility lines, contamination, and building safety. Verify the operational state of key suppliers and subcontractors, and develop procedures for quickly pro- curing critical machinery, equipment, software and materials. Protect facilities from intruders and malicious mischief. Assess exposures in the event of unintended use or occupancy of the facilities (i.e., shelter). NIOSH Shel- ter Checklist details assessment criteria should facilities be used to house employees or other individuals. Provide appropriate training for employees operating outside of their normal duties.

219 √ Responsible Activity If a flood (or other applicable situation) screen employees for risk factors such as heart conditions, asthma, compromised immune systems and allergies to mold and dust. Conduct a thorough facility assessment. The American Society of Safety EngineerNews (ASSE) offers a business resumption safety checklist. If a flood situation: Assess the additional hazards presented by flood cleanup activities. NIOSH Hazards of Flood Cleanup details the work-related hazards involved in flood cleanup activities. CDC Worker Safety After a Flood highlights safety issues after a flood. OSHA Flood Cleanup provides information on flood- water issues and how to protect oneself. OSHA Cleanup Hazards details cleanup procedures after aflood. Review CDC and EPA precautions for electrical hazards, fungi & mold, and carbon monoxide Recover vital records. Advise employees of any health, safety and security concerns within the facilities. Clean and repair or replace damaged furniture and equipment. Resort, organize, and index salvaged records and information. Reshelf or re-file salvaged records and information. Evaluate disaster response and recovery activities and make appropriate changes to the plan. Monitor affected areas of the city for any continuing problems. Monitor daily changes in conditions and immediate dangers posted on the web sites of the Centers for Dis- ease Control and Prevention, the Federal Emergency Management Agency, and the Environmental Protec- tion Agency. Activate operations phones, as required. Advise EOC of activation status. Assign security to the COOP location entrance (as needed). Brief department personnel on situation as they arrive. Check current weather conditions. Configure computer backup solution to ensure COOP activities are backed up Evaluating alternate site equipment and network service for the necessary enhancements to support time- sensitive application recovery. Configure computer security. Create facility layout based on the activation Determine room setup requirements based on type/level of activation. Distribute stationery supplies to each desk. Evaluate additional hardware needs Evaluate communications needs Inspect generator, antennas, food and water stocks and fuel supply. Install computer hardware/software/printers Install fax Install phones Install printers, fax machines, other office equipment Install telecommunications requirements for media, other communications needs Install televisions other equipment as needed Inventory supplies and determine additional needs Map phone numbers to functions/titles/people Mount displays per floor plan. Notify first-shift assignees, as required. Order additional supplies as needed Place supplies in appropriate areas Post required signs Doors Elsewhere as needed Receive briefing from Communications or other agency personnel on situation. Review operating procedures. Setup required seating arrangements and develop seat assignment

220 √ Responsible Activity Setup (if needed) table at door with Sign in sheet Fax Telephone Test external communications Test hardware/software Test internal communications Radio Cellular Fax Telephones Test printers, fax, other office equipment Verify computers are turned on and functioning properly. Verify radios and other communications equipment is turned on and functioning properly. XIV: Alternate Location/Facility Information Equipment and Materials On hand Equipment Equipment Quantity Have Fort Lauderdale Executive Airport Administration Building TV Digital Camera Computers Phone Laptop Satellite Phones Radio Fax Machine Aviation Radio ARFF Fire Truck (located FS#53) Vehicle Hurricane Supplies TV Battery operated 2 4 22 22 2 4, 2 Activated/2 Stand By 8 1 11 1 3 Listed in the SOP Need Alternate Facility/ Downtown Helistop 201 SE 2 Ave, 6th Floor, Fort Lauderdale, FL 33301 954- Phone Computer Fax Machine TV 1 1 1 1 Airport Equipment & Service Facility (AES Building) 2020 Executive Airport Way Fort Lauderdale, FL 33309 Phone Computer Backhoe Backhoe Attachments: Grappler Forks Mower Grader Mower Tractor Bush Hog Mobil Generator Message Board 500 gallon Fuel Trailer Light Tower/Generator Trailer/Chemical Clean-up Runway X Closure Towable Boom Lift All Terrain Utility Vehicle/Mule Vehicle Golf Cart 3 1 1 1 1 1 1 2 3 2 4 3 1 6 1 2 1 2 1 2

