Continuity of Operations Planning for Small Airports (2016)

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234 APPENDIX U Checklist for Business Continuity Plan/Continuity of Operations Plan Development for General Aviation, Small Hub, and Non-Hub Airports Action Applicable Completed PLANNING CONSIDERATIONS Determine if the governing entity (city, county) of the airport has a BCP/COOP requirement or planning in place. If so, how can the airport access existing plan or participate? Evaluate how functions not within the airport's control will be incorpo- rated into the plan with both internal and external stakeholders. Assess compatibility of the plan and planning process with the airport's governance entity's existing plans and procedures. Consider employees' safety and well-being through planning process. Consider any additional insurances that may be required for the business and service interruptions identified. Ensure that the airport's mission and values are central to the business continuity planning process. Consider looking at how other airports are addressing business continu- ity to determine if tools or processes can be adapted to meet needs. PRELIMINARY STEPS Identify a BCP coordinator and/or team with defined roles and responsibilities. Perform analysis of likely threats and assess risks of disruptive incidents impacting the airport. Consider the impact of predicted risks on resources including personnel, plant and equipment, technology, and processes. Identify internal and external stakeholders and role in planning process. Determine scope of plan and how it applies to the airport and overall organization including stakeholder functions. Determine objectives of the plan and how deeply the airport desires to address functions or if the plan will narrowly define continuity for spe- cific threats. Ensure that executive level senior management supports development of the plan. Ensure adequate funding to the meet scope and objectives of the plan as identified by the planning team. Consider tools to be used in the process and whether a stand-alone BCP will be developed or continuity addressed through other functional plans and processes.

235 Action Applicable Completed PLAN DEVELOPMENT Identify and define planning assumptions based on the airport's unique circum- stances. Involves determining underlying considerations to guide the planning process. Identify essential functions that are critical to the normal operation and business processes of the airport. Analyze what combination of human resources, plant and equipment, technology, and processes are needed to make essential functions work. Evaluate time sensitivity of identified functions and begin prioritization. Evaluate recovery priority; for example, is the function considered critical, impor- tant, convenient, or non-essential? Inventory resources against essential functions and determine if additional resources will be needed to address and recover from disruptions. Address what the airport will do in the event of disruption and guidelines for using the plan including short-term versus long-term actions. Determine chain of command and authorization to initiate and control. Determine how the airport will provide alert and notification after plan initiation. Develop a contact information list for personnel and resources. Evaluate alternate resources locations, vendors, or ways to perform the activity. Develop a communications plan—internal, external, media, social media. Evaluate essential records and databases and how to continue and complete the activity if disrupted as well as use at alternate location. Consider an alternate location for the function including primary and secondary locations. Determine the lines of succession and process for delegation of authority. Evaluate communications systems including alternate methods as required. Develop a list of vendors and suppliers of key support supplies or equipment, including day and night contact information. Consider the process for devolution of control if other employees or facilities are required. Determine the process of returning the airport or function to normal after the disrup- tion has ended. Consider IT requirements for all phases of BCP, including manual processes if needed. PLAN IMPLEMENTATION AND INTEGRATION Practice effective communication with key internal and external stakeholders and sustain relationships with those stakeholders. Encourage personal preparedness for employees and their families. Evaluate documentation—insurance, liability, record keeping. Determine the role of NIMS principals and use of Incident Command System through addressing incidents with Incident Action Plan.

236 Action Applicable Completed Validate the recovery capabilities of suppliers and vendors identified in the BCP. Develop staff awareness of the BCP and recognize change that may require update to continuity planning. PLAN TESTING Develop a schedule to test train and exercise on BCP and procedures. Determine types of plan testing to use, including exercise of particular plan compo- nents up to and including full plan training. Implement and exercise/drill to test your plan, and revise periodically. Develop an after-action follow-up post-exercise/event procedures. Develop a process for applying lessons learned to the plan. PLAN MAINTENANCE Develop a schedule for administrative review/update of the plan. Provide periodic update and revision of the plan based on the training and exercise program and changes to the airport or key stakeholders.

Abbreviations used without definitions in TRB publications: A4A Airlines for America AAAE American Association of Airport Executives AASHO American Association of State Highway Officials AASHTO American Association of State Highway and Transportation Officials ACI–NA Airports Council International–North America ACRP Airport Cooperative Research Program ADA Americans with Disabilities Act APTA American Public Transportation Association ASCE American Society of Civil Engineers ASME American Society of Mechanical Engineers ASTM American Society for Testing and Materials ATA American Trucking Associations CTAA Community Transportation Association of America CTBSSP Commercial Truck and Bus Safety Synthesis Program DHS Department of Homeland Security DOE Department of Energy EPA Environmental Protection Agency FAA Federal Aviation Administration FHWA Federal Highway Administration FMCSA Federal Motor Carrier Safety Administration FRA Federal Railroad Administration FTA Federal Transit Administration HMCRP Hazardous Materials Cooperative Research Program IEEE Institute of Electrical and Electronics Engineers ISTEA Intermodal Surface Transportation Efficiency Act of 1991 ITE Institute of Transportation Engineers MAP-21 Moving Ahead for Progress in the 21st Century Act (2012) NASA National Aeronautics and Space Administration NASAO National Association of State Aviation Officials NCFRP National Cooperative Freight Research Program NCHRP National Cooperative Highway Research Program NHTSA National Highway Traffic Safety Administration NTSB National Transportation Safety Board PHMSA Pipeline and Hazardous Materials Safety Administration RITA Research and Innovative Technology Administration SAE Society of Automotive Engineers SAFETEA-LU Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (2005) TCRP Transit Cooperative Research Program TEA-21 Transportation Equity Act for the 21st Century (1998) TRB Transportation Research Board TSA Transportation Security Administration U.S.DOT United States Department of Transportation

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