221 Plans for ordering of necessary equipment/supplies not already in place: • All equipment/supplies not in place will be acquisitioned through the EOC • The EOC will prioritize and respond to resource requests based on overall availability and needs analysis • If other departments in the region can provide assistance this will be coordinated through the EOC. XV: Maps and Evacuation Routes (See Standard Operating Procedures) TABLE OF CONTENTS - By Situation AIRPORT EMERGENCY PROCEDURES • Fort Lauderdale Executive Tower and Fort Executive Airport Letter of Agreement – Emergency Procedures • Appendix B - Emergency Telephone Numbers • Fort Lauderdale Executive Airport Emergency Numbers • Appendix C - Airport Diagrams • Appendix E - Gate Location & Diagram • Appendix I - Fire Hydrant & Crash Gate • Appendix F - Hospitals & Fire Stations • Appendix P - Emergency Sterile Area • Alerts/Maintenance Call Outs • Appendix K - Address Map & Secure Area • Appendix L - Airport Utilities • Appendix O - Other Airport Facilities • Appendix A - FDLE Infrastructure Draft • Layout of Airport Administration Building • Layout of US Customs Building • Layout of Maintenance Building • Layout of Vault AIRCRAFT INCIDENT OR ACCIDENT EMERGENCY PROCEDURES • Fort Lauderdale Executive Airport Emergency Procedures for Aircraft Incident or Accident • Appendix B - Emergency Telephone Numbers • Fort Lauderdale Executive Airport Emergency Numbers • Appendix C - Airport Diagrams • Appendix E - Gate Location & Diagram • Appendix I - Fire Hydrant & Crash Gate • Appendix M - Emergency Sterile Area • Appendix F - Hospitals & Fire Stations • Appendix P - Alerts/Maintenance Call Outs • Appendix K - Address Map & Secure Area • Appendix L - Airport Utilities • Appendix O - Other Airport Facilities HELISTOP EMERGENCY PROCEDURES • Helistop Office Handbook • Helistop Management Plan • Helideck Layout • Layout of the Helistop Facility • Appendix B - Emergency Telephone Numbers • Fort Lauderdale Executive Airport Emergency Numbers • Appendix D - Bomb Threat Procedures

222 HURRICANE PREPAREDNESS AND RESPONSE PLAN • Fort Lauderdale Executive Airport & Helistop Hurricane Preparedness and Response Plan • Appendix B - Emergency Telephone Numbers • Fort Lauderdale Executive Airport Emergency Numbers • Hurricane Supplies & Tools Checklist • Hurricane Supplies & Tools Emergency Bag Checklist • Appendix F - Hospitals & Fire Stations • Appendix L - Airport Utilities • Layout of Airport Administration Building • Layout of US Customs Building • Layout of Maintenance Building • Layout of Vault • Layout of Helistop Lounge AIRPORT MOVEMENT AREA • Fort Lauderdale Executive Tower & Fort Lauderdale Executive Airport Letter of Agreement - Airport Movement Area Responsibilities • Appendix K - Address Map & Secure Area • Runway & Taxiway Layout • Operations Duties & Responsibilities • Appendix G - Airport Fence line LAND & HOLD SHORT OPERATIONS • Fort Lauderdale Executive Tower & Fort Lauderdale Executive Airport Letter of Agreement - Land & Hold Short Operations (LAHSO) • Fort Lauderdale Executive Tower & Fort Lauderdale Executive Airport Letter of Agreement - Airport Lighting • Alerts/Maintenance Call Outs • Runway & Taxiway Layout REPORTING AIRPORT CONDITIONS • Fort Lauderdale Executive Tower & Fort Lauderdale Executive Airport Letter of Agreement - Reporting Airport Conditions • Operations Duties & Responsibilities • Runway & Taxiway Layout BOMB THREAT • Appendix D - Bomb Threat Procedures • Appendix B - Emergency Telephone Numbers • Appendix K - Address Map & Secure Area • Appendix F - Hospitals & Fire Stations • Appendix I - Fire Hydrant & Crash Gate • Appendix O - Other Airport Facilities • Appendix M - Emergency Sterile Area • Layout of Airport Administration Building • Layout of US Customs Building • Layout of Maintenance Building • Layout of Vault • Layout of Helistop Lounge